Position : Business Support Executive Location : Gurugram, India (On-site preferred) Company : Smartians AI Private Limited Website : www.gignaati.com About Us Smartians AI is the parent company behind Gignaati.com India s emerging AI Agents Marketplace focused on agentic AI, no-code digital workers, and AI gig talent upskilling. As we expand our partnerships, MoUs, and operations, we are looking for a dynamic and organized Office Coordinator to manage our growing day-to-day operations. Key Responsibilities Administrative Coordination Manage calendars, meetings, travel schedules, and event logistics for leadership and core team. Maintain digital and physical records, documents, and reports. Vendor Partner Management Act as liaison for vendors, service providers, and enterprise collaborators. Coordinate with legal, finance, and external consultants for MoUs, JVs, CSR tie-ups. MoU Documentation Support Draft, maintain, and track MoUs with educational institutions, enterprises, and collaborators. Follow up on documentation deadlines, execution status, and repository updates. Travel Logistics Plan and coordinate domestic/international travel, itineraries, accommodation, and bookings. Support travel-related expense tracking and reimbursements. Internal Operations Support Work closely with HR, finance, and marketing to support seamless operations. Facilitate onboarding/offboarding of gig workers, interns, and short-term consultants. Meeting Coordination Schedule internal and external review calls, prepare minutes, and ensure follow-ups. Support CEO Office with investor and partnership engagements. Requirements Bachelor s degree in Business Administration, Commerce, or related field. 2-5 years of experience in office coordination, operations, or executive assistance. Excellent written and verbal communication skills. Proficiency in tools like Google Workspace, Microsoft Office, Zoom, and Notion. Prior exposure to startups, AI/tech firms, or educational institutions is a plus. What We Offer Opportunity to work in a fast-growing AI ecosystem with national and global partnerships. Exposure to high-impact projects across AI education, workforce upskilling, and agentic platforms. A collaborative and innovation-led culture backed by purpose and agility.
