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Merck Sharp & Dohme (MSD)
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Assoc. I, Administrative Services

Assoc. I, Administrative Services

Merck Sharp & Dohme (MSD)

2 - 5 years

4 - 7 Lacs

Mumbai

Posted:1 day ago| Platform:

Apply

Skills Required

Payment processing Project management Analytical Workflow Clinical research Office management Technical support Monitoring Data entry Auditing

Work Mode

Work from Office

Job Type

Full Time

Job Description

Associate I , Administrative Services

Overview:

The Associate, Administrative services will be responsible to ensure smooth day-to-day operations by managing various administrative tasks, supporting BU staff, and facilitating communication and coordination within the unit and CFT.

K ey responsibilities:

Vendor creation processes for all types of PO & NON-PO VENDORS to ensure timely and compliant vendor on-boarding
Handling Pre & post event Documentation & logistic for Oncology events including 3rd Party, ISP, INTERNATIONAL events, Media, MCM and C2C while also supporting for HCP meetings
Ensure all requirements for speaker status, Go Verify, due diligence, and DCR compliance are met prior to events, supporting seamless execution and regulatory adherence
Supporting our events including RISE and cycle/business meeting events, ensuring smooth coordination & execution
BU compliance SPOC for supporting & reviewing event creation, submission & closure processes utilizing Veeva (Salesforce) to ensure accuracy & compliance.
BU SPOC for timely submission of the monthly CCC slides post coordination and internal team approval
Ensuring proper audit documentation prior to payment processing to ensure adherence to compliance standards
Process payments through PRH in Veeva & PPR in comet
Raise Purchase Orders (POs) & submission of invoices to facilitate smooth financial operations
Allocations of budget on an event-wise basis in Veeva
Manage finance-related tasks such as monthly provision tracking to maintain budget accuracy, track monthly Promotional Expenses for the BU
Track and maintain databases from a MCAAS Audit perspective to support accurate reporting and monitoring
Leading Self-audit with Marketing team prior to audit
Raising Request to global procurement for legal documentation with new & existing vendor (Agreements)
Provide secretarial support including calendar management, travel bookings, and expense tracking for the Oncology Business Unit Head
Maintain various trackers and databases to support team operations and facilitate efficient workflow
Creating and maintaining Discount Approval Forms (DAF) for various private and government accounts
Processing and collecting data and documents for Tender Submissions by coordinating with Legal, Finance and other functions.

Job Requirements:

Prior experience in administrative support or office management
Strong organizational and multitasking skills with attention to detail.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Problem-solving attitude and ability to prioritize tasks effectively.

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Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Required Skills:

Administrative Organization, Analytical Problem Solving, Clinical Research, Communication, Data Analytics, Database Management, Data Entry, Data Visualization, Document Management, Email Administration, Email Management, Health Economics, Mail Correspondence, Management Process, Office Applications, Process Improvements, Project Management, Reporting and Analysis, Task Coordination, Technical Support, Technical Training, Workload Prioritization

Preferred Skills:

Job Posting End Date:

08/7/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

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Assoc. I, Administrative Services