208 Secretarial Operations Jobs - Page 2

Provides high-level administrative support to executives, manages schedules, coordinates meetings, handles communication, prepares reports, and ensures efficient office operations with discretion and professionalism.

Responsibilities: * Manage CEO calendar & schedule appointments * Book travel & hotels, draft letters * Coordinate secretarial ops & activities * Provide administrative support to CEO team

Manage the Directors calendar, appointments, and travel arrangements Organize and coordinate meetings, including agenda preparation and minutes recording & Ensure effective follow-up on meetings and action items. Assist in budgeting, financial tracking, and expense management Prepare reports, presentations, and official correspondence Day-to-day planning of meetings and tasks for the Director of Sales Drafting letters and presentations to customers and stakeholders Drafting various award schemes released from the Directors office Location : Presently in Dahisar East Have plan to relocate Thane from December 2025

Executive Assistant to MD: Import Coordination, Coordinating with production teams and vendors for process validation, Booking Domestic & Intnl Air tickets, Hotels & Cars, Good Communication, Serial Number Preparation, MS Office Skill & English must, Perks and benefits To be discussed.

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage

Responsibilities: Manage calendar, schedule meetings & appointments Draft letters, manage correspondence Book travel, hotels & tickets Coordinate office operations Provide secretarial support to MD Annual bonus

Job Description Position Title: Assistant to the Registrar Department: Office of the Registrar Location: Hyderabad Reporting To: Registrar Objective: To provide comprehensive administrative, clerical, and operational support to the Office of the Registrar to ensure efficient execution of its functions and responsibilities in alignment with institutional goals and regulatory compliance. Key Responsibilities: Executive Assistance: Work closely with the Registrar in handling confidential communications, preparing itineraries, and drafting agendas and minutes of meetings. Draft and manage official correspondence, acknowledgement letters, and personal communications as directed. Maintain the Registrars calendar and provide timely reminders of upcoming meetings and commitments. Administrative Support: Assist in daily office activities including documentation, filing, and records management. Maintain all files and records with accuracy and confidentiality. Prepare notes, drafts, proposals, and submit them to the Registrar for approval in a time-bound manner. Maintain a personal register for file movement and status tracking. Meeting & Communication Coordination: Compile agendas, circulate meeting notices, and coordinate the scheduling of various committee and departmental meetings. Record and prepare minutes for official meetings and follow up on action items. Communicate information, circulars, and instructions from senior officers to relevant departments and faculty. Documentation & Data Management: Assist in the compilation and submission of statutory data and reports to authorities and stakeholders as per timelines. Support responses to queries under the RTI Act, 2005, in coordination with the Registrar's Office. Ensure accuracy and compliance in the handling of institutional data and maintain confidentiality of sensitive information. Sectional Coordination: Work in coordination with Section Officer, Assistant Registrar, Deputy Registrar, and other administrative authorities. Promptly act on files and proposals received from other university sections or authorities. Ensure timely movement and processing of documents as per institutional protocols. Departmental Support: Assist departments/faculties/centres with administrative support such as: - Maintenance of student records. - Processing of admissions and examination-related documentation. - Management of office stock, equipment, and correspondence. - Compilation and submission of data required for audits, inspections, or reviews. Financial & Budgetary Support (if applicable): Assist in preparation of budgets, financial documentation, processing of bills, and maintenance of book of accounts. Support audit preparation and submission of utilization certificates to appropriate funding bodies. General Duties: Ensure transparency, accuracy, and adherence to university rules and regulations. Avoid submission of misleading or distorted notes and uphold institutional integrity at all times. Perform any additional duties as may be assigned from time to time by the Registrar or senior officials. Required Skills & Qualifications: Bachelor's degree in any discipline (Masters degree preferred). Proficient in office tools (MS Office, Excel, Email handling). Strong communication (written and verbal) and interpersonal skills. High degree of discretion in handling confidential information. Organized, efficient, and detail-oriented. Terms of Appointment: Type: Full-time Location: Hyderabad Salary & Benefits: As per university norms and regulations

Job Title: Secretary/ Personal Assistant Location: Goregaon, Mumbai Reports To: Managing Director CANDIDATE AGE UP TO 35 ONLY APPLY Job Summary: We are looking for a highly efficient and discreet Personal Assistant (PA) / Secretary to support the Managing Director. This role involves providing high-level administrative and personal support to ensure the smooth operation of the MDs daily activities and business functions. The ideal candidate will be proactive, professional, and highly organized. Key Responsibilities: Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel. Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and manage correspondence, reports, presentations, and other documents. Organize and prepare materials for board meetings, executive meetings, and presentations. Maintain filing systems (digital and physical) for confidential and business-critical documents. Handle incoming communications such as phone calls, emails, and mail. Build and maintain strong working relationships with internal teams and external contacts. Act as a gatekeeper and screen requests to manage the MDs time effectively. Follow up on delegated tasks and projects to ensure timely completion. Handle personal errands or administrative tasks on behalf of the MD. Required Qualification and Skills: Minimum 2 years of experience working as a Personal Assistant or Secretary, preferably supporting senior executives. Graduate in any discipline from a recognized university. Excellent verbal and written communication skills in English. Able to manage multiple priorities at a time. Quick learner with excellent grasping ability and a proactive approach to acquiring new skills or tools. Flexible and adaptable, capable of adjusting to changing priorities and dynamic work environments. Tech-savvy, with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic knowledge of digital collaboration tools.

The Executive Assistant will provide high-level administrative support to senior executives, managing their schedules, correspondence, and confidential matters. The role requires excellent organizational skills, discretion, and the ability to multitask effectively. Role & Responsibilities: Administrative & Secretarial Support: Manage the executives calendar, schedule meetings, and arrange appointments. Handle emails, phone calls, and correspondence on behalf of the executive. Prepare reports, presentations, and documents as required. Maintain confidential records and files. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation. Organize conferences, meetings, and corporate events. Manage expenses and reimbursements related to travel and official engagements. Communication & Liaison: Act as a bridge between the executive and internal/external stakeholders. Draft letters, emails, and official communications. Coordinate with departments and clients as required. Office Management & Support: Oversee office supplies, procurement, and administrative tasks. Handle personal tasks for the executive as required. Ensure smooth workflow and timely execution of tasks. Key Skills & Requirements: 4 to 10 years of experience as a Personal Secretary or Executive Assistant. Strong organizational and time management skills. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint) Ability to handle confidential information with discretion.

Responsibilities: * Provide administrative support to CEO * Coordinate meetings & travel arrangements * Draft letters & emails * Manage calendar & correspondence * Ensure confidentiality at all times Provident fund Health insurance Annual bonus

Hello Candidate, Greetings from Hungry Bird IT Consulting Services Pvt. Ltd.! We're hiring a Administrator for our client. Job Title: Admin Executive Location: Jubilee Hills Job Summary: The Admin Executive will support the daily operations of the interior design office by handling administrative tasks, coordinating with vendors and clients, managing office supplies, and ensuring smooth communication between teams. The role is crucial in maintaining an organized and efficient work environment that enables the design team to focus on creative and project work. Key Responsibilities: Manage office operations, including scheduling meetings, answering calls, and handling correspondence. Assist the design team with documentation, filing, and project coordination support. Maintain records of vendor quotations, invoices, and purchase orders. Coordinate with vendors, contractors, and suppliers for material deliveries and appointments. Track inventory and order office and design supplies as needed. Organize and maintain digital and physical files (e.g., client files, project documents, material samples). Greet clients and guests, ensuring a professional front office experience. Support in preparing presentations, client proposals, and reports. Help manage calendars, meeting schedules, and travel arrangements for the team. Ensure the office environment is clean, organized, and well-maintained. Qualifications: Bachelor's degree in Business Administration, Commerce, or related field. 1-3 years of experience in administrative or office support roles; experience in an interior design or creative firm is a plus. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with design software (like AutoCAD, SketchUp) is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Professional appearance and a customer-service attitude. (Interested candidates can share their CV to Shreya@hungrybird.in or call on 9701432176) Please furnish the below-mentioned details that would help us expedite the process. PLEASE MENTION THE RELEVANT POSITION IN THE SUBJECT LINE OF THE EMAIL. Example: KRISHNA, HR MANAGER, 7 YEARS, 20 DAYS NOTICE Name: Position applying for: Total experience: Notice period: Current Salary: Expected Salary: Thanks and Regards Shreya +91 9701432176

Responsibilities: * Provide administrative support to CEO * Manage calendar & travel requests * Ensure timely communication with stakeholders * Oversee social media presence & account management * Prepare business reports Annual bonus Health insurance Provident fund

Jobsguru is looking for a dynamic and highly organized Executive Assistant to the MD to work closely with an Emerging Health and Wellness brand at Raipur Apply to - search@jobsguru.in 9302574002 Shreya Jobsguru Consultant P Ltd Required Candidate profile Strong interpersonal and communication skills; confident in both written and spoken English Technically proficient: MS Office Suite (Word, Excel, PowerPoint), Google Workspace including AI ChatGPT.

Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD's office Prepare and edit correspondence, communications, presentations, reports, and other documents Organize and coordinate meetings, conferences, and special events; prepare agendas and take meeting minutes Screen and prioritize incoming communications, responding where appropriate on behalf of the Managing Director Conduct research and compile briefing materials to support decision-making Monitor, prioritize, and follow up on ongoing projects and deadlines Maintain confidential files and records in an organized and secure manner Coordinate activities and communication across departments and with external partners Assist with personal administrative tasks and ad hoc projects as needed Qualifications and Experience Proven experience (8+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-suite or executive-level leadership Bachelor’s degree Excellent verbal and written communication skills High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams) Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively Strong interpersonal skills, professionalism, and a high level of discretion and confidentiality Ability to work independently with minimal supervision and exercise sound judgment Preferred Competencies Familiarity with executive office protocols and board-level coordination Experience in corporate governance or board support functions Proactive problem-solving and decision-making capabilities Strong attention to detail and commitment to excellence

Responsibilities: * Manage executive schedule & prioritize tasks * Provide administrative support to senior team members * Draft letters & manage correspondence * Coordinate meetings & travel arrangements * File Management and Documentation

Responsibilities: * Provide administrative support to senior leadership team * Draft letters & emails, manage correspondence * Schedule appointments, travel bookings & secretarial ops

Key Responsibilities: Prepare invoices of the firm Follow up on client payments and ensure timely collection of receipts Assist with general office administrative tasks Act as a bridge between clients and employees Conduct first line of interview Annual bonus

Responsibilities: * Manage executive schedule & travel arrangements * Draft letters, oversee secretarial ops * Coordinate office activities, MOM maintenance * Ensure calendar accuracy, appointment fixing

Responsibilities: * Manage executive schedule & calendar * Coordinate meetings & travel arrangements * Draft letters & manage correspondence * Book tickets & MOMs * Oversee secretarial operations

The core responsibility of providing high-level administrative to senior executive,often including CEOs or managers. This role requires strong communication, and interpersonal skills to manage calendars, correspondence, Business Operations Required Candidate profile Excel Knowledge Should have knowledge with legal matters Should know to read Legal Doc Only Female Preferred

Office Time - 11AM-8PM (Mon-Sat) Responsibilities: * Coordinate meetings & events * Manage calendar & travel bookings * Draft letters & emails * Provide secretarial support * Oversee media relations Any Inquiry Call or WhatsApp 8697666885

Urgent Vacancy for Operation Executive Must Have knowledge in Basic Computer with MS office day to day Work Coordination Backoffice work Team handling

Role & responsibilities : Coordinate for various events and meetings. Handle scheduling, record-keeping and reporting. Develop and run educational programs. Coordinate for recruitment and induction of staff. Counsel students when needed. Communicate with guests, resource persons, parents and Atul HR. Have a hand in molding students and staff according to the school values, ethos and the culture. Implement actions that improve the school and the quality of education. Help shape and uphold the vision of the school. Preferred candidate profile: Responsible for administrative activities of the entire school. (a) SOPs for conducting various events prepared. (b) Dos & Dons for students and staff, guidelines for parents are prepared. (c) Roles and responsibilities of Key personnel are prepared. All above documents are under management approval. Do follow up for preparing a comprehensive list of stationery including attendance registers, teachers planning book cum logbooks, student log books required for the school and mail the format to the staff and get it filled. Monitor preparation of the requirement list for the new academic year and submit for purchasing. Prepare a detailed almanac for the coming year Examine vacancy positions for new teachers to be taken, after allotment to existing teachers from the academic head and coordinate with admin HR who in turn will coordinate with Atul HR. Advertise if required, interact with candidates and make report / feedback and forward for further actions of candidates. Get furniture requirement, find out design and give requisition for various classrooms, labs, etc Check circulars and get approval from the Principal. Check drafts and get final documents and get the school diaries/ magazines/ calendars printed. Coordinate for transportation of students for all trips and schedule for daily school. Make list of Primary and Secondary Duties of teachers and allot teachers for additional responsibility in consultation with the Principal. Get name lists of students in each class with GR numbers for teachers. To get approval of promotion criteria and give to CCs for final list for the new academic year. Regular follow up with cluster counselors and establish specific procedures to report possible cases of student indiscipline, violence and injury or any other untoward event. Maintain appropriate health records for students and staff. Make sure that emergency disaster evacuation and protection, procedures are established in the School, communicated effectively to all students and staff, and that the emergency drills are practiced regularly. Plan for teachers picnics and training sessions for staff development. Coordinate for students outreach programs. Coordinate for vacancy positions for students in every class. Coordinate for admissions and orientation of all new students and parents. Coordinate for preparing timetable and share with the staff. Organize for the visits of prominent and successful people. Monitor writing Minutes Of Meeting of various department meetings. Update teacher appraisal forms and admin members appraisal forms and get them filled and document arrangement for Guests- approval from the management, invitation, accommodation, transportation, food and memento. Invite judges for competitions and send letters of appreciation and gratitude. Mementos for events for chief guests. Design certificates and invitation cards for major events in consultation with Atul foundation. Provision of materials required to teachers for daily activities. Coordinate with Academic and Activity coordinator for all activities, events and programmes. Get in touch with alumni and conduct interactive sessions of alumni with AV students. Coordinate for visit of teachers to the canteen and get feedback about food, cleanliness and orderliness. Rounds, observations and feedback to maintenance and repair department. Late marks of teachers and maintain late mark register. Maintaining MOM register for daily meetings of various departments. Requisition, photo copies, transport forms and leave forms checking and signing daily.

Responsibilities: * Maintain office supplies inventory * Manage administrative tasks & processes * Coordinate meetings & events * Provide exceptional customer service * Support team with operational needs Provident fund Health insurance