Assistant Manager – Pricing and Procurement

Key Responsibilities

• Receiving enquires from shipper/Overseas agents/Sales /Inter branch and acknowledge.
• Capture all enquires and update in the enquiry tracker/ Rate sheet.
• Ocean Rate negotiation with shipping line / Co-loaders / NVOCC for Export & Import.
• Follow-up of quote with shipper/agent/sales for feedback.
• Responsible for Freight negotiations with shipping lines. Ensure best price in the business.
• Finalizing RFQ's for ocean freight movements.
• Act as a single point of contact for Pricing and Nominations on a Regional basis.
• Ensuring & protecting space and equipment availability with the shipping lines.
• Filing the ocean freight rates with shipping lines for various destination.
• Work on Tender's / online bid / RFQ's. Analysing RFQ's received from customers and responds to them with pricing solutions in timely manner.
• The carriers are cutting allocations or limiting them with their typical tools such as blank sailings, rollovers, swapping of allocation, weight limitation, new cancellation policies, etc., which has to be monitored and should have preparedness to address such situation.

Key Performance Indicators (KPIs)

• Cost Savings: Measure the percentage of cost savings achieved through effective negotiations with suppliers and freight carriers.
• Carrier Performance: Track and report on carrier performance metrics such as on-time delivery, timely booking release and responsiveness for problem resolving.
• Contract Compliance: Assess adherence to contract terms and conditions with carriers, ensuring compliance and minimizing contractual risks such as dead freight etc.
• Lead Time Reduction: Measure the average lead time for procurement processes and work towards reducing it to enhance operational efficiency.
• Rate sourcing effectiveness: Evaluate the effectiveness of rate sourcing strategies and initiatives in terms of carrier diversification, risk mitigation, and overall performance improvement.
• Operational Efficiency: Track metrics like procurement cycle time and rate consolidation to improve overall efficiency and reduce costs.

Key Result Areas (KRAs):

Supplier Relationship Management: Develop and maintain strong relationships with key suppliers to ensure favourable terms, continuous improvement, and timely issue resolution.

Cost Management: Implement strategies to optimize costs associated with procurement activities including negotiation, supplier selection, and contract management.

Service Assurance: Ensure that procured services meet required standards and specifications for efficient freight forwarding operations.

Risk Management: Identify and mitigate procurement risks such as supply chain disruptions, price fluctuations, and supplier reliability issues.

Process Improvement: Continuously review and enhance procurement processes to streamline operations, reduce lead times, and improve overall efficiency.

Compliance and Ethics: Ensure adherence to regulatory requirements, ethical standards, and company policies in all procurement activities.

Team Leadership and Development: Provide leadership to the procurement team, foster a culture of continuous improvement, and develop talent to meet current and future business needs.