904 Office Coordination Jobs - Page 30

ASTER DM HEALTHCARE LIMITED is looking for Chief Operating Officer General Administration to join our dynamic team and embark on a rewarding career journey Collaborate with cross-functional teams to achieve strategic outcomes Apply subject expertise to support operations, planning, and decision-making Utilize tools, analytics, or platforms relevant to the job domain Ensure compliance with policies while improving efficiency and outcomes

Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Develop and maintain a filing system Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements

1. Manage day to day operation of office and coordinate with departmensts 2. Manage administrative tasks 3. Prepare reports with Excel sheets 4. Maintain accurate records in computer systems 5. Coordinate with team members via email & phone calls 6. Managing all records of the employees 7. Candidate have good exp in Excel and emails

IMMEDIATE JOINER Key Responsibilities: Purchase Order Management Supplier Communication Inventory Management Quality Assurance Document Management Price Comparisons and Negotiation Delivery Tracking and Follow-Up FEMALE CANDIDATE ONLY

Position : Business Support Executive Location : Gurugram, India (On-site preferred) Company : Smartians AI Private Limited Website : www.gignaati.com About Us Smartians AI is the parent company behind Gignaati.com India s emerging AI Agents Marketplace focused on agentic AI, no-code digital workers, and AI gig talent upskilling. As we expand our partnerships, MoUs, and operations, we are looking for a dynamic and organized Office Coordinator to manage our growing day-to-day operations. Key Responsibilities Administrative Coordination Manage calendars, meetings, travel schedules, and event logistics for leadership and core team. Maintain digital and physical records, documents, and reports. Vendor Partner Management Act as liaison for vendors, service providers, and enterprise collaborators. Coordinate with legal, finance, and external consultants for MoUs, JVs, CSR tie-ups. MoU Documentation Support Draft, maintain, and track MoUs with educational institutions, enterprises, and collaborators. Follow up on documentation deadlines, execution status, and repository updates. Travel Logistics Plan and coordinate domestic/international travel, itineraries, accommodation, and bookings. Support travel-related expense tracking and reimbursements. Internal Operations Support Work closely with HR, finance, and marketing to support seamless operations. Facilitate onboarding/offboarding of gig workers, interns, and short-term consultants. Meeting Coordination Schedule internal and external review calls, prepare minutes, and ensure follow-ups. Support CEO Office with investor and partnership engagements. Requirements Bachelor s degree in Business Administration, Commerce, or related field. 2-5 years of experience in office coordination, operations, or executive assistance. Excellent written and verbal communication skills. Proficiency in tools like Google Workspace, Microsoft Office, Zoom, and Notion. Prior exposure to startups, AI/tech firms, or educational institutions is a plus. What We Offer Opportunity to work in a fast-growing AI ecosystem with national and global partnerships. Exposure to high-impact projects across AI education, workforce upskilling, and agentic platforms. A collaborative and innovation-led culture backed by purpose and agility.

Receptionist Admin - Outstanding Follow-Up for Collections Job Description Position Overview A Receptionist serves as the first point of contact for visitors and clients, providing a welcoming atmosphere and efficient administrative support. This role is pivotal in maintaining the organization's professionalism and operational flow. The Outstanding Follow-Up for Collections role focuses on managing overdue accounts, ensuring timely payments, and maintaining positive client relationships while safeguarding the organization's financial interests. Key Responsibilities • Visitor Management: Greet and welcome visitors, directing them to appropriate personnel or departments. • Communication Handling: Answer, screen, and forward incoming phone calls; take messages as necessary. • Administrative Support: Perform clerical duties such as filing, photocopying, transcribing, and faxing. • Mail and Deliveries: Receive, sort, and distribute daily mail and deliveries. • Scheduling: Update calendars and schedule meetings; arrange travel and accommodations. • Inventory Management: Order front office supplies and keep inventory of stock. • Record Keeping: Keep updated records of office expenses and costs. • Account Monitoring: Regularly review accounts to identify overdue payments and assess collection needs. • Client Communication: Contact clients via phone, email, or mail to remind them of outstanding balances and negotiate payment terms. • Documentation: Maintain accurate records of all communications and payment arrangements. • Dispute Resolution: Address and resolve any disputes or issues related to overdue accounts. • Reporting: Provide regular updates to management on collection status and outstanding balances. • Collaboration: Work closely with other departments to coordinate efforts and resolve issues promptly. Required Skills and Qualifications • Proven work experience as a Receptionist, Front Office Representative, or similar role. • Proficiency in Microsoft Office Suite. • Hands-on experience with office equipment (e.g., fax machines and printers). • Professional attitude and appearance. • Solid written and verbal communication skills. • Ability to be resourceful and proactive when issues arise. • Excellent organizational skills and multitasking abilities. • High school degree; additional certification in Office Management is a plus. • Strong negotiation and communication skills. • Ability to handle sensitive information with confidentiality. • Detail-oriented with strong organizational skills.

1. Supports company operations by maintaining office systems and supervising staff. 2. Take attendance of the students. 3. Do absentees calling. 4. Should handle petty cash of the branch. 5. Doing documentations. 6. Fees follow up calling. 7. Handling enquiries. 8. Coordinating with parents. 9. Submit timely reports and prepare presentations/proposals as assigned. 10. Requirements and skills Minimum 2 years of relevant experience preferred. Candidate Expectations If you are a dedicated and detail-oriented individual with a passion for educational administration and a drive to ensure the smooth operation of our center, we encourage you to apply for this role. Join our team and make a meaningful impact on the educational journey of our students.

Job Title:Executive Assistant Experience4-7Years Location:Bangalore : Role & responsibilities Expereince of 4-5 years relevant expereince Should be proficient in managing MS Outlook, scheduling meetings Should have experience in managing Executive international travel with changing dynamics Should have experience in Sr. Management and external stake holder interactions for managing Sr. Ex schedules and travels Good communication skills – both written and verbal Good with planning and organizing skills Budget of 10LPA

Job Title:Soft Skills Audit Experience1-4 Years Location:Chennai : Job Summary: The Senior Associate - Soft Skills and Development Enhancement will be responsible for conducting thorough audits and providing expert coaching to engineers. The role also involves engagement in various calibration activities, client interactions, continuous improvement initiatives, innovation and implementation tasks, report management, stakeholder management, and training content creation and delivery. The successful candidate will play a pivotal role in enhancing soft skills and fostering development across the team. Key Responsibilities: Audits & Coaching: Conduct call and email audits to ensure compliance with company standards. Provide expert coaching to engineers based on audit and coaching findings. Deliver extended coaching sessions as needed. Perform audits using stratified sampling based on project needs to categorize and prioritize coaching needs.

Reception / Executive Assistance (EA) Ex- Cabin Crew will be Preferred. More Details Call John - 7387045065 - Read J.D first Job Location - Vimannagar. Pune. Role Overview: As an Administrative Assistant to the Director , you will play a critical role in managing day-to-day administrative tasks, coordinating communication, and supporting high-level decision-making processes. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. Key Responsibilities: Executive Support: Manage and coordinate the MD schedule, meetings, and appointments. Prepare reports, presentations, and documentation for meetings and decision-making. Handle confidential correspondence, ensuring accuracy and discretion. Administrative & Office Management: Maintain and organize records, files, and databases related to operations. Assist in drafting official letters, emails, and internal communications. Act as a liaison between the MD and internal departments, ensuring smooth communication. Operations & Coordination: Support the MD in tracking project deadlines, and key initiatives. Follow up on action items from meetings and ensure timely execution. Assist in vendor coordination, procurement, and administrative support HR Support: Collaborate with the HR team for staff onboarding, training coordination, Event & Travel Management: Organize logistics for meetings, conferences, and events. Handle domestic and international travel arrangements, including itineraries and accommodations. Skills & Qualifications: Education: Bachelors/master’s degree in business administration, Management, or a related field. Experience: Minimum 3 years in an administrative or executive assistant role. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), Google Suite, and office management tools. Soft Skills: Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to multitask and work under pressure with minimal supervision. Professional discretion and ability to handle confidential information.

Responsibilities: * Manage office operations with MS Office & clerical tasks * Collect legal documents, scan & manage digital files * Provide administrative support to lawyers Travel allowance

Managing Reception and Client Interaction Administrative Support Prepare reports, spreadsheets, and other documents as needed Office Maintenance and Operations Order and manage office supplies, keeping inventory. Required Candidate profile Strong verbal and written communication skills A highly organized individual who is able to multitask Proficiency in Office Software Excellent time management and interpersonal skills

Responsibilities combining front-desk duties with administrative support tasks. Here's a breakdown of the typical responsibilities: Receptionist Responsibilities: Greeting Visitors - Welcome clients, guests, and employees warmly and professionally. Answering Calls - Manage incoming calls, route them appropriately, and take messages when needed. Managing Front Desk - Keep the reception area clean, organized, and presentable. Handling Inquiries - Provide accurate information about the company and its services. Visitor Management - Maintain a log of visitors and issue visitor badges as required. Administrative Responsibilities: Office Coordination - Assist in day-to-day office operations such as filing, organizing documents, and managing supplies. Scheduling Meetings - Organize appointments, meetings, and conference room bookings. Data Entry - Maintain databases, records, and spreadsheets accurately. Correspondence Handling - Draft and send emails, letters, and other forms of communication. Support to Other Departments - Provide clerical support to HR, finance, or other teams when needed. Managing Office Supplies - Monitor and reorder stationery and pantry supplies. Documentation - Handle scanning, photocopying, and managing both physical and digital filing systems. Qualification Academic Degree with atleast 3 yrs experience Technical / Professional Good speaking English, Good communication, presentable Compensation- Competitive Salary as per market standards and based on your expertise

Roles and Responsibilities Manage day-to-day office administration tasks, including data entry, filing, and record keeping. Oversee housekeeping management to ensure a clean and organized work environment. Coordinate facility operations, maintenance, and repairs to minimize downtime and optimize efficiency. Provide administrative support to senior staff as needed, handling correspondence, scheduling meetings, and managing calendars. Ensure compliance with company policies and procedures while maintaining confidentiality when required. Desired Candidate Profile 1-3 years of experience in administration or related field (front office/office coordination). Strong understanding of administration work, facility administration, facility management, front office management, housekeeping management, office administration, office coordination, soft services. Excellent organizational skills with attention to detail; ability to prioritize tasks effectively. No Salary Bar for right candidate

Job Summary Assists raters and team leads in routine tasks. Enter data into customers files, gather and send documents. Responsibilities: Assist in clerical tasksinformation gathering, documentation, photocopying, faxing, splitting, etcPerforms data entry/scanning.Completes first screen of B3 (customers files), open LVS, etc.Assists raters in general office dutiesreports, forms, claims, etc.Answers phone calls from partners and other offices.Operates scanning station for imaging. Qualifications: Basic skills in Microsoft Excel, Word and PowerPointStrong typing skillsAbility to read spreadsheets, extract information in Excel format, and communicate findings to management teamExcellent communication skillsAbility to prioritize daily tasks and promote a positive work environment

Coordinate with Selected candidates to understand their assist them. Handling social media channels and Branding .Well versed with Professional Email writing, payment follow .familiar with different email marketing plat. Required Candidate profile posting job on different platforms . create different client trackers and with appropriate formatting.basic formatting to create different agreements and documentation

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-most leaders.Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.Responsibilities:- Act as the point of contact among executives, employees, clients and other external partners- Manage information flow in a timely and accurate manner- Manage executives- calendars and set up meetings- Make travel and accommodation arrangements- Rack daily expenses and prepare weekly, monthly or quarterly reports- Oversee the performance of other clerical staff- Act as an office manager by keeping up with office supply inventory- Format information for internal and external communication - memos, emails, presentations, reports- Take minutes during meetings- Screen and direct phone calls and distribute correspondence- Organize and maintain the office filing systemRequirements and skills:- Work experience as an Executive Assistant, Personal Assistant or similar role- Excellent MS Office knowledge- Outstanding organizational and time management skills- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)- Excellent verbal and written communications skills- Discretion and confidentiality is a must - Bachelors degree - BA/Bsc/BCom minimum - PA diploma or certification is a plus This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

About Hevo (www.hevodata.com): Hevo is an Automated Data Pipeline that helps companies consolidate data from multiple data sources such as Databases, Marketing Applications such as Hubspot, Mixpanel, Amplitude, Facebook Ads, Google Ads, Google Analytics, Appsflyer, etc. To truly understand their customers and answer complex business questions, companies need to unify data from multiple systems. As a prerequisite to answering these questions, data needs to be prepared for analysis. This requires businesses to invest additional engineering bandwidth to build and maintain systems to fetch, clean & transform this data. Hevo makes this process easier for businesses by cutting down the amount of time spent extracting and preparing data from a few weeks to a few minutes through a No-Code Platform. We are backed by Sequoia Capital and Chiratae Ventures. Raised over USD 12 Million. We have a fast-growing team that works out of our offices in Bangalore. The team strength is about 90+ people. We estimate to grow up to 150 in the next 3-6 months. We currently serve customers across 25 countries - North America, France, Hong Kong, Malaysia, South Africa, India, Malaysia. About The Role: - Hevo is looking for a Chief of Staff to work directly with the CEO / Founder. - As the Chief of Staff, you will work closely with the CEO / Founder on everything ranging from strategy and planning to special projects and executive coordination. This is a key role that impacts all areas of the business - you will be working with team members and leaders, both internal and external. You will have the ability to directly impact and improve decisions and processes, and your work will increase the speed and efficiency of execution throughout the company. - The Chief of Staff role will give you an insider look at how a growth stage company scales and operate, from the vantage point of the executive team. You will experience what works, and learn from what doesn- t. - You should have the ambition to become a Founder, CEO, or COO one day. This position is a stepping stone towards that aspiration or a leadership role at Hevo or another growth stage company. Responsibilities: - Identify, define, manage, and drive ad-hoc special projects and initiatives that are cross-functional and strategic to the company. - Build a thorough understanding of all areas of the business - operations, government relations, product, ops - to determine priorities of the CEO through weekly meetings and identifying opportunities to increase the leadership team and the company's effectiveness in execution. - Drive executive-level operations - strategic and OKR planning, business reviews, and Board meetings. - Facilitate effective decision-making throughout the organization. Qualifications: - 3+ years of experience in management consulting (McKinsey, BCG, Bain), Venture Capital, Corporate Strategy. - Self-directed, resourceful, and comfortable with operating in ambiguity. - Experience in financial analysis and basic modeling. - Excellent communicator and relationship builder. - The ability to summarize and present complex topics effectively to a wide audience. - Experience in organizing and managing cross-functional projects. - Entrepreneurial with a growth mindset. - Startup experience a plus. Apply Save Save Pro Insights

Office Coordinator required at kundli, sonipat Qualification- Any graduate Exp- min 2 yrs salary- upto 20k Wtsapp me resume at 8295842337- Mr. bansal

Handle end to end EA activities of the MD. Should possess excellent exp in calendar mgmt, mom, administrative support to top mgmt. Mail to tmkonsultblr@gmail.com, call Shailesh @ 9880899706 . Location - Yeshwantpur. Exp - 6 to 8 yrs.

Seeking a detail-oriented Account Administrator to manage financial transactions, maintain records, support reporting, ensure tax compliance, and assist with budgets. Must know accounting principles, software, and work well independently and in teams

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Front Office Executive Account Management – Work Dynamics(Country, Region) What this job involves: Prioritising the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you’ll strive for continuous improvement in the process. You’ll also keep an eye out on the property’s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you’ll manage supply and service contracts as approved by clients. In addition, you’ll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You’ll also be on top of health and safety issues that may arise, and actively participate in reviewing them. Also part of your mandate is to monitor the property’s budget. As the person in charge, you’ll make sure that there’s enough petty cash to support operations. You’ll also see to it that vendor invoice processes comply with standards. Going above and beyond expectations Client satisfaction is second nature to the person in charge. In this role, you’ll take on difficult issues and seek out opportunities to improve operations. You’ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements. In addition, you’ll carry out routine service audits to ensure that the team maintains its overall performance. You’ll also be in charge of creating stock reports, meeting minutes and monthly management review. Location On-site –Bengaluru, KA Scheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. Candidate Privacy Statement . For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.

Admin coordination, Vendor management, Mobile bills, HR Coordination. Good computer skills, Good Communication skills. Only Married Female.

About The Role : Job TitleHR T&D Governance & Enablement Programme Support Corporate TitleNCT LocationBangalore, India Role Description The Talent and Development function exists to drive the transformation of the bank through talent and renewed rigor in all our people decisions. We support employees to develop skills to help them excel in their role. You will be involved in co-ordination of learning and development programs planned globally. You will be working with internal trainers and external vendors for execution of the program. You will also be exposed to Learning Management system. What we'll offer you As part of our flexible scheme, here are just some of the benefits that youll enjoy Best in class leave policy Gender neutral parental leaves 100% reimbursement under childcare assistance benefit (gender neutral) Sponsorship for Industry relevant certifications and education Employee Assistance Program for you and your family members Comprehensive Hospitalization Insurance for you and your dependents Accident and Term life Insurance Complementary Health screening for 35 yrs. and above Your key responsibilities Plan and schedule project tasks to ensure timely delivery of development programmes Manage the invoice process for training. Assist in answering training queries. Create project related quality PowerPoint presentations and Excel spreadsheets for senior stakeholders and provide regular updates. Support Global Talent and Development team in covering training related tasks e.g. vendor scheduling, logistics, budgeting, reporting Virtual Classroom Training scheduling and producer delivery support Work with multiple divisional, regional and global stakeholders to establish and maintain effective working relationships and execute delivery Work on Learning Management Systems Reporting and analysis Support communication planning and execution on a global level. Your skills and experience Good project management skills including the ability to prioritize key tasks and deliverables together with project leads. Pro-active, organised self-starter Numeracy and analytical skills - Comfortable working with large volumes of data Good communication, team working and collaboration skills. Ability to execute independently to a high quality and to meet deadlines. Influencing skills and strong relationship skills Experience of working in a global or matrixed organisation is desirable. Experience of working with learning management systems Strong Excel skills and PowerPoint proficient Experience of working with external vendors German language skills written and spoken, desirable. How we'll support you Training and development to help you excel in your career Coaching and support from experts in your team A culture of continuous learning to aid progression A range of flexible benefits that you can tailor to suit your needs About us and our teams Please visit our company website for further information: https://www.db.com/company/company.htm We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively. Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group. We welcome applications from all people and promote a positive, fair and inclusive work environment.

BVG India Ltd. is looking for Clerk to join our dynamic team and embark on a rewarding career journey Data Entry:Accurately enter and maintain data in databases, spreadsheets, and other record-keeping systems File Management:Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible and properly categorized Correspondence Handling:Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and redirect as necessary Record Keeping:Maintain accurate and up-to-date records of transactions, interactions, and other relevant information Customer Service:Assist customers or clients with inquiries, providing information and directing them to the appropriate department or individual Office Supplies Management:Monitor and replenish office supplies as needed, ensuring the availability of essential items for daily operations Appointment Scheduling:Schedule appointments and meetings, and coordinate calendars for team members Billing and Invoicing:Assist in basic billing and invoicing tasks, ensuring accuracy and adherence to established procedures Assistance to Other Departments:Provide support to various departments as needed, including administrative tasks and coordination of projects Adherence to Policies:Ensure compliance with company policies and procedures in all aspects of clerical work