Planning Executive(Vendor Invoice & Payment Coordination)

Executive – Vendor Invoice & Payment Coordination

Experience: 5+ Years

Department: Procurement / Finance Coordination

Reporting To: Planning Lead

Location: Bangalore TS Corporate Office

Primary Roles & Responsibilities:

1. Vendor Invoice Management

Act as the single point of contact between vendor partners and internal teams for invoice-related matters.

Proactively follow up with vendors to ensure timely submission of invoices as per agreed timelines.

Validate invoices against POs, delivery notes, and contracts to avoid discrepancies.

2. Invoice & Payment Tracking

Maintain end-to-end visibility of all invoices from submission to payment release.

Coordinate between Vendor, Procurement, and Finance teams for timely processing.

Track and maintain a live payment status tracker, highlighting delays and escalations.

3. Discrepancy Resolution

Investigate and resolve invoice mismatches, duplicate entries, tax/GST errors, or missing documentation.

Communicate resolution timelines to vendors and internal teams transparently.

Ensure all supporting documentation is aligned with internal finance & audit policies.

4. Compliance & Controls

Ensure adherence to internal documentation standards, approval workflows, and audit protocols.

Regularly update documentation records for audit readiness – including POs, approvals, payment proofs, and vendor communications.

Ensure compliance with tax regulations, TDS/GST deductions, and statutory filing.

5. MIS & Reporting

Prepare and circulate MIS reports on invoice aging, pending payments, exception cases, and vendor payment health.

Provide inputs to management on vendor performance related to financial discipline.

Participate in monthly review meetings with finance and procurement.

Key Skills & Competencies:

Strong knowledge of procurement & finance workflow

Familiarity with invoice lifecycle (PO → GRN → Invoice → Payment)

Good communication and stakeholder management

Attention to detail and documentation accuracy

Ability to work under pressure and manage high volumes

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Experience:

• Vendor Invoice Management: 5 years (Required)
• Invoice & Payment Tracking: 5 years (Required)
• Discrepancy Resolution: 5 years (Required)
• Compliance & Controls: 5 years (Required)
• MIS & Reporting: 5 years (Required)
• • Strong knowledge of procurement & finance workflow: 5 years (Required)
• and stakeholder management: 5 years (Required)

Work Location: In person