Posted:1 month ago|
Platform:
Work from Office
Full Time
Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met.
• Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members.
• Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities.
• Maintain an organized filing system of paper and electronic documents.
• Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards.
• Develop and sustain a level of professionalism among staff and clientele.
• Act as the primary point of contact between the executive and internal/external stakeholders. • Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives.
• Anticipate and resolve administrative issues and challenges to ensure smooth operations.
• Help identify and resolve project issues, escalating when necessary.
• Handle claims processes, including documentation, submission, and resolution.
• Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management.
• Advanced Microsoft Office skills, with an ability to become familiar with firm specific programs and software.
• Strong problem-solving skills with impeccable multi-tasking abilities.
• Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders.
• Excellent organizational and time-management skills.
• Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts.
• Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities.
• Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy.
• Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval
• Any Graduate or masters degree or comparable experience
Mount Talent Consulting
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