Office Admin

Recruitment: Office Admin Executive

Job description:

The Office Admin Executive will be responsible for ensuring the smooth and efficient day-to-day operation of our office. This role involves a wide range of administrative and clerical tasks, providing essential support to the team and maintaining a productive and welcoming office environment. The ideal candidate will be highly organized, detail-oriented, proactive, and possess excellent communication and interpersonal skills.

Key Responsibilities:

• Office Management: Oversee the general upkeep and organization of the office space, ensuring a clean, tidy, and functional environment.
• Front Desk Operations: Manage the reception area, greet visitors, answer and direct phone calls, and handle incoming and outgoing mail and deliveries.
• Administrative Support: Provide comprehensive administrative and clerical support to the team, including scheduling meetings, managing calendars, preparing correspondence, and organizing documents.
• Supply Management: Monitor and maintain office supplies, placing orders when necessary and ensuring adequate stock levels.
• Equipment Maintenance: Coordinate with vendors for the maintenance and repair of office equipment (e.g., printers, copiers).
• Meeting Coordination: Schedule and coordinate meetings, including booking meeting rooms, preparing agendas, and taking minutes as required.
• Travel Arrangements: Assist with travel arrangements for employees, including booking flights, accommodations, and transportation.
• Data Entry and Record Keeping: Maintain accurate and organized electronic and physical records and files.
• Invoice Processing and Expense Tracking: Assist with processing invoices, tracking expenses, and preparing expense reports.
• Liaison with Vendors and Service Providers: Communicate with external vendors and service providers for various office-related needs.
• Facility Management Support: Assist with basic facility management tasks, such as coordinating with building management for maintenance or repairs.
• Event Coordination: Assist with the planning and execution of office events and meetings.
• Maintaining Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
• Ad-hoc Administrative Tasks: Perform other administrative and clerical duties as assigned to support the team and ensure efficient office operations.

Qualifications and Experience:

• 1+ years of experience in an office administration role.
• Proven ability to manage a wide range of administrative and clerical tasks.
• Excellent organizational and time management skills, with a strong attention to detail.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a professional demeanor.
• Ability to work independently and as part of a team.
• Proactive and resourceful with a problem-solving attitude.
• Ability to prioritize tasks and manage multiple deadlines.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

Key Skills:

• Office Management
• Administrative Support
• Communication Skills (written and verbal)
• Organization and Time Management
• Attention to Detail
• Problem-Solving
• Interpersonal Skills
• Microsoft Office Suite Proficiency
• Record Keeping
• Customer Service

Job Type: Full-time

Pay: ₹15,000.00 - ₹30,000.00 per month

Application Question(s):

• What is your Current monthly CTC?
• What is your Expected monthly CTC?
• If selected, How soon can you join?

Work Location: In person