Executive Assistant- Corporate Communications

Location: Gurugram, Head OfficeExperience:5+ YearsKey Responsibilities :

1. Calendar, Travel & Expense Management

• Manage and coordinate complex calendars across time zones

• Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics

• Handle expense claims, reimbursement submissions, and budget tracking

• Ensure accurate and timely record-keeping for audit purposes

2. Meeting & Event Coordination

• Schedule and coordinate internal and external meetings, including logistics and venue arrangements

• Prepare agendas, take detailed meeting notes (MOMs), and maintain recordings of virtual meetings

• Follow up on action items from meetings to ensure timely completion

• Support the organization of team events, workshops, offsites, and corporate gifting

3. Communication & Documentation

• Prepare and edit team presentations, decks, event materials, press releases, and manuals

• Maintain a comprehensive contact database for managers and external stakeholders

• Manage internal communications and assist with executive correspondence

4. Vendor & Procurement Support

• Coordinate vendor onboarding and documentation

• Create and manage Purchase Orders (POs)

• Follow up on vendor payments and maintain related records

• Maintain organized documentation for bills, invoices, and procurement activities

Qualifications & Skills:

• Minimum of 5 years of experience in executive assistance, administration, or operations roles

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.)

• Strong organizational skills with keen attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and work independently in a fast-paced environment

Preferred Attributes:

• Prior experience supporting senior leadership or cross-functional teams

• Exposure to procurement systems and vendor management processes

• Discretion in handling confidential information

• High degree of professionalism and interpersonal skills