Administration Executive

Role & responsibilities Experience: 3-8 Years Job Title: Senior Executive Administration Employment Type: Full-Time Key Responsibilities: Facility & Space Management: Oversee day-to-day administration of a 28,000 sq. ft. office located in a Special Economic Zone (SEZ), ensuring smooth operations, upkeep, and adherence to SEZ regulations. People & Vendor Management: Manage support staff, security personnel, and service vendors. Ensure vendor performance and compliance with SLAs. Facilitate staff engagement and address escalations effectively. Client & Stakeholder Coordination: Act as a key administrative point of contact for internal teams, visiting clients, auditors, and business leaders. Maintain high service standards and professional conduct. SEZ Liaison: Handle SEZ documentation, statutory coordination, and compliance-related interactions with SEZ authorities and facility providers. Security & Access Control: Coordinate with security vendors, ensure access control integrity, and handle ID card issuance, parking management, and safety compliance. Housekeeping & Maintenance: Plan and monitor daily and deep-cleaning schedules. Possess good product knowledge of consumables and cleaning equipment. Coordinate air-conditioning maintenance schedules and vendor follow-ups. Guest House Management: Oversee operations, housekeeping, and guest coordination for corporate guest houses. Event & Asset Management: Support in planning and executing office events and celebrations. Maintain asset inventories and coordinate preventive maintenance. Administrative Operations: Handle courier, visitor reception, meeting room scheduling, and procurement of admin supplies. Key Skills & Requirements: 3–8years of administrative experience, preferably in SEZ locations or IT parks. Strong knowledge in: People and vendor management Housekeeping consumables and maintenance scheduling HVAC and air-conditioning vendor coordination Guest house operations and event handling Parking logistics and access card control Fluent in English – verbal and written communication is essential. High level of professionalism, work ethics, and integrity. Ability to work independently under minimal supervision, reporting to a remotely located manager. Proficient in Microsoft Office, Google Workspace, and facility management tools. Preferred Qualifications: Graduate degree in Business Administration / Facilities Management or equivalent. Certifications in facility management, soft services, or workplace safety are an added advantage.