Manager - Sourcing, Procurement & Logistics

Job Title:

Role Overview

We are seeking a commercially astute and execution-focused professional to lead our sourcing, procurement, and logistics operations across domestic and international markets. This role will oversee end-to-end procurement—from vendor identification to final delivery—while ensuring cost efficiency, compliance, and timely execution. The ideal candidate will bring hands-on experience in vendor development, PO management, global trade compliance, and coordination with logistics service providers.

Key Responsibilities

Sourcing & Vendor Development

• Float structured RFQs and evaluate vendor offers based on price, lead time, quality, and compliance
• Source raw materials and finished goods per business requirements from both domestic and overseas markets (India, China, Vietnam, Indonesia, Thailand, etc.)
• Negotiate pricing, payment terms, and delivery timelines with suppliers
• Conduct supplier due diligence, including quality evaluations and factory audits

Procurement & PO Management

• Issue accurate and timely Purchase Orders based on validated Proforma Invoices
• Ensure vendor adherence to PO terms, delivery schedules, and specifications
• Track all procurement milestones and flag potential delays or risks proactively
• Maintain ERP-based records of purchase and order history

Import/Export Compliance & Trade Policy

• Ensure compliance with import/export regulations, documentation, and customs processes
• Monitor applicable import duties, anti-dumping duties, and duty drawback benefits
• Stay abreast of government notifications, Free Trade Agreements (FTAs), and CEPA provisions affecting procurement and costing
• Manage shipping insurance documentation and export-import policy alignment

Logistics & Third-Party Coordination

• Coordinate with logistics agents, shipping lines, warehousing partners, and clearing agents
• Oversee end-to-end movement of goods from supplier to warehouse
• Arrange and verify logistics documentation; monitor and track shipments regularly

Sampling, Quality & Inspection Coordination

• Organize lab dips, swatches, and pre-shipment samples
• Coordinate material testing and inspection with quality control teams or third-party agencies
• Support / conduct factory audits during vendor onboarding or compliance review

Costing, Budgeting & Commercial Coordination

• Compile structured cost sheets and assist in landed cost calculations
• Benchmark vendor pricing and explore alternate sourcing to improve margins
• Generate quotations and Proforma Invoices for internal costing approvals
• Conduct delta analysis (budget vs. actual) and report deviations for management review
• Track and manage purchase/sales margins and maintain procurement within approved budgets

Cross-Functional Collaboration

• Work closely with internal departments including production, quality, logistics, and accounts
• Drive alignment across teams to ensure timely procurement, documentation, and dispatch
• Follow up with internal stakeholders to resolve issues and clear bottlenecks

Key Skills & Competencies

• Strong vendor negotiation and sourcing skills
• In-depth knowledge of global trade, customs, and import/export documentation
• Commercial acumen with cost analysis and margin optimization ability
• Strong grasp of supply chain and logistics coordination
• High attention to detail, process orientation, and problem-solving mindset
• Advanced proficiency in Microsoft Excel; working knowledge of MS Word, Outlook
• Effective communicator with strong organizational and follow-up capabilities

Preferred Qualifications

• Bachelor’s degree in Commerce, Supply Chain Management, or Textile Technology
• Prior experience in the home furnishings, textiles, or apparel industry is highly desirable
• Exposure to ERP systems and international sourcing procedures