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AMERICAN EXPRESS
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Senior Administrative Assistant

Senior Administrative Assistant

AMERICAN EXPRESS

8 - 13 years

10 - 11 Lacs

Gurugram

Posted:2 weeks ago| Platform:

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Skills Required

Administration Career development Financial accounting Finance Wellness Advanced Excel MS Office Catering Ariba WebEx

Work Mode

Work from Office

Job Type

Full Time

Job Description

This position is responsible for administrative support for up to three Vice Presidents within Technology. The role is also integral to enabling multiple highly dynamic teams within a high paced environment. The day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The optimal candidate needs to be extremely proactive in anticipating and adapting to the shifting needs of organization leaders. They also must be experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to fluidly navigate all levels within and across large organizations will also be critical to success.

Day to day responsibilities include, but are not limited to:

Organizing and proactively maintain calendars across time zones.
General follow-ups to effectively meet deadlines and commitments
Working closely with other administrative assistants on office operations and providing back-up support when needed
Maintaining headcount reporting, organizational charts, and department distribution lists
Organizing internal and external business meetings, making all necessary arrangements including sending invites, reserving rooms, Webex setup, and arranging catering
Ensuring timely preparation and processing of expense reports
Coordinating travel arrangements, including air, hotel, transfers, and visas when needed
Assist with India based supported colleague engagement activities
Other ad hoc administrative work, as needed

Minimum Qualifications

Previous experience as an Executive Assistant
Excellent calendar management skills across time zones
Ability to quickly adapt and be flexible in a dynamic workplace
Ability to effectively deal with a broad range of contacts and personalities internal and external
High level of integrity required for handling sensitive and confidential information
Exceptional organizational, administrative, and interpersonal skills
Ability to prioritize multiple tasks with minimal guidance
Strong written and verbal communication skills
Extremely thorough with a high level of attention to detail and quality; timely follow up
Proven team player with ability to collaborate across groups and influence others
Experience in providing support remotely to a geographically disbursed team
Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook
Experience with Ariba, Concur, Dayforce and other AMEX systems preferred
Positive, can-do attitude
Commitment to ongoing learning and development
Preferred skills - Advanced Excel, Reporting, Web Portal design, Financial Accounting

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AMERICAN EXPRESS

Financial Services

New York NY

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Senior Administrative Assistant