87 Office Operations Jobs

1. Manage MD calendar and schedule appointments. 2. Manage day-to-day operations of the MDs office. 3. Coordinate with HODs, Managers and other staff members to ensure that the tasks assigned by the MD are done timely and accurately. 4. Correspond on behalf of the MD. Prepare and/or edit internal and external correspondence including letters, emails and memos. 5. Handle Domestic and international travel arrangements for MD 6. Plan, organize and coordinate functions and special events for the MD

Key Responsibilities: Reception Duties: Greet and welcome visitors, clients, and guests with a positive and professional attitude. Answer and direct incoming phone calls, take messages, and provide information as needed. Manage the visitor log, issue visitor badges, and notify relevant staff of visitor arrivals. Administrative Support: Handle incoming and outgoing mail and packages. Assist with scheduling appointments, meetings, and conference room bookings. Maintain and update office supplies inventory, and order supplies when needed. Customer Service: Provide exceptional customer service and address inquiries or concerns promptly. Assist clients and visitors with directions, information, and other requests. Office Management: Ensure the front desk and reception area are tidy, organized, and well-presented. Coordinate with other departments to ensure smooth workflow and efficient office operations. Perform data entry, filing, and other administrative tasks as required. Compliance and Security: Monitor and maintain security protocols for the reception area. Ensure that all visitors and deliveries are logged and processed according to company policy.

Responsibilities: * Manage office operations & HR tasks * Maintain administrative procedures * Oversee salary management processes * Managing staff and their attendance * Ensure smooth day-to-day operations *Attending client calls

Making quotations, Payment follow-ups, order processing, Handling client calls, Co-ordination with purchase and sales team, Admin related work Job Overview We are looking for an efficient and highly organized Office Coordinator to join our team. The ideal candidate will be responsible for managing daily office operations, providing administrative support, and ensuring that the office environment runs smoothly. This position requires excellent multitasking skills, attention to detail, and the ability to communicate effectively across all levels of the organization. Key Responsibilities Office Operations Oversee day-to-day office activities to ensure smooth functioning of the workplace. Manage office supplies, inventory, and equipment, ensuring availability and functionality. Coordinate office maintenance, repairs, and cleaning services, ensuring a safe and productive work environment. Maintain filing systems, both electronic and paper-based, ensuring easy access to information. Good written and verbal English communication

We are seeking an organized Admin Executive. The ideal candidate will be capable of managing day-to-day office operations, handling vendor coordination, maintaining records, and supporting HR and accounts teams when needed.

Fever99 healthcare is looking for Administrator to join our dynamic team and embark on a rewarding career journey Office Management:Oversee general office operations, including maintenance of office supplies, equipment, and facilities Manage incoming and outgoing correspondence, including mail, email, and phone calls Coordinate meetings, appointments, and travel arrangements for staff members as needed Administrative Support:Provide administrative support to management and staff, including scheduling meetings, preparing documents, and organizing files Assist with the preparation of reports, presentations, and other materials for internal and external stakeholders Maintain accurate records and databases, ensuring data integrity and confidentiality Communication and Coordination:Serve as a point of contact for internal and external stakeholders, including clients, vendors, and partners Facilitate communication between departments and team members, ensuring timely and effective information flow Coordinate logistics for company events, meetings, and conferences Documentation and Compliance:Assist with the development and implementation of company policies, procedures, and guidelines Maintain compliance with regulatory requirements and industry standards Ensure proper documentation and record-keeping practices are followed Project Support:Provide support to project teams by assisting with project coordination, documentation, and tracking of tasks and deadlines Collaborate with team members to ensure project deliverables are met on time and within budget

We are hiring Deputy Managers for a reputed financial MNC. The ideal candidate should have strong communication skills, leadership potential, and a passion for building customer relationships HR- Priya Singh +91 9234237956

Responsibilities: Maintain petty cash system Manage office operations efficiently Coordinate administrative tasks Oversee day-to-day office activities Ensure smooth office environment Annual bonus

To assist the Director in day to day operations To analyze the business data, derive the interpretation and provide inputs to the Director for strategic decision making Prepare & edit correspondence, communications, presentations & other documents Required Candidate profile Pleasing personality with Excellent Communication skills Proficient in MS Office, Excel, PowerPoint Experience of strong client interaction, people & vendor mngt is a must

Hello Candidate, Greetings from Hungry Bird IT Consulting Services Pvt. Ltd.! We're hiring a Administrator for our client. Job Title: Admin Executive Location: Jubilee Hills Job Summary: The Admin Executive will support the daily operations of the interior design office by handling administrative tasks, coordinating with vendors and clients, managing office supplies, and ensuring smooth communication between teams. The role is crucial in maintaining an organized and efficient work environment that enables the design team to focus on creative and project work. Key Responsibilities: Manage office operations, including scheduling meetings, answering calls, and handling correspondence. Assist the design team with documentation, filing, and project coordination support. Maintain records of vendor quotations, invoices, and purchase orders. Coordinate with vendors, contractors, and suppliers for material deliveries and appointments. Track inventory and order office and design supplies as needed. Organize and maintain digital and physical files (e.g., client files, project documents, material samples). Greet clients and guests, ensuring a professional front office experience. Support in preparing presentations, client proposals, and reports. Help manage calendars, meeting schedules, and travel arrangements for the team. Ensure the office environment is clean, organized, and well-maintained. Qualifications: Bachelor's degree in Business Administration, Commerce, or related field. 1-3 years of experience in administrative or office support roles; experience in an interior design or creative firm is a plus. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with design software (like AutoCAD, SketchUp) is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Professional appearance and a customer-service attitude. (Interested candidates can share their CV to Shreya@hungrybird.in or call on 9701432176) Please furnish the below-mentioned details that would help us expedite the process. PLEASE MENTION THE RELEVANT POSITION IN THE SUBJECT LINE OF THE EMAIL. Example: KRISHNA, HR MANAGER, 7 YEARS, 20 DAYS NOTICE Name: Position applying for: Total experience: Notice period: Current Salary: Expected Salary: Thanks and Regards Shreya +91 9701432176

Position Purpose The Trade Support team looks after the Electronic Execution Middle Office Operations. The resource will need to work in partnership with our clients, sales and trading to ensure that trades are allocated, confirmed, and processed in a timely manner. Provide support to our front office equities trading desks and also act as a point of contact for internal front/back-office enquiries. Responsibilities Direct Responsibilities A comprehensive understanding of securities Front to back trade lifecycle experience Demonstrate awareness and procedures to mitigate operational risk, escalate appropriately Trade amendments and booking reversals of trades Liaison between Front Office and all supporting functions Work in partnership with our clients, sales and trading to ensure that trades are allocated, confirmed, and processed in a timely manner Provide support for front office equities trading desks. Work closely with technical teams to improve trader experience. Focused work with zero tolerance controls and strict deadlines. Ability to build good relationship within the team and Front Office trading and management Strong appreciation and value of STP and of IT solutions to reduce processing and improve controls Ability to multitask, to be flexible re tasks and accommodate varying levels of volume and complexity without deterioration in task quality Act as point of contact for internal middle/back-office enquiries. Contributing Responsibilities Direct relationships with the front office / back office colleagues. Build and maintain strong relationships with stakeholders across the globe in Front, Back and Middle Office Strong working and open relationship with local management Technical & Behavioral Competencies At least Four years in an operational support position. IB Equity Operations experience preferred, essentially in Trade Support functions Experience working within algorithmic trading highly beneficial. Competency with MS Suite, especially Excel, and the ability to learn multiple programs quickly High level of product knowledge in Equities High level of knowledge of middle office and back office systems Strong organizational skills and ability to prioritize Innovative - constantly identifying gaps in process and to seek improvements Ethics and Control must have good work ethics and risk / control mind set. Communications ability to communicate effectively within the team and Front Office Collaboration ability to work well with others especially in day to day resolution and escalation of issues Specific Qualifications (if required) NA Skills Referential Behavioural Skills : Ability to collaborate / Teamwork Decision Making Critical thinking Ability to share / pass on knowledge Transversal Skills: Analytical Ability Ability to understand, explain and support change Ability to develop and adapt a process Ability to develop and leverage networks Ability to anticipate business / strategic evolution Education Level: Bachelor Degree or equivalent Experience Level At least 10 years

Provide high level secretarial and administrative support for one or more of the organization's executives. Requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures and people. Manage the executive's schedules. Make travel arrangements to make best use of their time. Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public. Handle confidential information. Maintain the security of the executive's records and files. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes Develop, implement, and maintain leading-edge analytics systems, taking complicated problems and building simple frameworks using Power Bi, Excel, Power point etc. Acquiring data from primary or secondary data sources and maintaining databases Interpret data, analyze results using statistical techniques and provide ongoing reports Identify, analyze, and interpret trends or patterns in complex data sets Create best-practice reports based on data analysis and visualization Work directly with managers and users to gather requirements, provide status updates, and build relationships Qualification : Education: B.E. or B.Com (MBA, PGDM good to have) 4 to 6 Years of Experience B.E. or B. Com (MBA, PGDM good to have) Experience with - Secretarial job , Office assistant. Expert in MS Excel (Adv) & Presentation Skills

We are looking for a proactive, detail-oriented, and organized HRM & Administrative Executive to support our human resources and administrative operations. The ideal candidate will play a critical role in implementing HR strategies, maintaining statutory compliance, and managing day-to-day office administration with efficiency, professionalism, and confidentiality. Key Responsibilities: Human Resource Management: Assist in the end-to-end recruitment process: job postings, candidate screening, interview coordination, and onboarding. Maintain and update employee records, attendance logs, and leave management systems. Process payroll inputs and coordinate with the finance team for timely disbursal. Monitor performance appraisal cycles and support employee engagement initiatives. Ensure statutory compliance with labor laws including ESI, PF, Gratuity, etc. Draft and implement HR policies; ensure company-wide adherence. Organize and track training & development programs; maintain training documentation. Address and escalate employee grievances with professionalism and discretion. Administrative Duties: Oversee daily office operations, facility management, and supply inventory. Liaise with vendors, courier services, IT support, and maintenance teams. Manage documentation, internal/external correspondence, and systematic filing. Coordinate meetings, office events, travel arrangements, and staff activities. Handle renewals of company licenses, insurance policies, AMC contracts, etc. Maintain relationships and communication with local and government authorities for compliance matters. Pharmaceutical Industry-Specific Tasks: Safeguard employee confidentiality in roles related to the regulated drug supply chain. Support compliance and documentation in alignment with the Drugs & Cosmetics Act (DCA). Ensure proper credential verification and documentation for pharmacists and distribution staff. Assist in audit readiness and manage HR/Admin documentation during inspections by drug control authorities or other regulatory bodies. Qualifications: Bachelor's or Master's degree in Human Resources, Business Administration, or a related field. 2 - 5 years of relevant experience, preferably in the pharmaceutical, healthcare, or distribution sector. Sound knowledge of HR practices, labor laws, statutory compliance, and payroll processes. Proficient in MS Office (Excel, Word, PowerPoint) and Google Workspace tools. Strong verbal and written communication skills in English and Tamil . Familiarity with HRMS tools is an advantage. Key Attributes: Ethical and professional demeanor. High sense of accountability and self-drive. Ability to manage multiple responsibilities and maintain confidentiality. Team-oriented mindset with strong interpersonal skills. Adaptability to fast-paced and highly regulated environments. Alignment with organizational values, especially in contributing to healthcare quality and patient safety through support functions.

Job Description: We are looking for a confident, well-groomed, and organized Front Desk Executive cum Admin to manage front office operations and assist in administrative tasks. The ideal candidate should have 1-3 years of relevant experience, strong communication skills, and proficiency in MS Office tools. Key Responsibilities: Greet and assist walk-in visitors, clients, and vendors at the front desk Manage incoming phone calls and direct them appropriately Maintain visitor logbook and employee in/out register Handle petty cash and maintain related records Coordinate with HR, Admin, and Accounts departments for support tasks Supervise housekeeping and ensure office cleanliness Manage office supplies and inventory Handle courier and mail services Candidate Profile: Graduate in any stream 13 years of experience in front office, admin, or receptionist roles Excellent communication and interpersonal skills Proficient in MS Word, Excel, and Outlook Presentable, punctual, and organized Ability to multitask and manage time effectively Job Details: Employment Type: Off-roll Work Days: 6 days/week (2nd & 4th Saturday off) Working Hours: 9:30 AM to 6:30 PM How to Apply: Click the link below to fill out your details: https://forms.office.com/r/k4M3zgaJdz

Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, managing inventory, and ensuring a clean and organized workspace. Administrative Support: Provide administrative assistance to senior management and staff, including scheduling meetings, managing calendars, and handling correspondence. Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel. Record Keeping: Maintain and update company records, files, and databases, ensuring all documentation is accurate and up-to-date. Event Coordination: Assist in planning and coordinating company events, meetings, and conferences, including booking venues and arranging catering. Travel Arrangements: Arrange travel and accommodation for employees as needed, ensuring all details are accurately managed. HR Support: Assist the HR department with onboarding new employees, maintaining personnel records, and organizing training sessions. Vendor Management: Liaise with vendors and service providers, ensuring timely delivery of services and resolving any issues that arise. Expense Management: Process expense reports and invoices, ensuring accuracy and compliance with company policies. Project Assistance: Provide support on various projects as needed, including research, data entry, and preparation of reports

Responsibilities: Manage office operations, services & supplies Maintain records & documentation Draft letters, manage tours & accounts Provide administrative support to team Coordinate meetings & events Tour to meet client office and payment follow ups

K J Mehta T B Hospital Trust Amargadh is looking for Administrator to join our dynamic team and embark on a rewarding career journey Office Management:Oversee general office operations, including maintenance of office supplies, equipment, and facilities Manage incoming and outgoing correspondence, including mail, email, and phone calls Coordinate meetings, appointments, and travel arrangements for staff members as needed Administrative Support:Provide administrative support to management and staff, including scheduling meetings, preparing documents, and organizing files Assist with the preparation of reports, presentations, and other materials for internal and external stakeholders Maintain accurate records and databases, ensuring data integrity and confidentiality Communication and Coordination:Serve as a point of contact for internal and external stakeholders, including clients, vendors, and partners Facilitate communication between departments and team members, ensuring timely and effective information flow Coordinate logistics for company events, meetings, and conferences Documentation and Compliance:Assist with the development and implementation of company policies, procedures, and guidelines Maintain compliance with regulatory requirements and industry standards Ensure proper documentation and record-keeping practices are followed Project Support:Provide support to project teams by assisting with project coordination, documentation, and tracking of tasks and deadlines Collaborate with team members to ensure project deliverables are met on time and within budget

Very urgent requirement Job Responsibilities:-Review all the incoming&outgoing mail and correspondence.I make Appointment,Calendar Management,Screening the Telephone calls,Relay massages and Greet&Guide visitors.Invoice processing vendor management. Required Candidate profile Responsible for payment Release Request.Coordinate with various departments&other site. Personal Work of Directors.Electric bill&Property Maintenance bill payment.Property Tax Payment of the company.

Role & responsibilities Handle routine office administrative tasks such as filing, photocopying, data entry, and maintaining records. Assist in documentation work, including invoicing, billing, and inventory registers. Manage incoming calls, emails, and office correspondence professionally. Coordinate with vendors, couriers, and service providers for daily office requirements. Support the finance team with basic accounting entries, record-keeping, and voucher filing. Maintain a clean and organized office environment. Provide administrative support to team members and management as needed. Preferred candidate profile Graduate in B.Com or equivalent discipline. Minimum 1 year of experience in office administration or back-office roles. Basic proficiency in MS Office (Excel, Word) and general computer operations. Familiarity with basic accounting principles is an added advantage. Strong organizational skills with attention to detail. Good communication skills in English and Hindi. Honest, punctual, and dependable in work ethic. Benefits Competitive salary with growth opportunities. Exposure to the clean energy industry and operations of a growing EPC firm. Friendly and collaborative work environment. Opportunity to learn and contribute to multiple functions across admin and finance.

Responsibilities : Hiring Schedule apt candidates for roles being hired for - Oversee scheduling, Interviewing and hiring process. Legal Document Creation Review, edit rental/sale drafts based on the terms of the agreement. Stamp Paper procurement and document Preparation. Post Sales Property Delivery Management Oversee scope of work is completed document the same. Coordinate on the necessary works to be completed. Coordinate with the buyers and sellers oversee completion / delivery of the projects. Procurement and Office Maintenance Gather quotes and select apt vendors for firms procurement needs. Raise invoices / Payment Coordination. Coordinate with the CA on the Invoices and Procurements Oversee all the office / managements works on day to day operations Job Type: Full-time Pay: 25,000.00 - 40,000.00 per month Benefits: Cell phone reimbursement Commuter assistance Health insurance Schedule: Morning shift Supplemental Pay: Commission pay Performance bonus Ability to commute/relocate: Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Required) Experience: Microsoft Office: 2 years (Preferred) total work: 4 years (Required) Real Estate Documentation / Registration works: 2 years (Required) Work Location: In person

CHESS KLUB seeks an Office Admin to manage daily operations, track attendance, maintain inventory, ensure decorum, handle walk-ins, manage databases, and support fee collection. Must be a graduate with admin exp and strong communication skills

Key Responsibilities: 1. Office Operations & Facilities: Oversee and manage daily office administration activities. Maintain cleanliness, hygiene, and functional workspaces in coordination with housekeeping staff. Liaison with building management and facility vendors for maintenance and utilities. 2. Vendor & Supplies Management: Manage and coordinate with vendors for housekeeping, pantry, stationery, and general office supplies. Ensure timely procurement and delivery of materials and services. Maintain records of purchase orders, vendor payments, and supply inventories. 3. Staff Supervision: Supervise housekeeping and security teams; manage their attendance, discipline, and work schedules. Conduct periodic performance checks and provide necessary feedback or training. 4. Asset & Inventory Management: Maintained and tracked inventory of office assets, including computers, laptops, and related IT equipment. Manage allocation, issuance, and return of assets to/from employees. Coordinate with the IT department for repairs or replacement. 5. Interdepartmental Coordination: Provide administrative support to all departments for seamless day-to-day operations. Act as a single point of contact for resolving administrative issues. 6. Travel & Accommodation Arrangements: Manage domestic and international travel bookings, including flights, trains, and local transport. Book hotel accommodations for employees, guests, and management as per requirements. Coordinate travel itineraries and assist travelers with documentation. 7. Visa & Immigration Process: Handle visa processing, immigration documentation, and appointment scheduling for business travel abroad. Coordinate with embassies, consulates, and travel agents for smooth visa approvals. Maintain and update records of employees' passports, visa status, and travel history. 8. Events & Engagements: Organize and support internal events, festivals, off-sites, team outings, and client visits. Coordinate with vendors and internal teams for event logistics. 9. Budget & Expense Management: Track administrative expenses and prepare reports for management review. Ensure cost-effectiveness in purchases and vendor services. Bachelor's degree in any discipline. 2-4 years of experience in office administration, facility management, or travel coordination. Strong understanding of travel booking systems and visa processes. Excellent verbal and written communication skills. Proficiency in the MS Office Suite and Google Workspace. Strong organizational, problem-solving, and negotiation skills. Ability to multitask and work under pressure.

Key Responsibilities: 1. Office Operations & Facilities: Oversee and manage daily office administration activities. Maintain cleanliness, hygiene, and functional workspaces in coordination with housekeeping staff. Liaison with building management and facility vendors for maintenance and utilities. 2. Vendor & Supplies Management: Manage and coordinate with vendors for housekeeping, pantry, stationery, and general office supplies. Ensure timely procurement and delivery of materials and services. Maintain records of purchase orders, vendor payments, and supply inventories. 3. Staff Supervision: Supervise housekeeping and security teams; manage their attendance, discipline, and work schedules. Conduct periodic performance checks and provide necessary feedback or training. 4. Asset & Inventory Management: Maintained and tracked inventory of office assets, including computers, laptops, and related IT equipment. Manage allocation, issuance, and return of assets to/from employees. Coordinate with the IT department for repairs or replacement. 5. Interdepartmental Coordination: Provide administrative support to all departments for seamless day-to-day operations. Act as a single point of contact for resolving administrative issues. 6. Travel & Accommodation Arrangements: Manage domestic and international travel bookings, including flights, trains, and local transport. Book hotel accommodations for employees, guests, and management as per requirements. Coordinate travel itineraries and assist travelers with documentation. 7. Visa & Immigration Process: Handle visa processing, immigration documentation, and appointment scheduling for business travel abroad. Coordinate with embassies, consulates, and travel agents for smooth visa approvals. Maintain and update records of employees' passports, visa status, and travel history. 8. Events & Engagements: Organize and support internal events, festivals, off-sites, team outings, and client visits. Coordinate with vendors and internal teams for event logistics. 9. Budget & Expense Management: Track administrative expenses and prepare reports for management review. Ensure cost-effectiveness in purchases and vendor services. Bachelor's degree in any discipline. 24 years of experience in office administration, facility management, or travel coordination. Strong understanding of travel booking systems and visa processes. Excellent verbal and written communication skills. Proficiency in the MS Office Suite and Google Workspace. Strong organizational, problem-solving, and negotiation skills. Ability to multitask and work under pressure.

Responsibilities Need to Provide administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Manage Inwards, outwards, deliveries. Manage account for cash spent. Manage Inventory. Work close with sales and Finance. Assist Sales to make offers, negotiate with suppliers. Requirement Digital literacy and research skills, including the ability to analyze the reliability of information Familiarity with standard office platforms, such as Microsoft Office Data management and entry skills, including the ability to maintain and improve filing systems Accurate record keeping Written communication skills Time management, multitasking, and flexibility Mandatory Key Skills research, Office administration, record keeping, office operations, administrative support, Data management, digital filing systems

Exciting Internship Opportunity! Position: Internship (Apprenticeship Program) Location: [Bhopal, Indore and Kolhapur] Duration: [Min 6 months] CTC:- 11K per month Are you eager to gain hands-on experience in your field of interest while learning from industry professionals? We are offering an incredible apprenticeship program to help you develop essential skills and grow within a dynamic and innovative company. Key Responsibilities: 1. Proactively reach out to policyholders for renewal premium collections 2. Conduct fields visits to meet customers and facilitate premium payments 3. Identify and engage lapsed policyholders to encourage policy revival 4. Identify upselling and cross selling opportunities for additional insurance products 5. Engage with customers walk in for surrender and provide solutions and alternatives to retain the customer 6. Achieve collection and retention targets as per company objectives Maintain accurate records of customer interactions, payment collections and surrender retention efforts. Qualifications: Any Graduation (Graduate pass out from 2021 to 2024) Strong communication and problem-solving skills Ability to work in a team environment and independently If any one interested call me or mail me Name - Vicky Borale Email id - vicky.borale@bhartiaxa.com Contact No - 9702382901