Warehouse Operations

Key Responsibilities

A. Material Planning & Procurement

• Coordinate with production supervisors and project managers to receive the approved Bill of Materials (BOM).

• Identify material requirements for each order based on BOM and production timelines.

• Plan procurement activities to ensure zero delay in manufacturing.

B. Vendor Management

• Maintain a roster of approved vendors for each material category (wood, foam, laminates, polish chemicals, hardware, etc.).

• Source and negotiate best prices, terms, and delivery timelines.

• Conduct periodic vendor performance reviews on quality, pricing, and reliability.

• Maintain healthy vendor relationships while ensuring strict cost and quality controls.

C. Purchase Order Management

• Raise Purchase Orders (POs) after approvals from the Production Manager.

• Track each PO for dispatch timelines and follow up for timely delivery.

• Ensure vendor bills match the PO and delivery receipts before submitting to Finance for payment.

D. Quality Check Coordination

• Coordinate with the Stock Manager and Production Supervisor to conduct material quality checks upon arrival.

• Ensure damaged or non-compliant materials are returned or replaced.

• Maintain records of rejections and quality complaints for vendor review.

E. Inventory & Documentation

• Share delivery timelines and inventory updates with the Stock Manager.

• Keep procurement records updated (POs, vendor quotations, invoices, GRNs).

• Support profitability analysis by sharing material costs per order with the Stock Manager.

F. Market Research & Rate Benchmarking

• Regularly survey the market for new suppliers, better alternatives, or cost savings.

• Benchmark pricing and lead time with local markets like Kirti Nagar and Sikanderpur, but ensure premium quality compliance.

G. Purchase Order & GRN Management

• Prepare and issue Purchase Orders (POs) based on the approved BOM shared by the production team.

• Coordinate with vendors for timely dispatch and share GRN format.

• Receive goods and generate Goods Receipt Notes (GRNs) with quantity, quality, and vendor invoice details.

• Report discrepancies to the Production Manager and follow up with vendors for resolution.