Executive Assistant (EA) to Director

Job Title: Executive Assistant
Location: Gurgaon, Haryana
Work Type: Full-time- Onsite

Note: Female candidates are preferred.

About the Role

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Director with high-level administrative, scheduling, and communication responsibilities. The ideal candidate will serve as a key liaison between the Director and internal/external stakeholders, ensuring seamless coordination and effective time management.

Key Responsibilities

• Manage and maintain the Director’s calendar via Google Calendar, including scheduling, rescheduling, and coordinating internal and external meetings.
• Provide comprehensive administrative support, including handling appointments, travel planning, and meeting logistics.
• Prepare, review, and organize documents, reports, presentations, and correspondence on behalf of the Director.
• Draft, edit, and format professional communication including letters, emails, and presentations.
• Track and ensure timely follow-up on action items discussed during meetings.
• Organize and maintain filing systems for efficient document storage and retrieval.
• Act as the primary point of contact between the Director and internal teams, ensuring clear and timely communication.
• Screen and prioritize incoming emails, calls, and meeting requests.
• Coordinate and facilitate meetings, video conferences, and calls, including preparing agendas, taking minutes, and managing follow-up tasks.
• Monitor and manage Facility Management System (FMS) tasks, ensuring the Director stays updated on relevant issues.
• Prioritize incoming tasks and requests, ensuring deadlines are met efficiently.

Preferred Candidate Profile

• Minimum 1 years of experience in Executive Assistant role.
• Proven experience supporting senior leadership and managing internal communications.
• Proficiency with Google Workspace (Google Calendar, Gmail, Docs, Sheets).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities with a high level of accuracy and attention to detail.
• Professional demeanor, with the ability to handle sensitive and confidential information with discretion.
• Familiarity with office management systems and tools.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Application Question(s):

• Are you comfortable to work for 6 days a week?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 1 year (Required)

Location:

• Gurgaon, Haryana (Required)

Work Location: In person