Executive Assistant

Role & responsibilities

Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met.

• Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members.

• Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities.

• Maintain an organized filing system of paper and electronic documents.

• Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards.

• Develop and sustain a level of professionalism among staff and clientele.

• Act as the primary point of contact between the executive and internal/external stakeholders. • Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives.

• Anticipate and resolve administrative issues and challenges to ensure smooth operations.

• Help identify and resolve project issues, escalating when necessary.

• Handle claims processes, including documentation, submission, and resolution.

Skills/ Abilities:

• Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management.

• Advanced Microsoft Office skills, with an ability to become familiar with firm specific programs and software.

• Strong problem-solving skills with impeccable multi-tasking abilities.

• Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders.

• Excellent organizational and time-management skills.

• Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts.

• Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities.

• Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy.

• Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval

Educational Qualification/ Experience:

• Any Graduate or masters degree or comparable experience

• Experience working with US based companies.

Work location: