12 Correspondence Management Jobs

The ideal candidate for the position of AGM/DGM - Contracts should possess a minimum of 15 years of relevant experience in the Water Industries. The candidate must hold a degree in Engineering. The responsibilities of this role include developing strategies for Contract Administration, managing arbitration cases, leading a team and fostering team development, enhancing the contract process, and providing support to the Business Development and Project teams in contractual matters. In this role, the candidate will be required to prepare Salient Features of Contracts and Projects, outline contractual obligations of all parties involved, monitor and ensure fulfillment of these obligations, identify potential risks and devise mitigation strategies, track delay events, maintain records, monitor project progress, and provide guidance to the execution team on addressing delays effectively. The individual should have a comprehensive understanding of all contractual matters, claims, and risk management. They will be responsible for maintaining a Contractual/Claim risk register, advising the Head Office team on contractual matters and potential claims, managing incoming and outgoing correspondence, addressing extra items or scope changes, applying for Extensions of Time, tracking possible claims, quantifying and documenting claims, and ensuring successful outcomes. The candidate should also demonstrate proficiency in justifying and defending Extension of Time requests, as well as effectively closing out contracts. Strong communication skills, attention to detail, and a proactive approach to problem-solving are essential in this role.,

The Ritz-Carlton Bangalore is looking for a Full-Time Management position to support the General Manager and the team in completing administrative responsibilities. Your duties will involve organizing, composing, and distributing correspondence to employees and guests, as well as handling initial inquiries and follow-ups, and tracking problem resolution information. To qualify for this role, you should have a high school diploma or GED along with 2 years of experience in administrative assistance or related areas. Alternatively, a 2-year degree in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or a related major from an accredited university will also be considered, with no work experience required. As part of the core work activities, you will be responsible for providing documentation and reporting support by assisting in the preparation of reports and presentations, designing statistical reports, attending meetings and transcribing minutes, maintaining files, and providing administrative support to managers and departments. Furthermore, you will support correspondence by composing routine correspondence, answering department phones, acting as a receptionist, and sorting and distributing mail. Exceptional customer service is key in this role, where you will go above and beyond to ensure customer satisfaction, manage day-to-day operations, attend meetings to improve service quality, and handle VIP amenity requests promptly. Additional responsibilities include ensuring safety procedures are followed, analyzing information to solve problems, collaborating with others to manage projects, and keeping executives informed of relevant information. Marriott International, as an equal opportunity employer, values diversity and inclusivity, and is committed to non-discrimination on any protected basis. By joining The Ritz-Carlton team, you will embody the Gold Standards of the brand, delivering exceptional service and creating lasting memories for guests. Your role will be crucial in upholding the reputation of The Ritz-Carlton as a global leader in luxury hospitality, guided by the Employee Promise, Credo, and Service Values. If you are passionate about delivering excellence in guest care, empowering creativity, thoughtfulness, and compassion, and being part of a global team that encourages personal growth and success, we invite you to join The Ritz-Carlton and Marriott International family.,

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide comprehensive support to our Executive Chairman. This pivotal role involves managing a diverse range of administrative, functional, and project-based tasks, ensuring the Chairman's schedule, communications, and projects are handled with utmost efficiency and confidentiality. You'll be instrumental in maintaining seamless operations and facilitating critical business functions. Key Responsibilities: Project Management: Manage multiple projects as assigned by the Chairman, specifically related to the line of business, ensuring timely completion and adherence to objectives. Calendar & Travel Coordination: Coordinate the Chairman's calendar, travel arrangements, meetings, and schedule. This includes initiating contact and securing appointments, equipment, and facilities for the Chairman, staff, business partners, and customers as appropriate. Meeting Preparation: Work closely with other team members to ensure the Chairman is thoroughly prepared for all meetings, presentations, or other engagements, providing all necessary documents and information. Administrative & Functional Support: Handle a wide array of administrative and functional activities, including but not limited to: Taking and screening phone calls. Maintaining personal and business files. Corporate record keeping for multiple entities. Note-taking and creating documentation. Filing, storage, and retrieval of business and personal activities. Financial & Accounting Management: Handle financial and accounting matters for the Chairman with the highest level of confidentiality and discretion. Correspondence Management: Prepare and send both business and private correspondence, often drafting letters and documents based on collected information. Office Operations Coordination: Coordinate the overall operations of the Chairman's office, encompassing reception duties, document preparation and control, and internal communications. Time Management & Information Flow: Conserve the Chairman's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications on their behalf. Historical Reference & Record Keeping: Provide historical reference by developing and utilizing efficient filing and retrieval systems, and accurately recording meeting discussions for future reference. Special Assignments: Complete various projects and special assignments by establishing clear objectives, determining priorities, managing time effectively, gaining cooperation from others, monitoring progress, problem-solving, and making necessary adjustments to plans. Liaison & Reporting: Exhibit flexibility in conducting liaison activities on a need-to-need basis and efficiently collating reports from various departments for the Chairman's review. Required Skills: Excellent communication skills , both written and verbal. Proficiency in drafting letters, with a preference for experience in Government correspondence . Flexibility in doing liaisoning and collating reports from various departments. Highly proficient in MS Office suite (Word, Excel, PowerPoint, Outlook). Flexibility in working hours to accommodate the Chairman's schedule. Good knowledge of Delhi Geography . Ability to manage multiple projects simultaneously. Strong organizational skills, including developing and utilizing filing and retrieval systems. Exceptional attention to detail and ability to maintain confidentiality. Strong interpersonal skills, capable of gaining cooperation from others. Problem-solving attitude and ability to make adjustments to plans.

As a Personal Secretary to the Vice Chancellor at Surajmal University, you will play a crucial role in supporting the visionary leadership by ensuring the efficient functioning of the Vice Chancellor's office. Your responsibilities will include acting as a key point of contact between the Vice Chancellor and various internal and external stakeholders, coordinating meetings, appointments, and travel arrangements, managing confidential communications, and preparing reports and official correspondence. With a minimum of 3 years of experience in providing administrative support to senior management, you will need to demonstrate excellent written and verbal communication skills in both English and Hindi. Proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, as well as experience in handling professional emails, will be essential for this role. Strong coordination, multitasking, and time management abilities are required to effectively manage the Vice Chancellor's calendar and ensure optimal time allocation for various tasks. In addition to the day-to-day administrative tasks, such as screening emails, prioritizing tasks, and following up on pending matters, you will be responsible for maintaining confidentiality, professionalism, and attention to detail in all aspects of your work. Your role will also involve liaising with university departments, academic heads, and external institutions as needed to facilitate smooth communication and collaboration. To be considered for this position, you should hold a Bachelor's degree (Master's preferred) in any discipline and have a proven track record of at least 3 years in a similar role as a Personal Secretary, Executive Assistant, or Office Coordinator. Your strong interpersonal skills, organizational abilities, and commitment to follow-through will be critical for your success in this role. If you meet the candidate requirements and are interested in joining our team, please submit your CV along with a cover letter directly to career@smu.ac.in. We look forward to reviewing your application and potentially welcoming you as the backbone of the Vice Chancellor's office at Surajmal University.,

As a Management Position at The St. Regis Mumbai, your primary responsibility will be to support the General Manager and the team by efficiently handling administrative tasks. This includes organizing, composing, and distributing correspondence to employees and guests. You will be the initial point of contact for inquiries, ensuring timely responses and tracking problem resolution information. To excel in this role, you should possess a high school diploma or GED along with at least 2 years of experience in administrative assistance or a related field. Alternatively, a 2-year degree in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or a similar major is also acceptable, with no work experience required. Your core work activities will involve providing documentation and reporting support by assisting managers in preparing reports and presentations, designing statistical reports, attending meetings to transcribe and distribute minutes, and maintaining files. Additionally, you will support correspondence by composing routine letters, answering department phones, and acting as a receptionist when necessary. Ensuring exceptional customer service is crucial in this role, where you will go above and beyond to satisfy customers and maintain high service standards. You will play a key role in managing day-to-day operations to meet customer expectations and communicate effectively with executives and peers to enhance service quality. Your additional responsibilities will include handling VIP amenity requests, managing safety procedures, analyzing information to solve problems, attending meetings to coordinate activities, and updating executives on relevant information promptly. Marriott International is committed to being an equal opportunity employer, valuing the diverse backgrounds and unique experiences of its associates. Joining The St. Regis Mumbai means becoming part of a brand that delivers exceptional experiences globally, with a focus on providing bespoke service to all guests. If you are ready to do your best work, be part of a global team, and grow both personally and professionally, we invite you to explore career opportunities at St. Regis within the Marriott International family.,

You will be supporting the Regional Head/ General Managers and their team by handling various administrative responsibilities. This includes organizing, composing, and distributing correspondence to employees, vendors, and the corporate team, as well as responding to inquiries and tracking problem resolution information. At ELIVAAS, we believe in cultivating hospitality as an emotion in every interaction. We are looking for individuals who are friendly, welcoming, and full of life and energy, always striving to create memorable experiences for our guests. Your hard work will not only benefit our guests but also our partners and colleagues. Your duties will involve assisting the Admin department in preparing reports and presentations, designing and preparing statistical reports, transcribing and distributing meeting minutes, creating and maintaining files, scheduling and coordinating meetings, and providing administrative support to managers and other departments. You will also be responsible for composing correspondence, sorting and distributing mail, managing day-to-day Admin operations, attending meetings to improve service quality, and communicating with executives and peers. To qualify for this role, you should have a Bachelor's degree in Secretarial Studies, Business Administration, or a related field from an accredited university. The responsibilities outlined in this job description represent the key duties and level of work expected. This is a full-time position with benefits including health insurance, leave encashment, and provident fund. The work location is in person, and the application deadline is 15/01/2025.,

Job Description As an Executive Assistant at the International Institute of Export Import Management (IIEIM) Pune, you will play a crucial role in supporting the Managing Director. Your responsibilities will include managing day-to-day administrative tasks, scheduling meetings, handling correspondence, preparing reports, and coordinating with various departments to ensure smooth operations. You will be entrusted with maintaining confidential information and providing essential support to the Managing Director in their daily tasks. To excel in this role, you must possess strong administrative and organizational skills. Proficiency in scheduling, correspondence management, and report preparation is essential. Excellent communication and interpersonal skills are required to effectively interact with stakeholders. Your ability to handle confidential information with discretion, along with problem-solving and multitasking abilities, will be key to your success in this position. Ideally, you should have prior experience in an executive support role and be familiar with office management software and tools. A Bachelor's degree in Business Administration, Management, or a related field will be beneficial for this role. By joining our team, you will have the opportunity to contribute to the success of international trade initiatives and gain valuable experience in a dynamic work environment. If you are looking to leverage your skills and expertise to support the Managing Director and ensure the efficient functioning of the executive office, we invite you to apply for this rewarding full-time position in Pune. Join us at IIEIM and be a part of our mission to empower individuals and businesses in the global market landscape.,

Job highlights Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

We are looking for a highly organized and proactive Office Assistant to join our team in Noida. This role is essential for ensuring the smooth and efficient daily operations of our office. The ideal candidate will be a friendly, detail-oriented individual with excellent communication skills and a strong ability to manage multiple tasks effectively. What You'll Do (Key Responsibilities): Administrative Support: Provide general administrative and clerical support to ensure the smooth functioning of the office. Reception Duties: Greet visitors warmly, answer and direct incoming phone calls professionally, and manage general inquiries. Correspondence Management: Handle incoming and outgoing mail, couriers, and emails, ensuring timely distribution and response. Office Supplies & Inventory: Monitor and manage office supply inventory, place orders, and ensure all necessary items are available. Filing & Documentation: Organize and maintain physical and digital filing systems, ensuring documents are easily accessible and secure. Scheduling & Coordination: Assist with scheduling appointments, meetings, and coordinating logistics for various office activities. Data Entry: Perform accurate data entry and assist with preparing reports, presentations, and other documents as required. Office Maintenance: Ensure the office common areas are tidy and presentable. Liaise with vendors for office equipment maintenance and repairs. Support & Collaboration: Provide support to other team members and departments as needed, fostering a collaborative work environment. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

As an administrative assistant, you will be responsible for providing support to company executives in various administrative tasks. This includes managing their schedules, making travel arrangements, and handling correspondence. You will also be tasked with preparing reports, presentations, and other documents as needed. Additionally, you will coordinate meetings and appointments to ensure smooth operations. Maintaining office supplies and inventory will also be part of your responsibilities. This is a full-time position with a day shift schedule from Monday to Friday. The preferred education requirement for this role is a Bachelor's degree. The work location for this position is in person. If you require any further information or clarification, please feel free to reach out.,

DA Solutions N Services is a company that believes in maintaining a competitive spirit by continuously improving with each passing day, is seeking a detail-oriented and organized Back Office Executive to join our team. As a Back Office Executive, you will be responsible for providing administrative support and ensuring the smooth operation of day-to-day back-office activities. This is an excellent opportunity for individuals looking to kick-start their career in a dynamic and fast-paced work environment. Responsibilities: Perform data entry tasks accurately and efficiently, ensuring data integrity. Maintain and update various databases and records. Prepare and manage documentation, reports, and correspondence. Handle incoming and outgoing communications, including emails and phone calls. Assist in coordinating and scheduling appointments and meetings. Organize and maintain physical and electronic files. Support the HR department in maintaining employee records. Collaborate with other departments to ensure effective communication and coordination. Assist with basic accounting tasks, such as invoice processing and record keeping. Adhere to company policies and procedures. Qualifications: BCom. + MBA 3-5 year of experience in a similar back-office role (freshers with relevant internships are welcome to apply). Strong computer skills, including MS Office (Word, Excel, and Outlook). Excellent data entry skills with attention to detail and accuracy. Good organizational and time management abilities.

\Executive Support: o Manage and optimize the Directors complex calendar, including scheduling meetings, travel arrangements, and key events. o Prepare briefing materials, agendas, and presentations for meetings. o Handle confidential information with utmost discretion. o Coordinate and prioritize incoming communications (emails, calls, documents) for the Director. Project & Office Management: o Oversee key projects and initiatives on behalf of the Director. o Manage workflows and deadlines to ensure timely completion of tasks. o Lead and mentor junior administrative staff and executive assistants. Stakeholder Engagement: o Serve as a liaison between the Director and internal/external stakeholders. o Draft and review correspondence, reports, and presentations. o Coordinate with other departments to facilitate smooth operations. Event & Travel Coordination: o Arrange complex travel itineraries, including visas, accommodations, and logistics. Strategic Support: o Assist in preparing strategic documents, reports. o Conduct research and compile data to support decision-making. o Anticipate the Directors needs and proactively manage tasks and issues. o Play as a role of CRM to maintain the good relationship with the existing clients. Skills: o Exceptional organizational and time-management skills. o Strong written and verbal communication abilities. o Good listening skills. o High level of discretion and confidentiality. o Proficiency in MS Office Suite, Google Workspace, and proficiency in any software . o Strong problem-solving skills and adaptability in a fast-paced environment. Strategic thinking and problem-solving Proactive and resourceful High emotional intelligence and interpersonal skills Leadership and team management.