40 Corporate Administration Jobs

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

• To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A • To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. • To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. • To build, develop and maintain partnerships with Operation teams in Luxembourg • To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities: • Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. • Acts as a point of contact for daily operations on complex clients • Assist with the audit process, Attend board and shareholders meetings • Finalise board minutes, prepare complex board packs • Review board minutes of more junior team members • Prepare and review RCS, RBO, UBO and other related documents • Review of bank account opening forms • Coordinate with the Lux FCS and Payment team on payments processing • Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments • Conduct/review Compliance File Review (CFRs) of Client files • Assists on client onboarding processes. • Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team • Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager • To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. • Acquire knowledge to become specialists of their designated clients' requirements and deliverables. • Seeks knowledge and expertise for their own professional development. • Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management: • Ensures timesheets are completed daily and accurately filed for all hours worked. Systems: • Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. • Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. • Monitor and ensure that Antrance is properly updated in line with internal guidelines • Understands and uses best practice on workflow platform/s. Risks: • Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. • Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. • Courage - Stepping up to address difficult issues, saying what needs to be said. • Drives Results - Consistently achieving results, even under tough circumstances. • Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. • Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Job Summary Assists the Manager in the management and oversight of a service delivery team handling the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), by providing guidance and leadership to the Indian CoSec Team Assist the Manager of the team in leading, organizing, coordinating, developing, monitoring the performance, delegates tasks and responsibilities to their direct reports and their team members (skip level), as needed. To facilitate and assist various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. Assists the Manager – Fund Corporate in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Concentrates in engaging and developing teams and individuals. Provides consistent feedback on quality, accuracy and timeliness of outputs made by the Indian Cosec teams Assist the Manager in monitoring overall teams' results and performance based on the KPIs as agreed with the Lux Fund CS & Cosec team (ex. Quality, Timeliness, Issue Log, Increased Productivity, among others). Initiates and facilitates meetings to address overall teams' performance and develop/coach non-performing individuals. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Monitors the timely, accurate and quality deliverables of the Indian Cosec teams, and intervene, as necessary. Provides guidance and coaching to the team in both technical and more on the non-technical aspects of their role. Initiates the development of the technical competencies of their teams by providing feedback on their deliverables and endorsing them to the appropriate learning & development activities Monitors and provides support to cluster counterparts escalations and involves the relevant stakeholders. Monitors the agreed timelines of deliverables with the cluster counterparts and provides support for escalations to ensure that their teams carry out the work, as agreed. To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships through crucial conversations. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Monitors that all client cluster requirements are thoroughly being reviewed and follows standards. Minimize risk to IQEQ by ensuring all procedures, rules, laws, regulations and checklists are followed. Tasks & Duties Cluster Client Delivery Acquires functional knowledge and understanding of the clients’ agreements, Scope of Work (SOW), SLA’s and other necessary information needed to review and/or prepare deliverables. Monitors if the Indian Cosec team has the needed information, data and supporting documents are received for the review/preparation of the needed deliverables. Addresses and escalates issues, as required. Monitors the consistency and quality of the deliverables within the agreed timeframes of the teams. Provides support (for timelines) and address issues (for quality), as needed. Monitors and communicates the review comments of the team and then follows up to address pending comments for preparers, as needed. Research and validates the interpretation of the requirements of the client. Assist in preparing reports on compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Assist in enforcing process standards across the teams. Ensure the client database and all other reports are up to date and accurate Assist in tracking and reporting KPIs as agreed with the Lux Fund CS & Cosec team. Staff managerial responsibilities Recruit, train, appraise, coach and discipline staff Give feedback to staff Ensure staff adheres to policies and procedures Develop goals and personal growth plans for staff Plan work assignments and workload Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Reviews and approves timesheets of their team and ensures they are completed daily and accurately filed for all hours worked in a timely manner. Reviews and pre-approves filed overtime of their team. Analyses and proactively manages team capacity deliverables by allocating needed resources/support. Systems Setups, monitors and updates, and monitors/ensure completeness and accuracy of all deliverables via Navigator Flow in a timely manner, as needed. Monitor and ensure filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Understands and uses best practice on workflow platform/s. Understands and becomes knowledgeable on how to generate reports using reporting platform/s. Risks Monitors relevant procedures and checklists are adhered to and completed to mitigate errors. Monitors reported breaches, complaints or errors to appropriate authorities are acted upon in a timely manner. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Develops Talent - Developing people to meet both their career goals and the organisation's goals. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Persuades - Using compelling arguments to gain the support and commitment of others. Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals. Business Insight - Applying knowledge of business and the marketplace to advance the organisation's goals. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward. Directs Work - Providing direction, delegating, and removing obstacles to get work done.

• Management and oversight of a service delivery team handling the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), by providing guidance and leadership to the Indian CoSec Team • As a supervisor, the Cosec Manager leads, organizes, coordinates, develops, monitors the performance, delegates tasks and responsibilities to their direct reports and their team members (skip level), as needed. • To facilitate and assist various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures, as needed (when Assistant Manager is unable to, depending on capacity). • Performs review of core processes, complex ad hoc works, and all other client requirements, as needed. • Concentrates in engaging and developing teams and individuals. • Provides consistent feedback on quality, accuracy and timeliness of outputs made by the Indian Cosec teams • Monitors overall teams' results and performance based on the KPIs as agreed with the Lux Fund CS & Cosec team (ex. Quality, Timeliness, Issue Log, Increased Productivity, among others). • Initiates and facilitates meetings to address overall teams' performance and develop/coach non- performing individuals. • Ensures balanced work allocation across the Cosec teams and reallocates resources accordingly. • Balances stakeholders by establishing good working relationship with the cluster counterparts and other support groups. Core Responsibilities: • Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. • Monitors the timely, accurate and quality deliverables of the Indian Cosec teams, and intervene, as necessary. • Provides guidance and coaching to the team in both technical and more on the non-technical aspects of their role. • Initiates the development of the technical competencies of their teams by providing feedback on their deliverables and endorsing them to the appropriate learning & development activities • Monitors and provides support to cluster counterparts escalations and involves the relevant stakeholders. • Monitors the agreed timelines of deliverables with the cluster counterparts and provides support for escalations to ensure that their teams carry out the work, as agreed. • To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships through crucial conversations. • Acquire knowledge to become specialists of their designated clients' requirements and deliverables. • Seeks knowledge and expertise for their own professional development. • Monitors that all client cluster requirements are thoroughly being reviewed and follows standards. • Minimize risk to IQEQ by ensuring all procedures, rules, laws, regulations and checklists are followed. Tasks & Duties Cluster Client Delivery • Acquires functional knowledge and understanding of the clients’ agreements, Scope of Work (SOW), SLA’s and other necessary information needed to review and/or prepare deliverables. • Monitors if the Indian Cosec team has the needed information, data and supporting documents are received for the review/preparation of the needed deliverables. Addresses and escalates issues, as required. • Monitors the consistency and quality of the deliverables within the agreed timeframes of the teams. • Provides support (for timelines) and address issues (for quality), as needed. • Provide support for the rest of the team and other teams by allotting additional capacity, as needed. At the same time, initiates the request for support needed from other teams. • Monitors and communicates the review comments of the team and then follows up to address pending comments for preparers, as needed. • Monitors and oversees the interpretation of the requirements of the client and in some instances, does the research and validates in the absence of an Assistant Manager. • Reviews and acts as the team approver of submitted reports and compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Responsible in discussing the details and actions done with the HODs. • Monitors and works with the Assistant Manager to enforce process standards across the teams. • Ensure the client database and all other reports are up to date and accurate • Acts as first level of escalation of issues/concerns from the funds assigned to their clusters. • Tracks and report KPIs as agreed with the Lux Fund CS & Cosec team. Staff managerial responsibilities: • Recruit, train, appraise, coach and discipline staff • Give feedback to staff • Ensure staff adheres to policies and procedures • Develop goals and personal growth plans for staff • Plan work assignments and workload Workflow Management • Ensures timesheets are completed daily and accurately filed for all hours worked. • Reviews and approves timesheets of their team and ensures they are completed daily and accurately filed for all hours worked in a timely manner. • Reviews and pre-approves filed overtime of their team. • Analyses and proactively manages team capacity deliverables by allocating needed resources/support. Systems • Setups, monitors and updates, and monitors/ensure completeness and accuracy of all deliverables via Navigator Flow in a timely manner, as needed. • Monitor and ensure filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. • Understands and uses best practice on workflow platform/s. • Understands and becomes knowledgeable on how to generate reports using reporting platform/s. Risks: • Monitors relevant procedures and checklists are adhered to and completed to mitigate errors. • Monitors reported breaches, complaints or errors to appropriate authorities are acted upon in a timely manner. • Acquires knowledge of risk factors and potential breach. • Reviews and acts as the team approver of submitted reports and compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Responsible in discussing the details and actions done with the HODs. Key behaviours we expect to see: In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Resourcefulness - Securing and deploying resources effectively and efficiently. • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. • Courage - Stepping up to address difficult issues, saying what needs to be said. • Develops Talent - Developing people to meet both their career goals and the organisation's goals. • Builds Networks - Effectively building formal and informal relationship networks inside and outside the organisation. • Drives Results - Consistently achieving results, even under tough circumstances. • Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. • Persuades - Using compelling arguments to gain the support and commitment of others. • Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals. • Business Insight - Applying knowledge of business and the marketplace to advance the organisation's goals. • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. • Decision Quality - Making good and timely decisions that keep the organisation moving forward. • Directs Work - Providing direction, delegating, and removing obstacles to get work done.

Responsible for handling office errands, document delivery, courier drops, banking work and admin support tasks. Assists the Admin team with day-to-day operations across departments and external locations. 2 wheeler required (fuel charges reimburse)

Manage office supplies, maintenance, and day-to-day operations Keep client and vendor records organized and up to date Act as the point of contact between kitchen operations and admin functions Required Candidate profile Maintain and update leave records, and shift schedules Coordinate with the accounts team for salary and vendor documentation Support HR in onboarding, paperwork, and internal communications

Total administration, security & infrastructure operations for a large manufacturing company Corporate office - welfare, Planning, Transport, Canteen, Estate Mgt, Security, Housekeeping, Vendor Mgt, safety, govt. liasoning & costing. Required Candidate profile Exp in Admin, facilities, security, transport, housekeeping, Welfare, Contracts, Govt liaison & safety. Should have working exp in Corporate office of a manufacturing company. Core Admin exp only.

Perform Daily Books keeping, administration job including asset management, petty cash management and Hiring and onboarding documentations Perks and benefits Salary Rs 20000-30000/- pm + Accomodation

Job Summary: We are seeking an experienced and proactive Senior Administration Manager to lead and manage administrative operations across our real estate projects. The ideal candidate will bring 8+ years of experience in real estate administration, facility management, compliance, vendor coordination, and team supervision. This role requires strong organizational skills, attention to detail, and the ability to streamline processes across multiple sites. Key Responsibilities: Administrative Oversight: Manage all administrative functions across project sites and corporate office, ensuring smooth daily operations. Facility & Asset Management: Supervise maintenance of office premises, project sites, and fixed assets. Ensure availability and upkeep of office infrastructure. Vendor Management: Identify, negotiate, and manage service providers for housekeeping, security, transport, IT support, and supplies. Compliance & Documentation: Ensure timely renewal of licenses, permits, and statutory compliances related to building, labour, and municipal norms. Procurement Coordination: Oversee purchase and inventory of office and site materials; coordinate with procurement teams for timely delivery. Budgeting & Cost Control: Prepare admin budgets, monitor expenses, and optimize costs without compromising operational efficiency. Team Supervision: Lead and train administrative support staff; monitor performance and ensure adherence to company policies. Liaison & Coordination: Act as liaison with government agencies, utility providers, and local authorities for administrative needs. Support to Leadership: Provide executive-level support to senior management for operational, travel, and logistical arrangements. Requirements: Bachelors degree in Business Administration or related field (MBA preferred). Minimum 8 years of relevant experience in real estate or infrastructure companies. Strong knowledge of facility management, admin SOPs, and compliance protocols. Excellent in communication, leadership, and problem-solving skills. Proficient in MS Office, ERP tools, and documentation processes.

Job Summary: The Administrative Lead is responsible for overseeing all administrative functions within the organization to ensure smooth and efficient operations. This includes managing office operations, facility management, procurement, staff supervision, and administrative compliance with organizational policies and legal requirements. The ideal candidate is a strategic leader with excellent organizational and interpersonal skills. Key Responsibilities: Office Management: Ensure day-to-day administrative operations run smoothly across departments and locations. Facilities Management: Oversee building maintenance, office infrastructure, safety, and security procedures. Procurement and Inventory: Manage procurement of office supplies, equipment, and services; maintain inventory controls. Budgeting & Cost Control: Develop and manage the administrative budget; implement cost-effective solutions. Policy & Compliance: Develop and enforce company policies and procedures; ensure compliance with statutory requirements and internal policies. Vendor & Contract Management: Negotiate with vendors and service providers; manage contracts and service level agreements. Team Supervision: Lead and supervise administrative and support staff; ensure performance and professional development. Support to Senior Management: Provide administrative support to senior leadership, including scheduling, communication, and logistics . Key Competencies: Leadership and team management Strategic planning and execution Vendor and contract negotiation Confidentiality and discretion Adaptability and time management

Work Timings - 12 PM to 9 PM IST About the team: Welcome to the world of Corporate Secretarial Management! As a professional in this role, you will be at the heart of ensuring the smooth functioning and legal compliance of a portfolio of companies. Your responsibilities will encompass a wide range of essential tasks that are vital to the success and integrity of these entities. One of your primary duties will be handling all corporate secretarial and administrative matters for the companies under your care, starting from their incorporation to the eventual liquidation of legal entities when required including client correspondence. You'll be the go-to person for attending board meetings and diligently preparing comprehensive board packs and minutes of the meetings. Detailed Job Description: Handling all corporate secretarial matters for a portfolio of companies including incorporation & liquidation of legal entities. Looking for 2 - 5 Years of experience Organizing board meetings and preparing board packs and minutes of the meetings. Preparing necessary documents for AGM, EGM, board resolutions, liquidations, striking off, etc. Assisting with statutory and compliance obligations including filing requirements with the regulatory authorities. Maintaining statutory registers and books by keeping them up to date. Perform ad hoc client administration and corporate secretarial duties including drafting of documents. Processing and organizing client correspondences. Collaborate and work closely with the counterparts and or directors in the location. Ensure all the trackers are updated on-time without any deviation. Ensure process is audit complaint by adhering to process guidelines and procedure document. Maintaining and managing 100% accuracy in all the deliverables. Should deploy first-time right approach and ensure proper checks to avoid rework. Meeting all the prescribed deadlines for daily, weekly monthly and yearly activities assigned. Master the task and perform a quality check. Support Leads in preparing and maintaining MIS. What technical skills, experience, and qualifications do you need? Qualified CS / Semi Qualified (Company Secretary). Relevant corporate secretarial or corporate administration experience. Understanding of corporate structures and regulations. Strong organizational, communication and drafting skills. Demonstrated analytical and problem-solving skills with attention to details. Critical thinking and customer service skills. Good team player, independent, meticulous, proactive, high attention to detail, self-motivated and able to adapt in new challenges and with excellent communication skills. Proficient in MS Office applications, in particular Excel, Word and Outlook. Organizational and time management skills.

Corporate Services & Compliance Officer Experience: 5-7 Years Exp Salary: Upto 24 LPA Shift: 1:30 PM to 9:30 PM IST Preferred Notice Period : Within 15 Days Opportunity Type: Office (Bengaluru) Placement Type: Full-time (*Note: This is a requirement for one of Uplers' Clients) Must have skills: Company Secretary Certification, Executive Level Administrative Experience, Insurance Management, Prior Experience Handling Corporate Governance Adiuvo (One of Uplers' Clients) is looking for: About Adiuvo: A specialised call handling service for the Property Management Industry, primarily Out of Hours managing over 850,000 maintenance emergencies over 350+ client portfolios. Adiuvo also provide a comprehensive reactive and planned fully managed maintenance service over all trades and UK postcodes via our Renovo service. Adiuvo call handling service - for Property Professionals by Property Professionals Specialties Residential Property Management, Call Handling, Out of Hours, Commercial Property, Leasehold Management, Lettings Management, Maintenance Emergencies, and Maintenance Management The client won Professional Services Provider of the Year for the second year in a row and the legend that is Rhoda O'Sullivan won Business Development Manager of the Year. Responsibilities: Job Description- Corporate Services & Compliance Officer . Job Title: Corporate Services & Compliance Officer Reports to Directors & Group Advisor . Job Purpose: To provide strategic, administrative and corporate governance support to the Directors of group entities and the groups strategic advisor and subsequently a CEO of the UK business (collectively referred to as the Executives). This critical role acts as the linchpin for ensuring regulatory compliance, financial governance, maintaining corporate reporting discipline and supporting key strategic initiatives, while efficiently handling complex administrative and financial reporting and stakeholder management tasks across global markets. Key Responsibilities: Company Secretarial Requirements: Ensure compliance with applicable regulations (e.g., ASIC, FCA and international equivalents) and corporate governance standards. Maintain statutory records, register of client contracts, manage company filings and assist in the preparation of annual reports and quarterly financial summaries. Coordinate with external legal and compliance advisors, as necessary. Importance: Ensures legal compliance and minimizes risk exposure; critical for maintaining the companys credibility with regulators and investors. Insurance Management: Manage the companys insurance portfolio, ensuring adequate coverage is maintained across operations and geographies. Liaise with insurance brokers and providers for renewals, claims and audits. Importance: Protects the business from operational risks and ensures financial prudence in managing liabilities across jurisdictions. Importance: Safeguards the companys legal and financial interests, ensures the protection of valuable intellectual property assets, and supports smooth intra-group operations, especially important during international expansion. Corporate Contracts and Inter-Entity Arrangements: Maintain oversight of corporate contracts, inter-company agreements and renewals. Ensure intellectual property assets (e.g., trademarks, domain names, copyrights, patents) are registered, protected, renewed, and properly assigned within corporate structures. Work closely with legal advisors to ensure documentation accuracy and compliance. Importance: Safeguards the companys legal and commercial interests and ensures smooth intra-group operations, which is vital during growth and cross-border expansion. Strategic Planning Support: Assist in updating, tracking and reporting on the strategic plan in collaboration with the executives. Ensure alignment of strategic initiatives with operational execution. Importance: Bridges tactical execution with strategic vision, ensuring measurable progress toward corporate goals. Confidentiality and Compliance: Uphold the highest standards of confidentiality and ethical conduct. Ensure compliance with all relevant governance, data privacy and regulatory requirements. Importance: Protects the integrity of sensitive information and fosters a culture of compliance and trust. Essential Skills and Qualifications: Company Secretary Certification/Background Financial Literacy/ Exposure to XERO and developed Excel skills Executive-Level Administrative Experience Stakeholder Management and Communication Skill Attention to Detail and Organizational Skills Analytical Thinking Discretion and Integrity Proficiency in Digital Tools (e.g., Microsoft 365, Diligent, DocuSign, virtual meeting platforms) Knowledge of International Business and Insurance (Preferred) Adaptability and Growth Mindset Experience Working with Entrepreneurs (Desirable) Tech Savvy Education: Bachelors degree in business administration, Law, Finance, or a related field (required). Formal qualification or certification in Company Secretarial Practice (e.g., ICSA/ICSI/CGI UK or equivalent) (preferred). Additional certifications in governance, compliance, or corporate administration (advantageous). Professional Experience: Minimum 5+ years supporting C-Suite executives in administrative and/or company secretarial functions. Prior experience handling corporate governance and compliance matters in regulated environments (preferably with ASIC, FCA, SEBI or equivalent bodies). Demonstrated experience managing board-level documentation, meeting planning and corporate filings. Exposure to insurance management and understanding of corporate insurance needs. Proven history of stakeholder communication, including board members, legal advisors, insurers, auditors etc. Experience working in high-growth environments or with entrepreneurial leaders (preferred but not mandatory). Familiarity with international business operations (bonus for Canada, Australia, or UK exposure). Personal Characteristics: Trustworthy and principled Ambitious yet content to work behind the scenes. Calm under pressure Highly dependable and committed to long-term success. A collaborative spirit with high emotional intelligence How to apply for this opportunity: Easy 3 Step Process: 1. Click On Apply and register or log in to our portal 2.Upload updated Resume & complete the Screening Form 3. Increase your chances of getting shortlisted & meet the client for the Interview! About Uplers: Our goal is to make hiring and getting hired reliable, simple, and fast. Our role will be to help all our talents find and apply for relevant product and engineering job opportunities and progress in their career. (Note: There are many more opportunities apart from this on the portal.) So, if you are ready for a new challenge, a great work environment, and an opportunity to take your career to the next level, don't hesitate to apply today. We are waiting for you!

Role & responsibilities Greeting clients and visitors with a positive and helpful attitude. Answering, screening, and forwarding phone calls in a professional manner Maintaining visitor logs and security protocols Assisting with administrative tasks, including copying, taking notes, and making travel plans. Scheduling appointments Maintaining a clean and safe reception area. Directing visitors by maintaining employee and department directories Preferred candidate profile Minimum Graduation: Candidates must hold a bachelor's degree. Communication Skills: Excellent command of English, both spoken and written, is crucial. Appearance: Candidates should present a professional and well-groomed appearance. Technical Proficiency: A good understanding of MS Office applications (Word, Excel, Outlook) is required. Experience: A minimum of 1 to 3 years of experience in a similar role.

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary;. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage.

Company Secretary (Corporate Administrator) DEPARTMENT: Corporate Solutions As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary;. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage. What you will get in return: A genuinely unique opportunity to be part of an expanding large global business Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly

Handles office coordination, vendor management, travel bookings, inventory, facility upkeep, and documentation. Supports HR/admin tasks to ensure smooth daily operations. Strong organizational skills required. Required Candidate profile Strong organizational skills required.

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in MAU To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the MAU FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the MAu FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach.

Dear Candidate, We are Hiring for " Office Admin"- MNC Role: Office Admin Location: Hyderabad (Ready to relocate) Exp: 2-5 Years Job: Permanent Skills req: Office Administration (Corporate Exp*) Facility Management Travel Bookings Interested, please share your updated CV to arthie.m@orcapod.work

We're Hiring: Sr Admin Executive Location: Lower Parel About The Bombay Skin Clinic The Bombay Skin Clinic is an award winning advanced medical facility founded by celebrity dermatologist Dr. Batul Patel.Located in the heart of South Mumbai, Bandra and Andheri, we provide a wide range of body sculpting, facial aesthetic & dermatology solutions. Our clinics are equipped with international US FDA approved machines and internationally recognized products that are operated by trained technicians. Explore Our Work: https://www.thebombayskinclinic.com/ https://www.instagram.com/thebombayskinclinic/ Key Responsibilities: 1. Client Coordination: Act as the primary point of contact for clients, ensuring seamless communication and timely follow-ups. Address client queries and coordinate appointments as needed. 2. Attendance Management: Maintain accurate records of employee attendance and ensure timely updates in the attendance system. 3. Database Management: Create and manage databases using MS Excel for operational and administrative purposes. 4. Stock Management: Maintain and monitor inventory levels, ensuring timely reordering of supplies to avoid shortages. 5. Office Management: Manage office stationery and supplies, tracking usage and maintaining MIS reports. Order necessary office supplies and ensure their availability for smooth operations. 6. Vendor & Partner Coordination: Coordinate with vendors for office supplies, uniforms, and other essentials. Monitor and manage courier services, maintaining detailed records of inward and outward shipments. Execute payments and maintain good relationships with service providers and vendors. Ready to Apply? Send your CV + with below details to: tbschrm@gmail.com Current CTC: ___ Expected CTC: ___ Total Experience: ___ years Notice Period: ___ Current Location: ___ Reason for Job Change: ___ Or WhatsApp/Call : 9152250021

We're Hiring: Facility Executive Experience Required: 4 to 10 Years Salary: 4 - 5 LPA Working Days: 5 Days a Week Shift: Day Shift Location: Corporate Office Job Responsibilities: Oversee and ensure the overall upkeep and cleanliness of the office premises. Plan and manage housekeeping and security operations, including budgeting for manpower and materials. Maintain inventory levels for office supplies and housekeeping materials. Ensure the maintenance and cleanliness of key areas including reception, cafeteria, restrooms, vending zones, building entrances, and parking areas. Conduct routine inspections to ensure a safe, clean, and orderly working environment. Report violations of safety protocols, company policies, or facility regulations. Monitor and ensure the proper functioning of admin systems including CCTV, biometric devices, and access control systems. Lead emergency evacuation procedures and ensure employee safety during incidents. Manage vendor contracts related to housekeeping, pantry, security, cab services, and other facility operations. Oversee maintenance of critical infrastructure such as HVAC, electrical systems, and plumbing. Manage procurement and vendor coordination for facility-related services and supplies. Supervise security staff and ensure adherence to safety and operational protocols. Maintain fire safety equipment and facilitate emergency preparedness drills. Ensure AV equipment, projectors, and conference room setups are functioning properly. Support in organizing corporate events, town halls, and training sessions. Handle logistical arrangements including seating, catering, and technical setup for internal events. Address facility-related concerns from employees and ensure timely resolution. Ensure all vendors adhere to agreed service-level agreements (SLAs). Contact: For more details, contact Asha Kushwah at 7703903078 (Call/WhatsApp)

Vatika group is hiring for its Corporate Office for Gurgaon Location. Job Role :- Front Office Executive Location :- Sector-83, Gurgaon Experience Required :- 2-5 Years Job Description for Front office executive:- Management of the front desk. In charge of all front desk operations. Maintaining and upkeep of the reception. Coordination of ID and other visitors cards. Responsible for payments of bills. In charge of utilities and maintenance of furniture. In charge of faxing documents to various locations on a timely manner. Receiving the customers, clients, visitors in a polite and pleasant way with a good smile & Greetings and assist them. Answering the phone calls made, and redirecting them to the concerned people effectively & politely. Receiving postal, courier packages addressed to the employees of the organization and sending them to the addressed person correctly. Coordinating the communication between employees of different departments. Mailing letters and other documents, messages to the necessary people. Recording complaints, problems, queries and providing suitable answers and assistance for the same. Arranging travel and accommodation arrangements for the employees and clients. Maintaining the records of entry and exit details. Managing the clients who visit and arranging the comforts for them. Coordinating the appointments and consultation time of the clients with the management and other employees of the organization. Providing excellent customer service with good satisfaction. Maintain registers for Courier records, Movement register for Employees, Attendance Register.

Job Requirements Lead Admin & Facilities Major Responsibilities Operations and Maintenance Ensures that all facilities are operated and maintained in a cost-effective and safe condition in accordance with the approved budget and the customer's / organisation requirements to fulfil Operations and Maintenance of Facility related contractual obligations. Manages, directs and schedules day-to-day and long-range activities for assigned facilities and ensures that the Operations & Maintenance staffs are properly following processes and procedures. Maintains a proactive relationship with CFTs, Business Leaders, Customers and understand business needs of local customer. Reviews and approves expenditures for tools, equipment, supplies, materials and additional contract requirements. May assist with preparation of Admin budget. Communicates operating philosophy, objectives and expectations to O&M staff in a continuing effort to build the team. Development and monitoring of Processes, Systems & Use of approved technology which increase the efficiency and bring out best for all relevant stake holders (Company, Shareholders, Employees and other partners). Manage overall office expenses budget OPEX & CAPEX budget Identifying, Developing QMS Processes, guidelines, operational guidelines, metrics, KPI’s and other key functions for the department and evaluate and contribute towards Organisational growth. Manage the performance and relationship processes with vendors including selecting and contracting of office services and facility services vendors, monitoring and ensuring compliance to contracts and optimizing the purchase to pay and vendor non-performance management. Budget planning and cost allocation for the services used as well as managing the fixed assets and also time to time analyse the cost trends and optimize for organizational benefits. Ensure facilities remain both internally and externally in safe and healthy operating condition and ensure the availability of associated services such as physical security, access control, equipment maintenance, technical support, ventilation and lighting, vending, cafeteria and other services, adhere to all the protocols. Provide guidance and partner with relevant stakeholders to ensure compliance with country regulations, customer MSA’s related to business needs and meeting the requirements and implementing across. - Customer Compliance, Internal Compliance. External body certifications. Participating in the selection of service providers and handle relationships with vendors to ensure the quality of services provided. Lead and coordinate the employee transport program and ensure applicability of local policy aligns with the global corporate policy and government regulations and ensure all program and policy specifications such as car selection, maintenance, repairs and driver safety are within compliance and as per the” New Normal” Partnering collaboratively with regional managers, other enabling departments and compliance leads in the consolidation and implementation of business continuity, preventative maintenance and emergency plans and ensure the functionality of critical facility systems and equipment’s. Analyse, develop and implement plans and deliver results in a fast-changing business or regulatory environment, while leading and developing a team of experienced professionals and supervisors, coaching and making decisions related to talent management hiring, performance and disciplinary actions. Suggest & implement approved Cost optimization initiatives Maintains cooperation and positive relations with employees in the centre, contractors, public officials and the general public. Oversee the operation and maintenance of the entire Electromechanical Systems which could include HT/LT Power distribution, Air-conditioning (HVAC), DG sets, UPS, CCTV, Access control, Fire detection & Fire Hydrant systems, Ventilation System, STP/ETP, and Building Management System etc. Active Involvement in the Facility build, Real Estate needs of the organisation and ensure follow defined Toll gated process the Real estate requirements. Services Excellence by adhering to the SLA’s Facilitate the services under Slogan “Safety First, No Safety, No work” Serve all stake holders with approach of “Responsiveness, Cooperation, Collaboration” Procurement and contract management: Establish process performance metrics; tracking, analyzing, and reporting performance in terms of quality, safety, cost, and customer satisfactions. May take corrective action to bring about required change and ensure contract requirements have been executed at a level above the specified standards. Complies with all company policies and procedures and adheres to company standards. Performs Project Management activities including contract management, resource identification and scheduling; coordination, execution, report processing, and customer satisfaction verification. Manage service contracts, including inspections and quality management of service delivery Manages subcontractor specifications, problems/issues, performance and administration. Management of contract resource to achieve Service Level Agreements to Key Performance Indicators at optimum cost Others Participates in and/or manages Project Site Audits Implements Critical Facility Management Program including Discovery Audit (Operational Gaps and Identified Risk and impact), Processes, Standards, Best Practices, Procedures, Training and Certification Process and specific CF applications, Technology Deployment and Implementation, and Continuous Improvement within supported applications. Manage all Health and Safety issues and actively participate in Health and Safety reviews Provides the technical and management direction for all Facility Management services and utilizes all Third party resources and internally available resources (i.e. Procurement, etc.) to reduce costs and increases satisfaction. Performs other duties as required. Work Experience Key requirements: Bachelor’s / Post Graduate/ degree is required, 14+ years of relevant working experience in workplace programs, facility, site management, preferably working in dynamic, multicultural, and international working environment Understanding of workplace strategy with strong real estate knowledge, facility management, operations management, stakeholder management Strong leadership, organizational, analytical, and communication skills Proactive with the knowledge of utility systems to ensure the office environment with high standard Ability to take ownership, work independently & strategically, highly adaptive & flexible mindset with ‘can-do attitude’ Hospitality minded Knowledge of real estate strategy and operations (expansion, renovation, renewals) Strong project management and stakeholder management skills Leadership and collaboration Budgeting skills Procurement Facility & maintenance Ability to manage multiple key stakeholder at once. Fluent spoken and written English is a must. Managing team and getting things done with effective time management.

KEUS AUTOMATION PRIVATE LIMITED is looking for Project Incharge to join our dynamic team and embark on a rewarding career journey Lead project planning and execution activities Manage resources, schedules, and deliverables Ensure compliance with scope and budget Communicate progress with stakeholders