Administrative Support

Job Description

Role Summary :- The incumbent will be operating on ground for support on administration and Facilities, local transport management, pantry, employee services at VWTS Offices and Project/ Service Sites, in India, as applicable from time to time. The individual brings in execution efficiency and enhance quality of service level and employee experience. Essential Responsibilities / Expectations :- Administration- Handling and coordination of administration duties including Housekeeping, Electrical Maintenance, Canteen, Vendor/ Asset Management, Workspace monitoring, 24x7 Helpdesk and deployment of complete admin support system to ensure smooth conduct of business. Security Management - Responsible for executing and monitoring of security deployment plans, implementing preventive actions based on security risk assessment, develop and execute system for movement of employees in shifts, monitoring and tracking surveillance and other security related online integrated systems like Access Control, Visitor Entry System etc, Initiate transformations as a part of Continuous Improvement based on suggestions/ experiences/ Industry Best Practices Transport/ Fleet Management - Handle complete transport system deployed for movement of employees (esp., women employees), tracking and monitoring transport and driver related documents, ensure transport service provider adherence to all Statutory Compliances as per the Transport Safety Hand Book, ensure safety of employees during travel, implementation and tracking of SOS systems and emergency response plans during employee movement Emergency Response Management - Implementation and monitoring of Emergency Response Plan, ensure serviceability of Fire and Safety equipment at all time, carry out mock drill as per statutory norms. Close coordination with Customer Management Representatives for InSource Liaison - Vendor relationship management, working with other external service providers, as and when required by the Head Admin Cost optimization: Must bring cost effective approach in managing budgets and continuous focus on its optimization with service quality upgrades. Service orientation: Enhancing employee experiences through Customer Centric Approach in service delivery CSR Activities: Supports various corporate social initiatives at site for helping society and people, and improving the brand visibility of the company Key Skills required:- Proficiency in English & Hindi. Knowledge of Kannada is mandatory Proficiency in Gmail, MS Office Knowledge in Access Control Systems, Visitor Management and BMS Knowledge on Security Protocols and Gate Control Procedures Emergency Response Planning and execution Certification in Fire & Safety is preferabl e Min 3-5 year s experience of handling Security, Administration, housekeeping, hospitality services. Graduate in any Stream Additional qualification in EHS, CSR, Guest Relationship etc., would be preferable