Tender Executive

Job Title:

Location:

Job Summary:

Tender Executive

Key Responsibilities:

Tender Identification & Analysis:

• Monitor and identify fire safety-related tenders on GeM, CPPP, eProcurement, and PSU portals

• Review tender documents, eligibility criteria, and scope of work for fire detection, alarm systems, suppression systems, hydrants, sprinklers, etc.

• Evaluate commercial and technical feasibility of tenders in coordination with internal teams

Bid Preparation & Submission:

• Prepare and submit Expression of Interest (EOI), Technical Bids, and Commercial Bids

• Coordinate with design, projects, and sales teams to prepare accurate documentation

• Upload documents and complete bid submissions on government portals

• Ensure digital signatures, certificates, and forms are updated and valid

Technical Coordination:

• Understand fire protection systems and relevant product specifications

• Support preparation of BOQs, technical datasheets, compliance checklists, and drawings

• Liaise with OEMs or internal engineering teams for certifications and approvals

Compliance & Documentation:

• Maintain an organized record of tender submissions, results, clarifications, and corrigenda

• Ensure documentation compliance (GST, PAN, ISO, CE, UL/FM certificates, past work orders, etc.)

• Prepare EMD/BG and coordinate with banks/vendors as required

Follow-Up & Reporting:

• Follow up with government departments and PSUs for updates and clarifications

• Track tender statuses and assist in contract finalization and award procedures

• Provide regular MIS reports on tender activities, win/loss ratio, and pipeline

Qualifications & Skills:

• Education:

• Experience: 3-6

• Skills Required:

  • Familiarity with government e-tender portals (GeM, CPPP, eProcurement)

  • Knowledge of fire safety systems (smoke detectors, fire panels, suppression systems, etc.)

  • Excellent communication and documentation skills in English

  • Proficiency in MS Office (especially Excel & Word)

  • Strong organizational and time management skills

  • Ability to handle multiple tenders and work under deadlines
    

  • What We Offer:

    • Competitive salary .

    • Opportunity to work on high-impact public and private sector fire safety projects

    • Skill development and cross-functional exposure

    • Supportive work environment with growth opportunities

    • Networking with key government and institutional clients
      

  • • Apply

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