Export Documentation Executive / Freight Forwarder

Job Summary:

The Export Documentation Freight Forwarder is responsible for preparing, managing, and verifying all shipping and export-related documents for outbound cargo. The role includes coordinating with shippers, customs, carriers, and various internal and external stakeholders to ensure smooth and timely export shipments in compliance with international regulations.

Key Responsibilities

Export Documentation Preparation:

• Create and verify export documents including:
• Shipping Instructions (SI)
• Commercial Invoice
• Packing List
• Bill of Lading (BL / SWB)
• Certificate of Origin (COO)
• Export Declaration (S/B or Shipping Bill in India)
• Letter of Credit (LC) documents if applicable

Booking & Coordination:

• Coordinate bookings with shipping lines, or airlines.
• Communicate loading schedules with transporters, CFS/ICDs, and CHA agents.
• Ensure containers are gated-in on time and cargo is loaded as per plan.

Coordinate with CHA & Customs:

• Coordinate with Customs House Agents (CHAs) for filing export shipping bills.
• Provide required documents for customs clearance.

Client & Vendor Coordination:

• Communicate with exporters to collect documents and shipping instructions.
• Share shipping updates and final document sets with customers.

Filing & Record Keeping:

• Maintain updated records of export shipments.
• Archive original documents as per company and compliance policies.

Compliance & Accuracy:

• Ensure all documents comply with:
• Country-specific export requirements
• Buyer’s contract terms
• Letter of Credit (LC) clauses
• Rectify discrepancies proactively.

Post-Shipment Activities:

• Dispatch original documents to the consignee or bank.
• Follow up for Bill of Lading release and send draft approval to shippers.

Skills Required:

• Strong knowledge of export documentation process
• Familiarity with Incoterms, HS codes, and customs procedures
• Understanding of shipping line procedures and port/CFS operations
• Proficiency in MS Office (Word, Excel), email communication
• Good coordination, communication, and time management skills
• Attention to detail and ability to handle multiple shipments

Experience:

• 1–3 years in export documentation or international logistics
• Prior experience with CHA, freight forwarder, or export house is preferred

Job Type: Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month