Process Specialist - Vendor Data Management

Job Summary:
The Vendor Data Management Specialist is responsible for creating, maintaining, and governing accurate and consistent vendor master data across enterprise systems. This role ensures high-quality vendor records, compliance with internal controls, and supports procurement, finance, and audit teams with timely and clean vendor data. Key Responsibilities:

1. Vendor Master Creation & Maintenance:
   Create new vendor records, update existing ones, and manage vendor lifecycle in ERP systems (SAP, Oracle, etc. ).

1. Data Quality Assurance:
   Ensure completeness, accuracy, and standardization of vendor records in line with organizational policies and regulatory requirements.

1. Compliance & Risk Management:
   Perform KYC, AML, and tax documentation checks (e. g. , PAN, GST, W-9, TIN validation). Ensure vendor data complies with SoD, audit, and regulatory standards.

1. Duplicate Vendor Checks:
   Identify and eliminate duplicate vendors through automated tools and manual reviews using fuzzy matching and standard algorithms.
   
2. Stakeholder Collaboration:
   Work closely with Procurement, Accounts Payable, Tax, and IT teams for seamless vendor onboarding and issue resolution.
   
3. Vendor Communication:
   Coordinate with vendors for collecting missing information or validating key fields (e. g. , bank details, contact info, certifications).
   
4. Reporting & Audits:
   Generate vendor data reports, support internal/external audits, and track KPIs for vendor data health.
   
5. Process Improvement:
   Contribute to automation, cleansing, and data governance initiatives for continuous improvement in vendor master data processes.

Qualifications & Skills:

Bachelor s degree in commerce, Business Administration, or related field
Hands-on experience with ERP systems (SAP, Oracle, etc. ) and data tools (Excel, Power BI, etc. )
Strong knowledge of vendor compliance requirements (GST, PAN, W-9, banking validations)
Analytical mindset with attention to detail and data accuracy
Effective communication and stakeholder management skills
Familiarity with tools like Ariba, Coupa , or Informatica MDM