Email Operations Manager

Remote Operations Assistant (Email & Data Ops)

Full-Time | Remote

We’re looking for a fast, reliable, detail-obsessed Email Operations Manager to help us run a high-volume outbound email operation. This is a full-time, long-term role with opportunity to grow if you prove competent and consistent.

You’ll be directly in charge of the Operations/Support layer that fuels our email campaigns covering hundreds of thousands of sends per week. Your job will be to oversee multiple swim lanes of critical ops that are responsible for our success.

If you're someone who loves clean systems, structured workflows, driving accountability and working behind the scenes to make everything run smoothly - we'd love to hear from you at upcision.

What You'll Be Doing

• Manage and update our large repository of

  domains and email inboxes

• Track and record

  daily changes to 80+ email templates and subject lines

• Upload, verify, and compare

  warm-up configurations

  across tools
• Maintain

  tagging systems

  inside Instantly
• Spot checking warmup settings on 1000s of inboxes
• Distribute sheets to email testers (Mailreach, template variants, etc.)
• Update internal tracking sheets (e.g. payroll logs, data audits)
• Perform

  routine data pulls and cleanups

  from shared files

Requirements

• Strong English reading and writing skills

• Extremely detail-oriented

  — you spot a missing space or variable error instantly
• Fast and efficient with tools like Google Sheets, Airtable, Gmail, Notion, etc.
• Able to

  follow SOPs

  and execute repetitive tasks without drift
• Experience with spreadsheet management/organization
• Able to

  self-QC

  before submitting work (we don't want to recheck your rechecking)
• Comfortable with

  routine, structured, high-volume work

• Available during

  US business hours

  (EST preferred or flexible overlap)

💡 Bonus Points (Not Required)

• Experience with outbound email tools (Instantly, Mailreach)
• BPO, VA, or back-office work experience in email/data environments
• You’ve worked in a

  process-heavy role

  and enjoy system-level work