7 Organizing Meetings Jobs

As the Executive Assistant to the CEO at a Rajkot-based financial services corporate, you will be responsible for providing exceptional administrative support to the CEO. Your primary role will involve ensuring seamless coordination and efficient management of the CEO's activities. Your communication skills will play a pivotal role in maintaining effective communication, organizing meetings, handling administrative tasks, and ensuring a smooth workflow for the CEO. The ideal candidate for this position will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment. You should have a Graduation or Post Graduation degree and proficiency in MS Office (Excel, Word & PowerPoint). Strong mathematical skills are required, with a minimum of 70% or higher in 10th Grade or College. Additionally, you should have a minimum of 5 - 7 years of experience as an Executive Assistant. Your responsibilities will include managing the CEO's schedule by coordinating appointments, meetings, and conferences, ensuring optimal time management and prioritization. You will be responsible for drafting, reviewing, and sending professional communications on behalf of the CEO, including emails, memos, reports, and other relevant documents. Organizing and preparing necessary materials for meetings, coordinating with internal and external stakeholders, and handling routine administrative tasks efficiently are also part of your role. You will be expected to coordinate travel arrangements for the CEO, maintain confidentiality of sensitive information, and demonstrate a basic understanding of financial markets. Excellent verbal and written communication skills in English, strong attention to detail, good negotiation skills, and maintaining a positive and approachable personality are essential for this position.,

You should have a minimum of 1 year of experience as an Assistant Personal Secretary. Your responsibilities will include visiting outside locations for meetings, preparing thoroughly for visits at all times, screening phone calls, handling enquiries, making appointments, and managing your manager's diary. Additionally, you will be required to organize and attend meetings, take minutes, ensure your manager is well-prepared for meetings, reply to emails, faxes, and post, book travel arrangements and accommodation when necessary, assist with projects by researching or writing reports, organize and maintain office systems, and stand in for your manager in their absence. This is a full-time, permanent position that requires you to work in person at the specified work location.,

As an HR Intern, you will play a crucial role in supporting the Human Resources department with various administrative and recruitment-related tasks. This internship is designed to provide you with hands-on experience in fundamental HR functions, making it an ideal opportunity for individuals aspiring to pursue a career in Human Resources. Your responsibilities will include screening CVs and shortlisting candidates based on job requirements. You will be involved in coordinating and scheduling interviews between candidates and hiring managers, as well as conducting preliminary telephonic or virtual interviews. Additionally, you will be tasked with drafting and responding to HR-related emails in a professional manner. Furthermore, you will be responsible for sending out interview invites, follow-up emails, offer letters, onboarding communication, and internal announcements. You will also assist in managing calendars for interviews, HR meetings, and training sessions, while organizing team meetings, exit interviews, and induction programs. During the onboarding process, you will play a key role in handling documentation and orientation sessions, collaborating with relevant departments to ensure a seamless onboarding experience for new employees. It will be your responsibility to maintain and update employee records accurately in HR systems or spreadsheets, ensuring confidentiality and proper filing of HR documentation. Under supervision, you will prepare and organize offer letters, NDAs, internship letters, contracts, and HR forms, ensuring timely collection and filing of signed documents. You will also support employee engagement initiatives, internal communication, performance management tasks, and HR policy communication and compliance tracking. Throughout this internship, you will have the opportunity to gain practical experience with HR tools such as Google Workspace and MS Office, enhancing your familiarity with standard HR practices, terminologies, and policies. This is a full-time position with benefits including health insurance, paid sick time, and paid time off. The work schedule is on a day shift, Monday to Friday, and the work location is in person. Join us as an HR Intern and embark on a rewarding journey towards a successful career in Human Resources.,

The Assistant Secretary role at our company in Patna is a full-time on-site position that involves managing daily administrative tasks, scheduling appointments, preparing reports, and handling correspondence. In this role, you will also be responsible for organizing meetings, taking minutes, and maintaining office records. The ideal candidate should possess strong organizational skills and be able to work efficiently in a dynamic environment. Key Responsibilities: - Manage daily administrative tasks - Schedule appointments and organize meetings - Prepare reports and handle correspondence - Organize meetings and take minutes - Maintain office records - Assist in delivering services in business trips for productive meetings with higher authorities Qualifications: - Proficiency in Microsoft Office Suite and other office software - Excellent written and verbal communication skills - Time management and multitasking abilities - Strong attention to detail and organizational skills - Ability to work independently and as part of a team - Previous experience in an administrative role is beneficial - Bachelor's degree in Business Administration, Secretarial Studies, or related field is a plus If you are a detail-oriented individual with excellent communication skills and a strong background in administrative tasks, we encourage you to apply for the Assistant Secretary role at our company.,

You are a Female candidate with a pleasing personality and good communication skills, willing to work late hours. You bring a minimum of 6 years of relevant expertise to the role of Executive Assistant, providing secretarial support to the MD. As an Executive Assistant, your primary responsibilities include preparing the daily calendar for the MD, managing administrative services such as diary management, organizing meetings, planning events, coordinating travel arrangements, correspondence, and prioritizing emails for the MD. You will also carry out tasks assigned by the MD, report directly to the MD, and act as the point of contact for internal and external contacts. You will work closely with the MD and Senior Leadership Team, arranging meetings, preparing briefing materials, and providing administrative support for assignments and initiatives. Ensuring timely and accurate production of correspondence and materials, coordinating departmental reports, attending and taking minutes for meetings, and following up on action points are key aspects of your role. Your hands-on approach will involve completing critical deliverables, drafting letters, personal correspondence, and facilitating the MD's effective leadership. You will handle internal and external communication related to the MD's office while maintaining confidentiality and privacy. Additionally, you should have a Bachelor's degree in any stream, strong interpersonal skills, excellent writing, editing, organizational, and research skills, proficient in MS Word, Excel, and PowerPoint. The role requires full-time commitment, with flexibility for additional hours as necessary. Your commitment to professionalism, confidentiality, and efficiency will contribute to the successful support of the MD and the overall functioning of the office.,

Roles and Responsibilities: Secretarial Function: Preparing of notice, detailed agenda, minutes and resolutions of Board/Committee/General meetings. Organizing meetings of Board/Committee/General meetings. Filing of forms, returns to ROC, MCA and other regulatory authorities. Maintain corporate records and ensure compliance with Companies Act, Rules, & Secretarial standards. Track circular and updates of ROC, MCA and other regulatory authorities and circulate the summary to top management. Maintain tracker of compliance, forms, meetings, legal agreement and timely updation. Facilitate communication between board members, executives, and shareholders. Coordinate with external service providers for corporate secretarial matters. Support the administration of statutory registers and filings with ROC, MCA and other regulatory authorities. Activities related to fund raising through Equity, CP, NCDs, ECB, etc. Draft of legal documents i.e notice, NDA, Loan agreement etc. Compliance Function: Prepare and submit regulatory reports and filings to the RBI for NBFC-ML in a timely and accurate manner. Develop and implement policies, procedures, and controls to ensure compliance with RBI regulations. Interpret and communicate regulatory requirements to relevant stakeholders within the organization. Handle and take responsibilities in Internal and statutory audit and regulatory inspection. Maintain tracker of RBI Compliance with implementation status.

Job Summary: The Personal Assistant (PA) to the Dean provides high-level administrative and operational support, ensuring the efficient functioning of the Dean's office. This role involves managing complex schedules, coordinating communications, organizing meetings and events, and handling confidential information with discretion Key Responsibilities: 1. Calendar and Schedule Management Maintain and coordinate the Dean's calendar, scheduling meetings, appointments. Prioritize and resolve scheduling conflicts, ensuring optimal time management. Coordinate logistics for meetings, including venue booking, agenda preparation etc. 2. Communication and Correspondence Handle incoming and outgoing communications on behalf of the Dean, including emails, phone calls, and written correspondence. Draft, proofread, and edit documents, reports, and presentations. To maintain professional relationships. 3. Administrative Support Organize and maintain confidential files and records, both electronic and physical. 4. Event and Meeting Coordination Plan and execute events hosted by the Dean's office, including seminars, conferences, and receptions. Coordinate ogistics such as catering, audiovisual requirements, and guest accommodations. Prepare meeting agendas, take minutes, and ensure follow-up on action items. 5. Special Projects and Initiatives Support the Dean in strategic projects, including accreditation processes, faculty evaluations, and policy development. Conduct research and compile data to assist in decision-making. Collaborate with various departments to implement initiatives aligned with the Medical School's mission. Reports directly to the Dean of the Medical School. Collaborates with faculty, administrative staff, students, and external partners. Acts as a liaison between the Dean and various institutional departments. : Education: Masters degree in Business Administration, PGDM M, or a related field. Preferred Candidate profile: Minimum of 3-5 years of experience in an executive administrative support role, preferably within an academic or healthcare setting. Must be aged between 28 to 32 years. Full-time position with standard office hours; occasional evening or weekend work may be required for events or deadlines. Fast-paced environment requiring the ability to manage multiple tasks simultaneously. Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools. Excellent organizational and time-management abilities. Strong written and verbal communication skills. Ability to handle sensitive information with confidentiality and discretion