Junior Manager / Asst. Manager For Administration Department

Hi,

Location:

Exp 10 to 15 yrs

Education Any Graduate or Post Graduate / MBA

Key Responsibilities:

GMP Compliance & Plant Housekeeping

• Lead and manage housekeeping operations in compliance with

  Good Manufacturing Practices (GMP)

  across the plant, including production, warehouse, and office areas.
• Develop, implement, and maintain

  GMP-compliant cleaning protocols

  for all areas of the plant.
• Conduct regular inspections to ensure cleanliness and hygiene standards are maintained.
• Ensure

  audit-ready documentation

  of all cleaning activities and housekeeping reports for internal and external audits (USFDA, WHO, MHRA, etc.).

Vendor & Service Management

• Manage relationships with

  vendors

  for housekeeping, canteen, pest control, bus services, and guest house.
• Develop and monitor

  Service Level Agreements (SLAs)

  and

  KPIs

  to track vendor performance and service quality.
• Ensure services are provided

  on-time

  ,

  cost-effective

  , and within the set budgets.

Canteen & Pantry Operations

• Oversee

  canteen operations

  , ensuring food safety, hygiene, and staff satisfaction.
• Maintain

  inventory control

  for pantry supplies, ensuring proper stock levels and reducing wastage.
• Manage the

  budget

  for pantry materials, grocery procurement, and canteen expenses to ensure compliance with financial guidelines.

VIP & Guest Management

• Ensure timely and efficient arrangements for

  VIPs

  and

  guests

  , including

  transportation

  ,

  accommodation

  , and

  meeting spaces

  .
• Ensure high standards of hospitality and guest services are maintained during visits.
• Manage special requests and provide a seamless experience for VIPs and guests.
• Ensure

  auditors logistics

  (transport, accommodation, meals) are smoothly handled and their requirements are met.

Cost Management for Administrative Services

• Company Bus

  : Oversee

  transportation

  services, including

  company bus operations

  ,

  fuel management

  , and

  vehicle maintenance

  , ensuring costs stay within budget.

• Guest House Management

  : Manage operations of the

  company’s guest house

  , including

  booking

  ,

  maintenance

  , and

  cost control

  .

• Pantry & Grocery Expenses

  : Oversee

  grocery procurement

  , ensuring

  cost control

  and adherence to the pantry budget.

• Company Car Maintenance & Fuel

  : Monitor and manage

  vehicle expenses

  for company cars, ensuring

  maintenance

  and

  fuel costs

  stay within allocated budgets.

Cleaning & Sanitation Compliance

• Ensure

  regular cleaning

  of high-risk areas (production zones, warehouses, laboratories, etc.) to comply with GMP standards.
• Ensure

  staff training

  in GMP-compliant cleaning procedures, focusing on preventing cross-contamination.
• Implement and maintain

  cleaning schedules

  , ensuring all areas are cleaned according to regulatory guidelines.

Documentation & Reporting

• Maintain accurate records of

  cleaning activities

  ,

  vendor performance

  , and

  cost management

  for administrative services.
• Prepare and submit

  monthly reports

  on housekeeping, vendor performance, and budget adherence to senior management.
• Ensure all documentation is

  audit-ready

  and aligned with internal and external audit requirements.

Key Performance Indicators (KPIs):

• Housekeeping Compliance

  : 100% adherence to

  GMP

  standards across all plant areas.

• Audit Compliance

  : 100% audit-ready housekeeping and cleaning documentation.

• Vendor Performance

  : on-time, cost-effective service delivery from vendors.

• Cost Control

  : for

  company bus

  ,

  guest house

  ,

  pantry

  , and

  vehicle maintenance

  .

• Canteen Satisfaction

  :

• VIP/Guest Satisfaction

  :

• Pest Control Effectiveness

  :

• Travel & Auditor Satisfaction

• Cleaning Frequency

  :

• Waste Reduction

  : Achieve

  10% reduction

  in pantry material wastage annually.

• Inventory Management

  : Maintain

  zero stockouts

  of pantry supplies and housekeeping materials.

Required Skills & Experience:

• Experience

  : Minimum

  10-15 years

  in administrative and facility management roles within a

  pharmaceutical

  or

  manufacturing

  environment.

• GMP Knowledge

  : In-depth understanding of

  Good Manufacturing Practices (GMP)

  and related regulatory standards (USFDA, WHO, MHRA).

• Vendor Management

  : Proven experience managing

  third-party vendors

  for housekeeping, canteen, pest control, and transport services.

• Cost Control

  : Strong experience in

  budgeting

  ,

  cost optimization

  , and

  expense tracking

  for administrative services.

• Cleaning & Housekeeping

  : Hands-on experience managing

  cleaning activities

  in a

  regulated environment

  .

• Leadership

  : Strong leadership and team management skills, with the ability to train and mentor staff.

• Communication

  : Excellent communication skills, with the ability to interact effectively with internal teams and external vendors.

Educational Qualifications:

• Bachelor’s degree

  in any discipline (preferred

  B.A.

  ,

  B.Com

  , or

  B.Sc., MBA

  ).
• Additional certifications in

  Facility Management

  , or

  Hospitality Management

  are a plus.

• Prior pharmaceutical industry experience

  is highly desirable.

Interested candidate can share their updated profile on email id - amrutar@harmanfinochem.com