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Job Description- Role Designation and Dept. Manager - Admin & MD office Location- Navi Mumbai, MH Reporting to- COO Number of reportees- 1 - 3 Educational Qualification- MBA or similar / Ex militant Work Experience (years)- 5 - 7 yrs Fixed annual CTC- Upto 14 LPA Variable Compensation- ~ 1 Month CTC Purpose and Value Proposition of the Role Purpose of this particular role The purpose of this role is to Ensure better alignment between business needs, Process enhancements, Change management, business intelligence, and decision-making processes to support organizational growth. The role offers opportunities to hone skills in problem-solving, planning, execution, communication, while working with the different functions and gaining a deep understanding of the entire business Contribute by driving workflow automation, analyzing business intelligence, enhancing processes, and developing robust data systems. These efforts will generate actionable insights and improve decision-making, ultimately enhancing overall business performance. Supervise the maintenance and overall functioning of office facilities. Office administration, decisions to facility improvement and 100% compliances. Key Results and Key Activities: Key Results Activities (What will I do?) Deliver 2+ MDO high-impact continual improvement and Process improvement initiatives annually Lead Projects for Business Growth Drive and execute high-impact initiatives including global channel partner development, supplier identification in key territories, and strategic market expansion to support the organizations long-term objectives. Digital Initiatives & Employer Branding Collaborate with the Digital Marketing team to conduct research and analytics for employer branding campaigns, enhancing online presence and talent attraction globally. Process Optimization & Technology Integration Identify and implement at least one technology-driven solution annually to strengthen internal processes, enhance efficiency, and support scalability across business units. Global Workforce Mobility & Compliance Projects Spearhead projects supporting workforce mobility, including alternative visa pathways, e-migration solutions. CSR, Sustainability projects Lead Corporate Social Responsibility (CSR) and Sustainability initiatives aligned with organizational values, embedding a culture of continual improvement and social impact. MDO certification and Renewals : Drive ISO 9001/41000 certification management through cross-functional collaboration in Audits, Improvement projects to make us a world class company. Admin Management: Oversee all aspects of Administrative task and overall processes to ensure effective operations for all key aspects Budget Management: Manage travel budgets and admin expenses, Asset upkeep and renewal including cost analysis, budget allocation, and expense tracking to optimize expenditure. Strategic direction to team on QVC, considering the budget, market practices and competitive rates. Innovate & Implement policies and procedures to enhance administration and governance. Training, and supervising staff responsible for employee & guest services and guest house operations trainings. Developing emergency response plans and implementing security measures. Ensuring compliance and training and collaborating with authorities when needed. Checkpoints - Fire extinguishers, CCTV cameras and Alarm Sensors are always in working condition. Supervise daily operations & MIS of the administrative department and staff to ensure smooth functioning. Ensure uninterrupted power supply by maintaining 100% availability of DG Set and UPS. Ensure 100% serviceability of office equipment and workshop machinery. Implement and monitor safety practices in the workshop and on-site, providing necessary training and briefings, while tracking safety performance for continuous improvement. Knowledge/Skills/Behaviors the Candidate Should Possess: Knowledge/Skills/Behaviors - Specify if Must Have (M)/ Nice to Have(N) M/N Knowledge (Functional and Non-Technical): Strong understanding and 7-9 Yrs in continual improvement projects, strategic projects, formulating admin processes, oriented with strong planning, project management, office management and execution skills. - M Must be aware of Industrial regulations including safety and security protocols / QMS. - N Knowledge on Insurance and Asset Management- M Skills (Functional and Non-Technical): Strong Project Management skills- M Good Communication in verbal and written English to be able to communicate information clearly and alignment with internal stakeholders .- M Attention to detail so that getting information, comparing lists, looking at QVC. - M A problem-solving skills and ge the things done attitude. - N Behaviors (Technical and Non-Technical): Flexibility to adapt to changing priorities and work independently with minimal supervision. - M Hungry and committed to produce work that sets a high bar of excellence. -M Excellent attention to detail and ability to maintain high level of accuracy - M Great listening skills and service mindset - M Key Linkages in the Role - Whom does the person work with - internal and external: Internal: Heads of Departments, Line Managers Directors, Owners Members from all teams: Middle Managers, Individual Contributors across functions External: Customers Business Partners (Indian and Foreign) Consultants, Coaches, Bankers
