56 Office Maintenance Jobs

As an Office Assistant, you will be responsible for maintaining the cleanliness and tidiness of the office premises, including pantry areas, meeting rooms, and workstations. Your duties will include running office errands such as purchasing office supplies, groceries, and other necessary items as requested by staff members or management. You will also be handling document sorting, filing, and distribution tasks, as well as managing incoming and outgoing mail. Providing assistance to staff members when needed, including preparing meeting rooms, serving refreshments, and arranging equipment or materials, will be part of your daily responsibilities. In addition, you will be tasked with inventory management to keep track of office supplies and ensure their replenishment as necessary for the smooth functioning of daily operations. Basic administrative support tasks such as photocopying, scanning, and binding documents will also be within your scope of duties. Maintaining office security by monitoring and ensuring all doors and windows are locked, as well as reporting any suspicious activities or incidents to the management, will be crucial. You must be willing to perform ad-hoc tasks assigned by the management to contribute to the seamless functioning of the office. This is a full-time position with a day shift schedule that requires a minimum educational qualification of Higher Secondary (12th Pass). Ideally, you should have at least 1 year of total work experience. The work location is in person, and your proactive approach and attention to detail will be key to excelling in this role.,

1. Candidate should be a graduate 2. Candidate sould have min 1 years of experiance in front office 3. Should be able to Speak, Read and Write in Kannada and English 4. Should have basic Excel skills.

We are seeking a detail-oriented HR and Operations Executive to efficiently manage HR functions and support day-to-day operations. The ideal candidate should be proactive, capable of multitasking, and handling responsibilities effectively. In the Human Resources domain, you will be responsible for sourcing, screening, and interviewing candidates. Additionally, you will coordinate and conduct new hire orientations, maintain employee records encompassing attendance, salary, contracts, and documentation, and address employee queries and concerns. You will play a crucial role in facilitating conflict resolution, providing HR policy guidance, organising employee engagement activities, assisting with performance appraisals, and tracking employee development. Furthermore, you will support training and development initiatives while ensuring compliance with labour laws and company policies. Regarding Operations, your responsibilities will include assigning daily tasks, creating team reports, cold-calling and educating clients about our business solutions, and preparing quotations, presentations, and bids. You will handle incoming client queries, assign them to relevant departments, and ensure timely responses. Additionally, you will collaborate with vendors for procurement and services, maintain vendor relationships, negotiate contracts, assist in project planning and execution, monitor progress, and report key metrics. You will also oversee office maintenance and ensure a safe work environment for all. Requirements: - Education: Graduate/Post Graduate - Experience: 3 to 6 years - Location: Gurgaon - Office Timing: 9:30 AM - 6:30 PM (Monday to Saturday) - Immediate Joiners Only If you believe you possess the necessary skills and experience for this role, please forward your CV to hr@we4u.co with the subject line "Job Application for Executive - HR & Operations". This is a full-time position with benefits including cell phone reimbursement, day shift schedule, and performance bonus. The expected start date for this role is 26/08/2024.,

We are seeking a responsible and proactive Office Assistant to oversee the smooth day-to-day operations of our office. Your primary duties will encompass office maintenance, pantry management, and tending to office plants. You will also be responsible for liaising with external teams for maintenance, internet and WiFi-related tasks, and ensuring the proper functioning of all office utilities. Occasional travel may be required to procure necessary items and ensure preparedness in emergency situations. The ideal candidate should possess strong organizational skills, reliability, and a willingness to support various office tasks when necessary. Key Responsibilities: - Maintain overall office cleanliness and organization. - Manage pantry supplies and ensure cleanliness. - Care for office plants and keep them well-maintained. - Coordinate with external vendors and technicians for maintenance and network issues. - Travel as needed to collect office-related items. - Ensure office readiness during emergency situations. - Assist in other administrative and operational tasks as assigned. This is a Full-time position suitable for Fresher candidates. The job type is open to individuals of any gender. Benefits include Provident Fund and a Quarterly bonus. The work schedule is during Day shift hours, with the work location being in person. Language proficiency in English is required for this role.,

Key Responsibilities: Human Resources: Assist in recruitment activities: screening resumes, scheduling interviews, and maintaining candidate records. Support onboarding and orientation processes for new employees. Maintain employee data and records accurately in HR systems. Help manage attendance, leave records, and monthly reports. Coordinate employee engagement activities and events. Assist in maintaining and communicating HR policies and procedures. Administration: Handle general office administration tasks. Manage office supplies, maintenance, and vendor coordination. Help ensure compliance with company rules and safety policies. Coordinate with departments for daily operational support. Required Skills: Good communication and interpersonal skills. Basic understanding of HR functions and admin processes. Proficiency in MS Office (Excel, Word, Outlook). Good organizational and time management abilities. Positive attitude and willingness to learn. Eligibility: Graduate in any stream (preferably BBA, B.Com, BA, or similar). Candidates must be based in Baroda or willing to relocate. Immediate joiners preferred.

INVAS Technologies is looking for Administration Executive to join our dynamic team and embark on a rewarding career journey. Manage office operations and ensure smooth functioning of the officeCoordinate with vendors and service providers for office maintenance and repairsMaintain office supplies and inventory, and place orders when requiredProvide administrative support to the senior management team, including scheduling meetings, preparing reports and presentations, and handling correspondencePlan and organize office events, including team building activities, celebrations, and meetings. Maintain records and databases and ensure compliance with legal and regulatory requirements. Manage employee travel arrangements and maintain employee records. Ensure compliance with office policies and procedures and make recommendations for improvements. Proficiency in MS Office and other relevant software. Excellent organizational and time management skills. Strong communication and interpersonal skills.

We are looking for a highly organized and proactive Office Assistant to join our team in Noida. This role is essential for ensuring the smooth and efficient daily operations of our office. The ideal candidate will be a friendly, detail-oriented individual with excellent communication skills and a strong ability to manage multiple tasks effectively. What You'll Do (Key Responsibilities): Administrative Support: Provide general administrative and clerical support to ensure the smooth functioning of the office. Reception Duties: Greet visitors warmly, answer and direct incoming phone calls professionally, and manage general inquiries. Correspondence Management: Handle incoming and outgoing mail, couriers, and emails, ensuring timely distribution and response. Office Supplies & Inventory: Monitor and manage office supply inventory, place orders, and ensure all necessary items are available. Filing & Documentation: Organize and maintain physical and digital filing systems, ensuring documents are easily accessible and secure. Scheduling & Coordination: Assist with scheduling appointments, meetings, and coordinating logistics for various office activities. Data Entry: Perform accurate data entry and assist with preparing reports, presentations, and other documents as required. Office Maintenance: Ensure the office common areas are tidy and presentable. Liaise with vendors for office equipment maintenance and repairs. Support & Collaboration: Provide support to other team members and departments as needed, fostering a collaborative work environment. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Job Summary: The Office Boy will provide general support to the office staff, ensure cleanliness and maintenance of the office premises, and assist with basic administrative tasks. This role is essential for the smooth day-to-day operations of the office. Key Responsibilities: Serve refreshments (tea/coffee/water) to staff and guests Maintain cleanliness of office premises including pantry, meeting rooms, and workstations Handle outdoor tasks such as banking, courier delivery/pickup, purchasing office supplies, etc. Ensure all office supplies (stationery, water, pantry items) are replenished on time Assist in arranging documents, filing, photocopying, and scanning when required Assist in setting up meeting rooms before and after meetings Handle minor maintenance issues or escalate to appropriate vendor Run errands as assigned by admin or HR Requirements: Minimum education: 10th pass or equivalent Previous experience in a similar role preferred Basic knowledge of cleaning and maintenance Honest, punctual, and polite behavior Ability to handle multiple tasks with responsibility Familiarity with office environment and protocols

Responsibilities: Greet visitors & manage phone calls Maintain office supplies inventory Coordinate meetings & events Schedule appointments using MS Office Suite Prepare reports with Excel data Travel allowance Accidental insurance Sales incentives Annual bonus

We're looking for an Office Administrator who can take charge of three core responsibilities at Matar Media: Studio Management and Upkeep Office Maintenance Storage and Tech Oversight Job Details Experience: Undergraduate degree with experience in administrative duties Reporting To: Operations Head, Matar Media Who Is a Creator for Us Aspiring professionals in filmmaking, photography, and animation Corporate employees, freelancers, career-switchers anyone with a fire to create Photographers, Cinematographers, Video Editors, Writers, Directors, and more What Is the Job Maintain high standards of organization and workplace structure Ensure timely upkeep of studio, assets, and consumables Coordinate studio/equipment bookings and vendor communication Develop healthy vendor and stakeholder relationships Track office inventory, property, and premises status regularly Who Are We Looking For Strong practical experience or high willingness to learn finance/admin ops in an LLP/startup Comfortable using tech especially Excel and Google Sheets to automate and streamline work Love numbers, planning, logistics, and believe math is the ultimate truth Can drive core financial results (cash flow, budgeting, profitability) and coordinate well with creators and vendors Excited to be involved in shoots and client/vendor communications Detail-oriented, even after two espressos or three beers Can offer data-driven insights and reporting clarity to founders and leadership What Will Your Day-to-Day Work Look Like Plan and execute office-related administrative and financial tasks Estimate and manage short- and long-term fund requirements Generate reports, close monthly accounts, and perform financial forecasting Maintain documentation and keep accounting data clean and accessible Track metrics, KPIs, and monitor organizational performance Support budget planning, procurement, and risk analysis Skills Required for the Role Experience in strategic planning and admin-level execution Strong knowledge of Excel / Google Sheets and general data tools Ability to think critically and creatively to solve operational issues Excellent multitasking and time management capabilities Strong written and verbal communication Ownership mindset and problem-solving attitude

Manage office supplies, Maintain records, Support HR tasks, coordinate travel, Logistics management and handle admin duties ensuring smooth daily operations in a dynamic environment. Strong organization and communication skills required. Provident fund

Maintain cleanliness in the office by cleaning workstations, conference rooms, common areas, and restrooms. Serve tea, coffee, and refreshments to staff and visitors.Handle other errands as needed, such as purchasing stationery, groceries, or other office necessities.Maintain and manage the office pantry, ensuring cleanliness and stock levels are maintained. Exp.- Fresher-Minimum 6 month Education- 12th pass

Key Responsibilities: Calendar Management: Scheduling and organizing meetings, appointments, and events. Sending reminders and ensuring timely attendance. Communication Handling: Managing emails, calls, and correspondence on behalf of the executive. Drafting and proofreading documents and reports. Travel & Logistics: Making travel arrangements including booking flights, hotels, and transportation. Preparing itineraries and travel documentation. Administrative Support: Organizing files, documents, and records (both physical and digital). Preparing reports, presentations, and briefing materials. Confidentiality Management: Handling sensitive information with discretion and professionalism. Personal Assistance: Supporting personal tasks such as errands, appointments, or family-related coordination (as required).

Record and handle all incoming outgoing physical documents and distribute to respective personnel with documentation in SAIBA and an automatic mail to be sent to all persons. All despatches should be sent centralised from Front Office (whether by hand delivery registered post courier parcel service) and maintain the details of Proof Of Delivery. Attend to all calls and forward to the respective employee. Supervise Maids and HO Office Assistant and ensure housekeeping checklist is followed. Monitor stock of housekeeping materials and refill as and when required. Monitor stock of milk, groceries and water can and buy as and when required Follow up with vendors for bills and collect the same by the 5th of every month. Eg. Office Maintenance Bills, EB wtc. Coordinate with the Finance Team for payment for all administrative expenses.

Role & responsibilities This is a full time position. Applicant is responsible for day to day management of office operations. As assistant to directors, responsible for calendar management, scheduling meetings, online proposal and bid submissions, coordinating with vendors and accounts teams, infrastructure and software management, planning and executing team events. Preferred candidate profile Graduate with atleast 2 years work experience in role as Executive Assistant. Should be familiar working with Microsoft Teams and MS Office Should be fluent in English and Kannada.

Key Responsibilities: Handle daily administrative operations and office maintenance Manage front desk, housekeeping, and dispatch services Coordinate meetings, training, and official activities Monitor attendance and maintain office supplies Serve as a point of contact for internal/external queries Report to and follow instructions from the Branch Head Oversee facility management, stationery, refreshments, and first aid Skills & Requirements: Strong communication, coordination, and interpersonal skills Proficient in Microsoft Office Positive attitude and self-driven

Job Summary: The Front Office Executive is the face of Brookfield for assisting the occupant company employees, visitors and VIP walking in in the respective buildings. They are also responsible for managing the lobby neatly and presentable throughout the day. They are responsible for answering and resolving the queries raised by the occupant company employees/ visitors and VIPs. They need to coordinate with respective vertical heads like Technical, housekeeping, EHS for rectification of complaints received from occupant company employees and update the status to respective staff who raised the query Role and Responsibilities: Attend to all queries raised by employees, visitors, vendors and manage the respective building lobby Support the occupant companies during their VIP movement/ client visit/ audits etc., Follow up with respective teams and support the occupant companies for non-availability of any kind of services for which developer is responsible Establish standard operating procedure pertaining to the function and deploy them for strict follow up Support and Coordinate for the events done from developer side for the occupant companies Create a good rapport with occupant company employees and provide them with confidence in the upkeep of all services and common areas Track the complaints received from occupant companies and coordinate for completion of work and send them an update on the task Supporting Property Manager in the respective functional areas Support all initiatives and adhoc requirement of the management Support all sustainability initiatives Submission of data for all routine reports like, daily, weekly, monthly and QBRs and furnishing all adhoc technical data required by cluster head/ property manager from time to time Support in maintaining ISO certifications/ 5S / BEE/BSC/IGBC and other certifications and adherence to the certifications and standards Responsible for greeting clients and visitors to our office parks. Giving client directions to various parts of the office and contacting employees regarding visitors Responsible for maintenance and upkeep of the lobby/entry and exit areas with regards to cleanliness, availability of amenities, maintenance of stock of items required and updated information available on display boards wherever applicable Coordinate with other departments within the campus as and when required for completion of assigned tasks Any additional tasks assigned by the property management team eg., collaborating reports, completion of training plans, events, preparing for audits or review with management, etc Standardization checklist monitoring for lobby, meeting rooms and washrooms as applicable, ensuring correctness of data in emergency sheets/IAQ monitoring, digital tenant directory, functioning of aroma diffusers, window blinds Maintenance and upkeep of common areas accessed by internal team members, visitors, and clients. Upkeep of plants and planters in the lobby, shelves, artifacts, etc., in common areas. can assist in 5S admin department leads to conduct zone wise audits and maintain appropriate records for audit. Co-ordinate and ensure annual event Calendar are followed at the site and assist PM team with organizing monthly activities. Checking the fire alarm in the lobby and following protocols as advised Ensure no person without employee ID/visitor pass moves to tenant floor. Escalate to security manager in case the individual does not have employee ID/visitor pass Please be aware of all snags/faults in the respective tower allocated. Follow-up till closure. Communicate all issues to the concerned departments. Escalate to building manager, in case of delay. Please ensure the following area is checked on daily basis. 1. Lobby, entrance portico is neat and clean 2. AC working 3. All lights working 4. Air fragrance unit working, and lobby is felt with it 5. Rest rooms near and clean 6. Tissues/handwash/etc available 7. No water stagnation 8. Vanity counter neat and clean 9. Lobby plants positioned correctly, and it is clean. 10. All lift car interior is neat and clean. 11. All floor lift landing. Any revision in the roles and responsibility will be reviewed and update in every quarter.

Responsibilities: Maintain office supplies inventory Greet visitors & manage phone calls Schedule appointments & meetings Coordinate mail distribution Manage front desk operations

Keep office premises clean and organized (includes dusting, mopping, and cleaning washrooms). Collect and distribute documents or parcels to staff or external vendors. Required Candidate profile Minimum qualification: 10th pass (or equivalent). Prior experience in a similar role preferred but not mandatory. Polite, punctual, and trustworthy

Keep office premises clean and organized (includes dusting, mopping, and cleaning washrooms). Collect and distribute documents or parcels to staff or external vendors. Required Candidate profile Minimum qualification: 10th pass (or equivalent). Prior experience in a similar role preferred but not mandatory. Polite, punctual, and trustworthy

Require office boy for opening and closing office Other office help Only male candidates required Salary slip is must

The Office Boy role at Money Honey Financial Services Pvt. Ltd. is a full-time, junior-level position based in Goregaon. The role requires 1 to 3 years of work experience in a similar capacity. The incumbent will play a crucial role in maintaining the smooth operation of the office, attending to various tasks as needed. Qualifications and Skills Proven experience of 1 to 3 years in an office setting performing supportive duties effectively. Ability to manage filing systems and ensure that all documents are organized efficiently. Strong supply management skills to maintain inventory and ensure the availability of necessary office supplies. Office maintenance skills are a must to ensure a clean and orderly environment (Mandatory skill). Excellent time management abilities to prioritize tasks efficiently throughout the day. Detail-oriented with the capability to handle tasks with precision and attention to detail. Good communication skills to liaise with office personnel and management effectively. Proficiency in following instructions accurately and promptly to assist in office operations. Roles and Responsibilities Assist in the overall maintenance of the office, ensuring that it remains tidy and organized. Manage and restock office supplies, ensuring the availability of necessary items for daily operations. Support the administrative staff in filing important documents and maintaining orderly records. Help in setting up the meeting rooms and office spaces as needed for company functions. Transport documents and manage deliveries both within and outside the office premises. Operate various office equipment efficiently, ensuring its proper maintenance and functionality. Assist in basic clerical duties such as photocopying, scanning, and mail distribution. Provide assistance to office staff in miscellaneous tasks as needed for the smooth running of the office.

Role & responsibilities Office Management Preferred candidate profile

Pick up parcels / documents from specified client locations Ensure timely and safe delivery of documents to clients / business locations. Submit visa applications to the relevant embassy or visa processing center as per the guidelines of the seniors Ensure timely and proper submission as per standard procedures. Plan the schedules beforehand to avoid last minute hassle Communicate politely and professionally with clients / submission counters Ensure accurate labeling, packaging of the documents for the courier Handling courier documents with care and ensuring safe, undamaged delivery. Submission of the courier documents on a timely basis Support inventory management by updating stock levels of stationary materials, required materials Handle basic queries or direct them to appropriate support staff. Maintain accurate records of deliveries and collections. Submit daily reports to the senior authorities Provide administrative support to senior administrative staff Ensure the vehicle is well-maintained, clean, fueled and report any issues or damages immediately. Adhere to traffic rules and company safety guidelines. Ensure the office premises are clean, organized, and properly maintained. Assisting the office teammates for scanning, printing or any other day to day work Any other work assigned by the organization on a timely basis Good verbal and written communication skills Ability to manage multiple client cases with attention to detail Problem-solving mindset with a focus on customer satisfaction Team player with the ability to work independently when needed Willingness to learn, adapt, and grow within a fast-paced environment Communication - verbal & written

Key Responsibilities: 1. Maintaining a Clean and Organized Workspace Ensure the office space is neat, organized, and conducive to productivity, including common areas and individual workstations. 2. Pick and Drop of Documents from Client/Vendor Handle the collection and delivery of important documents to clients or vendors in a timely and efficient manner. 3. Submission of Application to Authorities Prepare and submit applications to relevant authorities, ensuring compliance with required procedures and deadlines. 4. Office Support Assist with general office tasks, such as setting up meetings, organizing events, and handling day-to-day office operations. 5. Organizing and Maintaining Files and Records Keep files and records organized, both physical and digital, for easy retrieval while ensuring confidentiality and data security. 6. Ordering and Managing Office Supplies Monitor office supply inventory, place orders, and ensure necessary supplies are always available for office use. 7. Maintaining Office Equipment Ensure that office equipment, such as printers and computers, are well-maintained and functional, arranging for repairs when necessary. 8. Providing General Support to Staff Offer administrative assistance to staff, such as answering phones, scheduling meetings, and handling miscellaneous tasks. 9. Making Tea / Coffee ( For Thane Location )