Documentation Executive

Company overview:

Odak Solutions was established in 2019 by a group of seasoned professionals bringing diverse domain expertise and extensive industry knowledge. Since its inception, Odak Solutions has established itself as a frontrunner in the Logistics BPO sector, specializing in tailored Back Office services exclusively for the Shipping & Logistics industry. Leveraging profound industry insights, SLA-driven processes, and advanced technological prowess, we guarantee efficient and precise management of documentation, coordination, operations, and accounting. Our logistics back-office solutions empower Freight Forwarders, NVOCC Agencies, and Liners to boost productivity, expedite turnaround times, reduce operational expenses, and enhance profitability.

We are seeking a diligent and experienced Import Operations Coordinator to join our team. The ideal candidate should have a strong background in NVOCC operations with a proven ability to manage import processes efficiently. As an Import Operations Coordinator, you will be responsible for coordinating with various stakeholders to ensure smooth import operations and timely documentation.

Responsibilities:

• Coordinate with agents for pre-alerts, verify import Bill of Lading (BLs), and update ERP systems.
• Prepare arrival notices and delivery orders accurately and timely.
• Submit import manifests in compliance with regulatory requirements.
• Good knowledge and hands on experience with IGM filing.
• Maintain updated records and provide regular status updates to the team leader.
• Communicate effectively with shipping lines, consignees/customers, and overseas agents.
• Ensure all operations comply with company policies, industry regulations, and quality standards.

Requirements:

• Bachelors degree in any field.
• Minimum 1-3 years of experience in import operations, preferably in a NVOCC/FFD Environment.
• Proficient in using Microsoft applications.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and meet deadlines, with flexibility to work any shift.

  Role & responsibilities

Preferred candidate profile