Facility Coordinator

The Facilities Coordinator is responsible for ensuring the smooth and efficient functioning of workplace operations. This includes managing building facilities, handling physical attendance systems, and supporting onboarding activities. The role requires strong coordination with internal teams and external vendors to maintain a safe, well-equipped, and employee-ready environment. You will be required to coordinate and oversee the daily operation and maintenance of office facilities. Additionally, managing physical attendance systems (biometric, RFID, or manual) to ensure accurate reporting will be part of your responsibilities. You will also handle laptop installations and setup for new hires prior to onboarding, coordinating with IT and visiting service centers if necessary to resolve hardware or software issues. Maintaining inventory, ordering office supplies, managing welcome kits for new employees, and liaising with vendors for timely service delivery are key aspects of the role. Furthermore, you will support desk allocation, space planning, and employee move logistics. Ensuring compliance with security protocols for laptops, devices, and facilities will be crucial. Responding to and resolving facility-related issues or emergencies as they arise, as well as assisting in preparing documents as per instructions from the Japan office and supporting the establishment of an internal management/control framework, are also part of the job requirements. The ideal candidate should have at least 2 years of experience in facilities, administrative support, or office operations. Basic technical knowledge for laptop setup and troubleshooting, willingness to travel to local service centers, strong organizational and multitasking abilities, familiarity with attendance tracking systems and facility tools, and proficiency in Microsoft Office and common workplace software tools are essential. A Bachelor's degree in Facilities Management, IT, Business Administration, or a related field is required. Prior experience with onboarding support or IT asset coordination, as well as certification in facility management or operations, will be advantageous. This job was posted by Santosh Singh from Mico Inc.,