Manager - COE (Company Secretarial)

Role purpose The Manager will have responsibility (as part of a team) for the delivery of services (to include training others within the team, assessing performance, allocating work, managing projects, tracking deliverables, scheduling meetings, requesting materials for meetings, preparing board packs, publishing board packs, circulating documents internally for review and execution, maintaining records, trackers and entity management systems and updating registers) to a Vice President- COE (Company Secretarial) based in Ireland. This will include delivering KPIs and MI on a regular and consistent basis for management, detailed capacity monitoring and helping to drive the implementation of a technology solution to underpin the business. All employees are expected to demonstrate core competencies as outlined below. The role of Manager has unique requirements and duties; however, these responsibilities are to be executed within the organizations framework of core values. It is expected all employees shall be high performing and self-motivated. Summary of the role The Manager will have responsibility (as part of a team) for the delivery of services (to include training others within the team, assessing performance, allocating work, managing projects, tracking deliverables, scheduling meetings, requesting materials for meetings, preparing board packs, publishing board packs, circulating documents internally for review and execution, maintaining records, trackers and entity management systems and updating registers) to a Vice President- COE (Company Secretarial) based in Ireland. This will include delivering KPIs and MI on a regular and consistent basis for management, detailed capacity monitoring and helping to drive the implementation of a technology solution to underpin the business. Key Accountabilities and main responsibilities shall include (but not be limited to)

Training others within the COE (Company Secretarial) team in Mumbai;

Assessing performance by others within the COE (Company Secretarial) team in Mumbai, allocating work to this team.

Managing projects set by the Vice President- COE (Company Secretarial);

Tracking deliverables in respect of the work allocated to the COE (Company Secretarial) team in Mumbai;

Organise board and committee meetings;

Request reports for inclusion in board papers;

Prepare board papers, board meeting and/or shareholder meeting documentation;

Prepare resolutions based on provided templates;

Preparation of management information as and when required;

Assist with the circulation of documents internally for approval and execution;

Display keen attention to detail and excellent communication skills;

Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;

Ensure client files and corporate records are maintained and updated appropriately;

Follow current Waystone policies and procedures as set out in the Employee Handbook;

Liaise professionally and effectively with management, senior staff and team members in other locations;

Maintain and update corporate records (to include the use of Diligent Entities, SalesForce and Board Intelligence);

Update registers and trackers; and

Promote team building and communication within the organization to ensure cohesive approaches and organizational culture.
Experience & Personal Attributes REQUIREMENTS The ideal candidate will have at least five years company secretarial experience in the funds/financial sector and will have completed their grad ICSI qualification. They will thrive in a fast-paced environment and should have experience managing and supporting other team members. They should also have exceptional attention to detail and must be adept at building professional working relationships with senior management and team members. Education ICSI qualified with Membership number