Executive Assistant to Managing Partner

Job Description: Executive Assistant to Managing Partner

The Smart Fellowship is an offline workplace simulation that scouts, assesses and trains smart talent on behalf of 100+ companies. Our focus is on finding talent who, along with their technical skills, also can apply in-demand workplace skills like critical thinking, creative problem solving, emotional intelligence, and GenAI tools.

Our Client has appointed us to identify and hire an Executive Assistant to the Managing Partner.

Short description of the firm: The firm is comprised of industry-leading lawyers who deliver expert legal counsel to some of India’s most sophisticated and successful companies, institutions, and private clients. With a legacy of evolving alongside its clients, the firm continues to meet changing legal needs while maintaining its unwavering commitment to excellence, responsiveness, and commercially strategic advice.

Firm’svision: To be a trusted legal partner known for delivering outstanding results through insightful, strategic, and business-oriented legal solutions that empower clients to succeed with confidence.

The best part about this role: This role offers the chance to play a critical part in supporting the Managing Partnerin high-impact decision-making and strategic planning. It provides an opportunity to work closely with a visionary leader, gaining first-hand exposure to strategy and operations.

Location : On-site (Nariman Point, Mumbai)

Working days: Monday to Saturday (6 days a week)

Salary Range: Up to ₹4.3 LPA (depending on experience and fit)

Meet your manager: You will work directly with the Managing Partner, an experienced advocate. Known for their attention to detail and commitment to excellence, they value proactive problem-solving and collaborative teamwork.

You will be responsible for:

• Calendar and Schedule Management: Proactively manage the Managing Partner’s (and other Partner’s)schedule, including meetings, appointments, and travel arrangements, ensuring efficient time management. Assisting with travel arrangements for all lawyers at the firm.
• Communication and Coordination: Serve as the primary point of contact for internal and external stakeholders, managing correspondence (including correspondence registers), and other critical communications.
• Office Operations: Assist with managing day-to-day office administration to ensure smooth operations and liaise with various team members to address operational and logistical requirements.

Key Performance Indicators (KPIs):

• Effective time and calendar management with minimal conflicts and high punctuality.
• Timely and professional communication with stakeholders, maintaining a positive firm image.
• Smooth execution of office operations.

Who We’re Looking For:

• Detail-oriented, self-driven, and proactive in problem-solving.
• Skilled in managing multiple priorities and handling confidential information with discretion.
• Proficient in tools like MS Office and project management platforms.
• Experience in office operations or people management is a plus.
• Able to thrive in a fast-paced environment with a solution-driven approach.

Job Type: Full-time

Pay: Up to ₹430,000.00 per year

Schedule:

• Day shift

Ability to commute/relocate:

• Nariman Point, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 1 year (Preferred)
• Office management: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person