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Park Global Hr Services
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Virtual Assistant - Event Management Associate

Virtual Assistant - Event Management Associate

Park Global Hr Services

2 - 5 years

0 Lacs

Coimbatore

Posted:1 week ago| Platform:

Apply

Skills Required

Event management Client Relationship Management Event Operations Us Client Word Excel Power Point Presentation scheduling meeting MS Office Outlook

Work Mode

Work from Office

Job Type

Full Time

Job Description

Event Planning & Coordination

Assist in organizing webinars, virtual conferences, trade shows, client meetings, and internal events.
Coordinate with vendors, speakers, and attendees to align schedules and event requirements.
Maintain and update event calendars, timelines, and to-do lists.

Client & Stakeholder Communication

Send out invitations, RSVP reminders, and follow-up emails to attendees.
Act as the first point of contact for participants and respond to queries professionally.
Schedule meetings, rehearsals, and prep calls across US time zones.

Administrative Support

Prepare event-related documents like agendas, attendee lists, speaker bios, and briefing notes.
Maintain accurate records of expenses, receipts, and contracts.
Create post-event reports, feedback surveys, and minutes of meetings.

Tech & Virtual Platform Support

Assist in setting up Zoom, Google Meet, MS Teams, or other event platforms.
Ensure breakout rooms, screen sharing, and recording settings are tested in advance.
Support live event management (muting/unmuting participants, managing Q&A, chat moderation, etc.)

Marketing & Promotion (if applicable)

Draft email campaigns, LinkedIn posts, or event flyers.
Coordinate with the design or content team for promotional material.
Track registrations and engagement metrics.

Time Zone & Deadline Management

Work in alignment with US EST/PST hours.
Ensure all deliverables are completed ahead of US business day start.
Be available for live support during major events as per US timing.
Role & responsibilities

Preferred candidate profile

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