Executive Assistant to CEO

Job Summary:

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will manage schedules, communications, meetings, and other administrative tasks while maintaining a high level of confidentiality and professionalism.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements
• Handle all communication (emails, phone calls, and messages) on behalf of the CEO
• Coordinate and schedule meetings, conferences, and events
• Prepare reports, presentations, and documentation for internal and external meetings
• Act as a liaison between the CEO and internal teams or external stakeholders
• Take meeting minutes and follow up on action items
• Conduct research and compile data to support executive decision-making
• Organize and maintain confidential files and records
• Manage expenses, reimbursements, and travel itineraries
• Support the CEO with personal tasks when required

Requirements:

• Bachelor’s degree in Business Administration or a related field (preferred)
• Proven experience (4–9 years) as an Executive Assistant, Personal Assistant, or similar role
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of discretion, integrity, and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); knowledge of project management tools is a plus
• Ability to work under pressure and handle multiple tasks simultaneously

Preferred Skills:

• Prior experience supporting C-level executives
• Strong interpersonal skills and a professional demeanor
• Detail-oriented with a proactive approach
• Familiarity with corporate systems, travel coordination, and event planning

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹80,000.00 per month

Schedule:

• Day shift
• Fixed shift
• Morning shift

Application Question(s):

• Your current salary?
• Are you comfortable with Zaveri Bazaar, Shaikh Memon Street, Near juma Masjid, Opp Mohan Mithaiwala, Kalbadevi in Mumbai location?

Work Location: In person