Bid Coordinator

As a Bid Coordinator, you play a crucial role in the bidding process for projects, contracts, and tenders. Your responsibilities include daily monitoring of tender portals, evaluating opportunities based on predefined criteria, and coordinating with vendors to gather necessary proposals and documents. You are also responsible for preparing and assembling bid proposals, demonstrating proficiency in MS Word, and possessing a strong command of ELV (Extra Low Voltage) systems. Additionally, you are tasked with preparing solution documents, system architectures, and technical comparisons to support the bidding process effectively. You will log into various tender portals daily to identify new bidding opportunities and maintain a comprehensive database of active tenders and their key details. You will assess tender opportunities against established Go-No-Go criteria to determine their viability and collaborate with relevant stakeholders to make bid/no-bid decisions. Communication with potential vendors to request and collect necessary proposals and documents is a key part of your role, ensuring all vendor submissions are complete and meet the bid requirements. Utilizing MS Word, you will draft, format, and organize bid proposals with attention to detail and coordinate with technical teams to incorporate technical specifications and requirements. Demonstrating expertise in Extra Low Voltage (ELV) systems like Fire Alarm, PA, CCTV, BMS, Access Control etc., you will apply ELV knowledge to develop comprehensive bid proposals. Prepare solution documents, system architectures, and technical comparisons to support the bid process, ensuring technical documents are accurate, well-organized, and tailored to each bid. Collaboration with cross-functional teams, including sales, engineering, and management, is essential to gather information and insights for bids. You will facilitate internal meetings and discussions to align bid strategies. Ensure all bid submissions comply with legal and regulatory requirements and implement quality control measures to produce high-quality bid documents. Qualifications required for this role include a Bachelor's degree in a relevant field (e.g., engineering, business, or related), proven experience in bid coordination, proposal preparation, and tender management, strong proficiency in MS Word and other office software, in-depth knowledge of Extra Low Voltage (ELV) systems, excellent written and verbal communication skills, strong attention to detail and organizational abilities, ability to work collaboratively in a team-oriented environment, and familiarity with bid management software/tools is a plus.,