College Registrar

Job Title: Registrar

Reports To: Vice President for Academic Affairs / Dean of Academic Affairs (or equivalent senior academic administrator)

Key Responsibilities:

1. Student Records Management:

* Oversee the secure and accurate maintenance of all student academic records, including admissions data, course registrations, grades, academic standing, degree audits, and graduation information.

* Process and manage requests for official transcripts, enrollment verifications, degree certifications, and other academic documents.

2. Registration and Enrollment Services:

* Plan, develop, and manage the student registration process for all academic terms (e.g., course selection, add/drop, withdrawals).

* Develop and publish detailed academic calendars and registration schedules.

* Oversee the timely and accurate entry of grades and last dates of attendance.

* Coordinate course scheduling and classroom assignments in collaboration with academic departments.

3. Academic Policy Enforcement & Compliance:

* Interpret, implement, and enforce the college's academic policies and procedures as outlined in the academic catalog and student handbook.

* Ensure compliance with accreditation standards and state/federal reporting requirements related to student data and academic outcomes.

* Collaborate with academic leadership to review and recommend updates to academic policies and procedures.

4. Data Management and Reporting:

* Utilize and manage the institution's Student Information System (SIS) effectively for all registrar functions.

* Compile, analyze, and report statistical data related to enrollment, retention, graduation rates, and other key academic metrics for internal use and external agencies.

* Generate various reports as requested by college administration, government bodies, and other external stakeholders.

5. Leadership and Supervision:

* Lead, supervise, and mentor the Registrar's Office staff, including hiring, training, and performance evaluations.

* Develop and manage the departmental budget, ensuring efficient allocation of resources.

* Foster a student-centered environment that provides excellent service to students, faculty, and staff.

6. Collaboration and Communication:

* Serve as a primary liaison between students, faculty, academic departments, and other administrative offices (e.g., Admissions, Financial Aid, IT).

* Communicate effectively and provide guidance to all stakeholders on academic policies, registration procedures, and student record issues.

* Participate in relevant college committees and initiatives.

Required Qualifications:

* Education: Bachelor's degree in Education, Business Administration, Higher Education Administration, or a related field. Master's degree preferred.

* Experience: Minimum of 5-7 years of progressively responsible experience in a Registrar's Office or academic administration role within a higher education setting.

* Technical Skills:

· Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Experience with data analysis and reporting tools.

* Knowledge:

· Thorough understanding of academic policies, procedures, and best practices in higher education.

Skills and Abilities:

* Exceptional Organizational Skills: Ability to manage multiple priorities, complex tasks, and strict deadlines with meticulous attention to detail and accuracy.

* Strong Communication Skills: Excellent written and verbal communication skills, including the ability to convey complex information clearly and concisely to diverse audiences.

* Interpersonal Skills: Proven ability to build positive relationships and collaborate effectively with students, faculty, staff, and external stakeholders.

* Problem-Solving & Analytical Skills: Capacity to analyze situations, identify problems, and develop effective solutions in a timely manner.

* Leadership & Supervisory Skills: Demonstrated ability to lead, motivate, and manage a team.

* Customer Service Orientation: A strong commitment to providing excellent service and support to the college community.

* Adaptability: Ability to adapt to changing technologies, policies, and institutional needs.

* Discretion & Confidentiality: Ability to handle sensitive and confidential student information with the utmost discretion and integrity.

Job Type: Full-time

Pay: ₹100,000.00 per month

Ability to commute/relocate:

• Kankarbagh, Patna, Bihar: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Master's (Preferred)

Experience:

• Registrar: 5 years (Required)

Work Location: In person

Application Deadline: 30/06/2025
Expected Start Date: 01/07/2025