461 Fixing Appointments Jobs - Page 18

Position : Executive Assistant to Director Location : Raipur Industry : Manufacturing Experience : 10 to 15 year Employment Type : Full-Time Reporting To : Director Job Summary We are seeking a proactive and organized Executive Assistant to support the Director of a leading manufacturing company based in Raipur. The ideal candidate should have excellent communication, coordination, and multitasking skills. This role requires handling high-level administrative and executive support functions, research and information management, travel planning, and internal/external communications. Key Responsibilities Administrative & Executive Support Manage the Directors calendar including scheduling meetings, reviews, and appointments. Coordinate and manage travel itineraries including ticketing, hotel bookings, and travel documentation. Prepare and organize daily agenda, weekly/monthly calendar, and maintain effective follow-up systems. Take accurate minutes of meetings and ensure timely follow-up on action points. Prepare business correspondence, legal/tender documents, internal/external reports, and corporate presentations. Communication & Coordination Serve as the first point of contact for internal and external stakeholders. Handle all incoming and outgoing communications, including calls, emails, and visitor interactions. Maintain seamless communication between the Directors office and departments/clients/partners. Organize and coordinate meetings with senior management and external agencies. Documentation & MIS Maintain and update filing systemsboth physical and digitalincluding legal agreements, business correspondence, and client databases. Compile and analyze data to prepare MIS reports, project updates, and executive summaries. Draft and manage business cases, proposals, project reports, and case histories. Support the Director in the monthly/quarterly/annual review cycles. Presentations & Data Management Create, edit, and manage PowerPoint presentations including projections for billing and shift-wise data across sites. Collect, compile, and present business data in report form for strategic planning and decision-making. Backup and secure data; ensure information integrity across platforms. Social Media & Digital Management Support the Director with social media oversight, digital branding activities, and email management. Required Skills & Competencies Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in MS Office (Excel, PowerPoint, Word) and Google Suite. Experience in preparing MIS reports, business documents, and legal drafts. Ability to maintain confidentiality and handle sensitive information. Strong problem-solving and follow-up skills. Qualifications Graduate/Postgraduate in Business Administration, Management, or related field. Minimum 5 years of experience in a similar EA/Administrative role, preferably in a manufacturing or industrial setup.

Role & responsibilities Secretarial activities, travel arrangements, calendar management. Preferred candidate profile Candidates with any graduation, having 10+ years of experience in secretarial functions, calendar management, travel booking etc. Preferred Age : not more than 45 years. Male candidates are preferred.

Roles and Responsibilities Responsible for travel desk and calendar managementDesired Skills. CAN TRAVEL For WORK in INDIA & ABROAD Appointment fixing. Communicating with customers for meetings , appointments . Taking dictations . Sending emails , taking followup of pending issues. DO THE TIME TO TIME FOLLOW UP Required female Secretary to the Managing Director. :. Should have have Pleasing Personality. CANTRAVEL FREQUENTLY IN INDIA & ABROAD. CAN ARRANGE BUSINEES MEETINGS , SENDING EMAILS , DRAFTING LETTERS. Personal Assistant will be responsible for running business errands and maintaining ongoing business files. arranging travel, take notes or dictation at meetings or to provide general assistance. Diet/ Finance/ Administration/ Operations/ Personal Management to do. Desired Candidate Profile MUST HAVE A PLEASING PERSONALITY , GOOD COMMUNICATION SKILLS , ENGLISH SPEAKING Job Benefits & Perks SALARY AND TRAVEL INCENTIVE CONTACT: 9811001701

Responsibilities: * Provide administrative support to MD * Coordinate meetings & travel arrangements * Manage calendar, fix appointments & MOMs * Handle correspondence & email management * Execute secretarial tasks with excellence Annual bonus

Require a Graduate with min 1 to 3 years of exp with having experience as an office assistant / secretary in any company. exp in assisting top executive in company's day to day activities including client follow up, planning business visit, meetings

Role Overview As an Executive Assistant ,you will act as a strategic partner to the leadership staff, ensuring their time is spent on the most leveraged activities. Your responsibilities will include Managing calendars, coordinating meetings, and resolving scheduling conflicts for senior leadership. Arranging travel logistics, including flights, accommodations, and transportation. Assisting with email management and ensuring important communications are maintained. Supporting the preparation of materials for meetings and events. Collaborating with various teams to organize company events and offsites. Handling sensitive information with discretion and confidentiality. Contributing to special projects as needed. Ideal Candidate Profile 3-6 years of experience in an executive support role or similar function. Experience supporting multiple leaders in a fast-paced environment. Proficiency in Google Workspace (Docs, Sheets, Gmail) and other productivity tools. Strong organizational skills and attention to detail. Ability to manage competing priorities and work under pressure. Excellent communication skills, both written and verbal. A proactive and adaptable approach to problem-solving

o To act as they key point of contact for internal and external contacts o Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services o Assisting with scheduling and prioritizing meetings and appointments o Planning and managing office events, organising engaging activities for the team on behalf of the director o Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information o To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors o Conducting screening and profiling for recruitment on behalf of the Director Necessary Functional Skills: o Excellent follow up skills o Must have good command over English, both spoken and written o Should have working knowledge of MS Office especially Excel & Word Kindly Share Updated Resume at t.globalzonehr@gmail.com

Visitor Mgmt Managing Calls MD/JMD Coordinate,Organize, Plan meetings & Minutes Managing office supplies General administrative support Draft emails & responses on behalf of MD Upkeep of Infrastructure & Equipment’s Travel Mgmt Record & Document Mgmt Required Candidate profile 8-10Yrs Exp Graduate/Management Excellent written & verbal English communication skills is a MUST Presentable personality MS Office Flexible to travel for meetings & support Job Stability

Role & responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Preferred candidate profile Three or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees

Understand and Control the reimbursement part ; whether billable to client or non billable. Co ordinate with people who travel to ensure a process of submitting reimbursements on time Address and resolve any discrepancies , arising internally or from clients. Priscilla has been assisting me to punch in my reimbursements To manage all business cards , lapel pins , and such other requirements across the board and co ordinate with the vendor. Co ordinate for cars, any stationery or any such miscellaneous needs during our meets and conferences.

Key Responsibilities: Manage schedules, draft correspondence, handle communications, maintain files, process expenses, prepare reports/presentations, assist in events, handle confidential info, manage office tasks, arrange travel, and support team.

Responsibilities: Manage schedules, draft correspondence, handle communications, maintain files, process expenses, prepare reports/presentations, assist in events, handle confidential info, manage office tasks, arrange travel, and support team

Role & responsibilities Calendar Management: Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements. Coordinate with internal and external stakeholders to ensure efficient use of the CEO's time. Communication Liaison: Serve as the primary point of contact for internal and external inquiries directed to the CEO. Screen and prioritize incoming communications, responding on behalf of the CEO when appropriate. Administrative Support: Provide administrative assistance to the CEO, including drafting correspondence, preparing presentations, and organizing documents and files. Handle confidential and sensitive information with discretion. Meeting Coordination: Assist in the planning and coordination of meetings, conferences, and events attended by the CEO. Prepare meeting agendas, materials, and follow-up actions as required. Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, transportation, and visa requirements. Prepare travel itineraries and expense reports in a timely manner. Task Management: Manage tasks and action items assigned by the CEO, ensuring deadlines are met and deliverables are completed accurately. Follow up on outstanding items and provide regular progress updates. Database Management: Maintain and update contact lists, organizational charts, and other databases relevant to the CEO's responsibilities. Ensure accuracy and completeness of information. Special Projects: Assist the CEO in various special projects and initiatives, including research, analysis, and presentation preparation. Take initiative to identify opportunities for process improvements and efficiency enhancements

Responsibilities: 1. (SPOC) co-ordination between management and vendors 2. Calendar and Schedule meetings 3. Documentation & record management 4. Travel Desk 5. Event planning 6. Facility Management 7. Reporting Project schedules Health insurance Annual bonus Provident fund

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Handle correspondence, emails, and phone calls on behalf of the MD, maintaining confidentiality and discretion. Prepare letters and documents (e.g., MOMs) as required by the MD or requested by external parties. Follow up with clients and stakeholders to ensure timely completion of tasks and projects. Desired Candidate Profile 6-11 years of experience as an EA/Executive Assistant Strong skills in delegation, secretarial activities, fixing appointments, letter drafting, follow-ups. Ability to work independently with minimal supervision while maintaining high levels of accuracy and attention to detail.

We are hiring for the role of Executive Assistant To Managing Director Job Responsibilities: - Manage Managing Directors calendar, schedule meetings and appointments. Organize travel arrangements. Document minutes of the meetings , maintain proper records . Follow up on action required after the meeting. Prepare required reports & presentation. Manage e-mails, calls and messages. Overall responsible for handling Managing Director office. Desired profile of the candidate: - The candidate should have excellent communication skills in English . Proficiency in office tools: (eg MS Office, Scheduling Software) Adaptability, proactiveness & attention of detailing. Willing to travel extensively with Managing Director. Desired work experience : 04 - 10 Years Contact Information : Name : Ms. Yashaswini Email id : nitaa@rajyoginternational.com or admin1@rajyoginternational.com Phone no. : +91 8130107337

Role & responsibilities Executive & Personal Support Manage daily calendar, appointments, and travel arrangements for the executive. Handle personal errands, household scheduling, and family coordination as required. Maintain discretion and confidentiality in all personal matters. Act as gatekeeperscreening calls, emails, and visitors. Business & Administrative Functions Prepare reports, minutes, presentations, and correspondence on behalf of the executive. Coordinate and organize board meetings, including drafting agendas and maintaining meeting records. Liaise with internal departments and external stakeholders on business matters. Conduct market research and prepare briefing documents for meetings. Interested candidate can share their CV to recruitment@gtgroup.in or Whatsapp @ 8925865862

Maintain accurate corporate records & reports Draft & edit emails, memos & comms. Schedule meetings & send reminders Coordinate travel & prepare itineraries Prepare docs. using MS Office tools Record meeting minutes Liaise with executives and clients Required Candidate profile Must be Bachelor’s or master’ degree in Commerce Need Female (Married & Settled) Must have EA experience Interested whatsapp @9958373767 or mail CV @ stemford.recruiter1@gmail.com

Manage CEO Calendar. Coordinate travel arrangements and prepare itineraries. Handle communication. Assist with special projects and other tasks as assigned. Strong organisational and time-management skills. Excellent communication abilities.

We are looking for a talented and competitive Inside Sales Representative who must be comfortable researching accounts, mining relevant companies and contacts, fixing appointments for detailed discussions, generating leads, and identifying sales opportunities. Role & responsibilities Identify relevant companies and mine relevant contacts. Reach out to new prospects through emails, cold calling and LinkedIn. Have experience in Lead generation Researching and identifying sales opportunities, generating leads, target identification. Report daily on activities done and results achieved Filter out relevant data and analyze the same. Desired candidate profile Ability to handle, manage / engage / fix-up meetings with C-Suite executives. An Independent contributor, self-motivated, goal oriented and dependable professional. Excellent verbal & written communication skills, good in probing with attention to detail. Ability to multi-task, prioritize, and manage time effectively.

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research

Executive Secretary to Managing Director for MNC, We are looking for local (Erstwhile Anantapur District ) who has some experience in any area like Administration, Secretarial activities, sales can apply Please call us @ 73053 25599 Or email your CV to jagannaath@kamms.net Position Name: Executive Secretary Job Type: Permanent/Full Time Job Location: Near Penuknda (90 km from Bangalore air port) Qualification: Any Graduation Job Summary: The Executive Secretary will provide high-level administrative support to the Managing Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 40 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelors degree in Business Administration or related field preferred. At least four years of related experience required.

Key Responsibilities: Travel Management: Organize travel arrangements, including flights, hotels, and transportation. Correspondence: Handle and manage professional correspondence via email, phone, or physical mail. Scheduling: Efficiently manage and coordinate the executive's calendar and appointments. Calls Management: Screen, direct, and manage phone calls as required. Calendar Management: Maintain and update daily, weekly, and monthly calendars for meetings and appointments. Desired Profile: Gender: Female candidates only. Age: 25-35 years. Experience: Freshers are welcome to apply. Communication Skills: Strong verbal and written communication skills in English. Location: Candidate must be residing in Mumbai. CTC: Based on experience. Qualification: HSC (Higher Secondary Certificate) Required Skill Set: Familiar with MS Office (Word, Excel, PowerPoint) Proficient in written and verbal communication in English Additional Attributes: Proactive, organized, and detail-oriented. Ability to multitask and prioritize effectively. A professional, friendly, and approachable demeanor. If you meet the above qualifications and are looking for an opportunity to grow in a dynamic work environment, we would love to hear from you!

Key Accountabilities Domestic & Foreign travel arrangements, Guest House bookings and coordination. Arranging VC (Video Conference) & AC (Audio Conference) Room for Meetings. Management of Expense Vouchers of department employees. Visitor Management. Assisting the Dept. head in his day to day tasks. Scheduling meetings internally as well as external. Coordinating between the various departments and the Head for daily reports, follow ups needed by him. Keeping inventory of office stationary etc. Maintaining various MIS reports Help staff with Visiting Cards printing Required Experience Minimum 3-4 years of experience of working as Executive Assistant to Department Head Education & Preferred Qualifications Graduate Core Competencies Good communication skills Understanding of Microsoft Office Strong service orientation

Manage executive support tasks: document prep, communication, scheduling, travel, reports, and client/vendor liaison. Ensure confidentiality and assist CEO with projects and outreach.