Executive Assistant to Founder

Job Title: Executive Assistant to Founder (Only Female Candidates)

Location: Kolkata

Company: Label Unallume Private Limited

Experience Required: 2-5 Years

Age: 30-45

An Executive Assistant (EA) plays a vital role in both professional and household settings, often handling a combination of administrative, organizational, and personal tasks to support their employer's professional and personal life. The job role of an EA can vary widely depending on the specific needs of the employer, but here’s an overview of common responsibilities in both areas:

Professional Role:

• Calendar Management:
• Scheduling meetings, appointments, and travel arrangements.
• Managing the employer's calendar to avoid conflicts and ensure efficient time management.
• Communication:
• Handling phone calls, emails, and correspondence on behalf of the employer.
• Drafting, proofreading, and sending out communications as needed.
• Meeting Preparation:
• Organizing and preparing materials for meetings (e.g., agendas, presentations).
• Taking minutes during meetings and following up on action items.
• Travel Arrangements:
• Booking flights, hotels, transportation, and handling visas or travel documents.
• Preparing travel itineraries and ensuring all logistics are in place.
• Document Management:
• Organizing and maintaining files, both digital and physical.
• Handling confidential documents with discretion.
• Project Management:
• Assisting with or managing specific projects, ensuring deadlines are met.
• Coordinating with other staff members or external partners.
• Financial Management:
• Managing expenses, preparing budgets, and handling invoicing.
• Tracking receipts, processing reimbursements, and ensuring all financial documents are in order.
• Personal Errands:
• Running personal errands for the employer, such as shopping, picking up dry cleaning, or managing personal appointments.

Household Tasks:

• Household Management:
• Overseeing the day-to-day operations of the household, including managing household staff (if applicable).
• Ensuring the home is well-stocked with groceries and supplies.
• Scheduling Home Maintenance:
• Arranging for and overseeing repairs, maintenance, and services in the home.
• Coordinating with service providers, such as cleaners, gardeners, or contractors.
• Event Planning:
• Organizing personal events or social gatherings, including invitations, catering, and entertainment.
• Handling logistics for both small and large events.
• Family Support:
• Managing family schedules, including school pick-ups, extracurricular activities, and appointments.
• Assisting with tasks related to children, such as arranging for childcare or helping with school projects.
• Financial Management:
• Paying household bills, managing household budgets, and keeping track of expenses.
• Handling financial matters related to the household, such as insurance and taxes.
• Personal Shopping:
• Shopping for clothing, gifts, groceries, or other personal items as needed.
• Handling returns, exchanges, or special requests.
• Travel Planning for Family:
• Planning and organizing family vacations, including bookings, itineraries, and packing.
• Ensuring all travel arrangements align with the family's needs and preferences.
• Health and Wellness:
• Coordinating healthcare appointments, managing prescriptions, and ensuring the family’s wellness needs are met.
• Arranging for fitness trainers, nutritionists, or other wellness services.

Skills Required:

• Organization and Time Management: Ability to juggle multiple tasks and prioritize effectively.
• Communication: Strong written and verbal communication skills.
• Discretion and Confidentiality: Handling sensitive information with care.
• Problem-Solving: Ability to think on your feet and handle unexpected issues.
• Attention to Detail: Ensuring accuracy in all tasks, from scheduling to financial management.
• Flexibility: Willingness to adapt to changing schedules and needs.
• Tech Savvy: Proficiency with office software, online tools, and possibly home automation systems.
• 2+ years as an Executive Assistant, Personal Assistant, or similar role
• Experience working with founders, CXOs, or in fast-paced start-ups
• Ability to multitask, stay calm under pressure, and solve problems independently

Reach Out to Us

Join our team and be part of exciting projects where your expertise will make a significant impact!

E-mail: [email protected]

Call us : Supurna Mondal(HR Executive)

Contact number :7439977205

Address : 5th floor, 11/1C/2, East Topsia Road, opp. Zodiac Banquet, Kolkata, West Bengal - 700046

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Schedule:

• Day shift
• Weekend availability

Language:

• English (Preferred)

Work Location: In person