Executive Assistant - Female

What you will be doing:

• Handling the calendar, organizing and scheduling weekly/monthly meetings for both internal and external
• Handling email, documentation of office task such as Drafting, filing and editing materials
• Processing of invoices and reimbursements of CTC claims like Fuel, Driver, LTA and Non-CTC claims and its policy adherence. Follow up with various people for its approvals.
• Follow up with team for reports, presentations and actions on on-going projects/tasks.
• Accurately recording/writing minutes of meetings
• Mananging/Booking travel and accommodation as per business requirement
• For multi-channels develop communications with both inter and intra department, coordinating for the activities like meetings, events, conference, workshops with materials, forms, documents, presentations and spreadsheets.
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Booking rooms for meetings (internal/external)

Qualification & Key skills/ competencies:

• Should have B.E/ B.Tech at Graduation Level.

• experience as an Executive Assistant reporting directly to senior management
• In depth knowledge of Microsoft Office, Virtual meeting software (Microsoft Teams)
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Strong analytical skills
• Problem solving Abilities
• Ability to stretch beyond set boundaries
• Having ability to manage work priorities