178 Project Support Jobs - Page 8

Job Description Job Purpose The Project Coordinator is part of the PMO shared support team which provides Quality Assurance, Project Support and coordination of reporting and metrics for projects managed by the Operations PMO team. A junior level project office position, Project Coordinators will also carry out assignments specific to projects or other activities that support the PMO and can manage small and bronze level projects for the group. As an initial project office position, this position has the opportunity for increased responsibilities and advancement based upon performance. Responsibilities Support Portfolio Managers ensure quality project delivery; delivery which adheres to ICE Infrastructure & Software delivery policies via quality checks against the Project Delivery Lifecycle, consistency of project artifacts, approvals and timeliness of document storage Coordinate reporting, helping to ensure accurate & up to date information is provided by PMs for reports and collating into report packs for monthly distribution Regularly monitor published project timelines and alert project & portfolio managers of potential delays Provide support to the PMO through document control, data analysis, helping identify trends, performance indicators, and opportunities/gaps Provide ad hoc support & assistance to PMs and over time manage small initiatives and projects, which includes (but not limited to) Scheduling project meetings, recording and distributing meeting notes and other project documentation as requested Scheduling other ad hoc meetings for engineering managers and related to projects, recording and distributing meeting notes Potential to facilitate project meetings and/or manage small projects independently Support regular project reporting capturing and entering updates as requested Track Service Now tickets, related to project build, test and handover, including executing ServiceNow reports to track details of progress made on specific tickets related to projects, and following up with teams as needed Assist with linking tickets to projects Assist in creating schedules and plans of activity and deliverables, tracking and update Summarize technical details from engineers to present high-level progress made on specific project tasks/milestones Proactively learn and use standard PMO tools and templates for documents, reporting and communication Knowledge and Experience Bachelors or associate Degree (Computer Science or Engineering degree of benefit, Technology and Project Certifications are also a plus) 2+ years in either a junior project management role or project support role requiring verbal and written communications, organizing information and schedules, and balancing shifting priorities. Prior experience working on projects and with technical staff, software development, and non-technical staff are a plus. Experience supporting a team and working with a variety of other teams in remote locations As this is a junior level position, we do not expect candidates to have prior experience with all listed responsibilities and skills but we do expect either experience or a demonstrated aptitude. Must be experienced in MS Office O365 (Word, Excel, PowerPoint) - formatting documents in Word, Excel to organize and summarize data and PowerPoint for reporting or presentations. Also, MS Outlook (e-mail, meeting scheduling) Prior experience with Microsoft Project or other similar project scheduling & reporting tools is a plus (Project Portfolio Management Tools). Benefit if also experienced with collaboration tools; Teams, Workspace or SharePoint, Jira and ServiceNow. Benefit if also experienced in reporting and dashboarding tools such as excel, power BI, Tableau Strong verbal communication skills; Clearly outline ideas, questions, project/task status accurately and concisely. Prior experience facilitating meetings, training, or other forms of public speaking are a plus. Strong written communication skills; ability to correctly, concisely and accurately record meeting notes, convey questions, consolidate and summarize responses to information gathering exercises. Prior experience writing status reports, executive summaries is a plus. Identifying, escalating and tracking issues and risks Self-starter with a keen interest in learning both the business and the project management organization.

Job Description Job Purpose The Project Coordinator is part of the PMO shared support team which provides Quality Assurance, Project Support and coordination of reporting and metrics for projects managed by the Operations PMO team. A junior level project office position, Project Coordinators will also carry out assignments specific to projects or other activities that support the PMO and can manage small and bronze level projects for the group. As an initial project office position, this position has the opportunity for increased responsibilities and advancement based upon performance. Responsibilities Support Portfolio Managers ensure quality project delivery; delivery which adheres to ICE Infrastructure & Software delivery policies via quality checks against the Project Delivery Lifecycle, consistency of project artifacts, approvals and timeliness of document storage Coordinate reporting, helping to ensure accurate & up to date information is provided by PMs for reports and collating into report packs for monthly distribution Regularly monitor published project timelines and alert project & portfolio managers of potential delays Provide support to the PMO through document control, data analysis, helping identify trends, performance indicators, and opportunities/gaps Provide ad hoc support & assistance to PMs and over time manage small initiatives and projects, which includes (but not limited to) Scheduling project meetings, recording and distributing meeting notes and other project documentation as requested Scheduling other ad hoc meetings for engineering managers and related to projects, recording and distributing meeting notes Potential to facilitate project meetings and/or manage small projects independently Support regular project reporting capturing and entering updates as requested Track Service Now tickets, related to project build, test and handover, including executing ServiceNow reports to track details of progress made on specific tickets related to projects, and following up with teams as needed Assist with linking tickets to projects Assist in creating schedules and plans of activity and deliverables, tracking and update Summarize technical details from engineers to present high-level progress made on specific project tasks/milestones Proactively learn and use standard PMO tools and templates for documents, reporting and communication Knowledge and Experience Bachelors or associate Degree (Computer Science or Engineering degree of benefit, Technology and Project Certifications are also a plus) 2+ years in either a junior project management role or project support role requiring verbal and written communications, organizing information and schedules, and balancing shifting priorities. Prior experience working on projects and with technical staff, software development, and non-technical staff are a plus. Experience supporting a team and working with a variety of other teams in remote locations As this is a junior level position, we do not expect candidates to have prior experience with all listed responsibilities and skills but we do expect either experience or a demonstrated aptitude. Must be experienced in MS Office O365 (Word, Excel, PowerPoint) - formatting documents in Word, Excel to organize and summarize data and PowerPoint for reporting or presentations. Also, MS Outlook (e-mail, meeting scheduling) Prior experience with Microsoft Project or other similar project scheduling & reporting tools is a plus (Project Portfolio Management Tools). Benefit if also experienced with collaboration tools; Teams, Workspace or SharePoint, Jira and ServiceNow. Benefit if also experienced in reporting and dashboarding tools such as excel, power BI, Tableau Strong verbal communication skills; Clearly outline ideas, questions, project/task status accurately and concisely. Prior experience facilitating meetings, training, or other forms of public speaking are a plus. Strong written communication skills; ability to correctly, concisely and accurately record meeting notes, convey questions, consolidate and summarize responses to information gathering exercises. Prior experience writing status reports, executive summaries is a plus. Identifying, escalating and tracking issues and risks Self-starter with a keen interest in learning both the business and the project management organization.

Dear Candidate, Job Title: Operations Executive Location: Gurgaon Reports To: Operations Manager Job Summary: The Operations Executive will oversee daily operational activities, ensure compliance with company policies, and drive efficiency in business processes. This role requires collaboration with cross-functional teams to optimize workflows, manage resources, and support strategic initiatives. Key Responsibilities: Process Optimization: Identify inefficiencies and implement improvements to enhance productivity. Compliance & Risk Management: Ensure adherence to industry regulations, company policies, and security protocols. Data Analysis & Reporting: Monitor key performance indicators (KPIs) and generate reports for management review. Project Support: Assist in planning and execution of IT projects, ensuring timely delivery and quality standards. Team Collaboration: Work closely with HR, IT, and finance teams to align operational strategies with business objectives. Required Skills & Qualifications: Bachelors degree in Business Administration, IT Management, or a related field. 1-2+ years of experience in operations or IT management. Strong analytical and problem-solving skills. Proficiency in project management tools and ERP systems. Excellent communication and stakeholder management abilities. Ability to work in a fast-paced environment and adapt to changing priorities. 9892371246 Email: ruchi@avaniconsulting.com