Senior Administrative Assistant

AMERICAN EXPRESS

5 - 10 years

7 - 12 Lacs

Gurugram

Posted:2 weeks ago| Platform:

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Skills Required

Career development Finance MS Outlook Employee engagement Wellness MS Office Oracle Operations Catering WebEx

Work Mode

Work from Office

Job Type

Full Time

Job Description

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

The incumbent would be responsible for supporting 2 VP teams within Global Decision Science team in the CFR organization and their teams administratively.

Key Responsibilities:

Organizing and coordinating the employee engagement initiatives
Calendar management for VPs, coordinating Senior leadership visits
Supporting new team members onboarding, workstation, Laptops, office supplies etc.
Organizing internal and external meetings including team events, making all necessary arrangements including invitations, meeting requirements, booking rooms, ensuring needed equipment is in place and operational, and arranging catering if needed.
Managing travel itineraries and arrangements (domestic and international), including air, hotel, transfers and agendas.
Maintaining departmental distribution lists & regularly updating org charts
Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files
Organization and Coordination of Town halls, Staff meetings, BURs and regular team touch base
Forecast and maintain the Team budget
Ability to coordinate and function in a team environment

Minimum Qualifications:

Must be a graduate with minimum 5 years of work experience.
Strong written and oral communication skills.
High level of proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems Including WebEx, MS Outlook, Concur, Stream, Oracle, One Drive.
A demonstrated ability to be flexible and work in high-pressure situations.
Excellent communication skills, and a strong desire to bring structure to processes.
Should be able to function with minimum supervision with high sense of ownership.

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