230 Calendaring Jobs

As a Recruiting Coordinator at MongoDB, you will play a crucial role in facilitating a seamless and inspiring interview experience for candidates applying to join our team. Your responsibilities will include partnering with a team of Recruiters to schedule phone, video, and in-person interviews, ensuring timely communication with candidates throughout the interview process, and utilizing our Applicant Tracking Systems to guide candidates through their upcoming interviews. Additionally, you will be responsible for arranging travel and accommodation for out-of-town candidates, greeting candidates, and ensuring on-site interviews run smoothly. Your role will also involve assisting with operational responsibilities such as job requisition creation, offer letter generation, and background checks. To excel in this role, you must possess outstanding organizational skills with superb attention to detail. Previous experience as a recruiting coordinator, admin, or intern is required, along with experience in scheduling interviews and calendar management. You should be a team player, adept at working with multiple people simultaneously, and possess a creative and process-driven mindset, constantly seeking ways to enhance efficiency. Building relationships and being a people person are essential qualities for this position. Familiarity with MongoDB and a genuine interest in the company's innovative work is highly valued. Previous experience in a Candidate Experience/Recruiting Coordinator role is advantageous, and flexibility to attend to urgent candidate matters outside of working hours is necessary. At MongoDB, we are committed to fostering a supportive and enriching culture for our employees, offering various benefits such as employee affinity groups, fertility assistance, and a generous parental leave policy. We prioritize our employees" wellbeing and aim to support them throughout their personal and professional journeys. As an equal opportunities employer, MongoDB is dedicated to providing necessary accommodations for individuals with disabilities during the application and interview process. If you require an accommodation due to a disability, please inform your recruiter. Join our team at MongoDB and be part of an organization that empowers innovators to create, transform, and disrupt industries by leveraging the power of software and data. Become a key player in our mission to enable organizations of all sizes to build, scale, and run modern applications, and contribute to the development of next-generation, AI-powered solutions trusted by leading organizations worldwide.,

Male Candidates Only Responsibilities * Willing to work 6 days a week * Comfortable with traveling * Coordinate meetings & events * Manage CEO's schedule & travel plans * Ensure seamless secretarial support * Handle correspondence & communications

Company- Akova Fintech Solutions Private Limited Job ID- EA/HR/JUNE25 Designation- Executive Assistant to Director (Fresher & Experienced) Location: 18 Rabindra Sarani, Poddar Court building, Gate No: 3, 3rd Floor, Room No: U, Kol-700001 Salary: As per candidature Job Type: Full-time, Work from Office About Akova Fintech Solutions : Akova is an Indian FINTECH company. It has achieved the expertise in providing strategic IT and Financial business solutions and services for complex business problems in multiple industry sectors including retail, healthcare, finance, education and more. Our vast technology and industry expertise enable us to focus on cutting-edge internet technologies with the aim to develop scalable, secure and easy-to-use web applications that work across multiple devices. We believe that the judicious use of technology, together with a good design can reduce complexity, connect individuals and provide valuable insights, all of which ultimately help businesses to succeed. Core Responsibilities: Calendar Management: Scheduling and coordinating appointments, meetings, and travel arrangements. Prioritizing and managing the executive's calendar, ensuring efficient use of time. Communication Management: Screening and responding to emails, phone calls, and other correspondence. Drafting and preparing reports, presentations, and other documents. Acting as a liaison between the executive and internal/external stakeholders. Travel Arrangements: Booking flights, accommodations, and transportation. Creating detailed travel itineraries. Handling travel-related expenses and reimbursements. Meeting Support: Preparing meeting agendas and materials. Taking and distributing meeting minutes. Coordinating logistics for meetings and events. Expense Management: Tracking and processing expense reports. Managing budgets and financial records. Information Management: Organizing and maintaining files and records. Conducting research and gathering information. Project Management: Assisting with project coordination and tracking deadlines. Following up on action items and ensuring timely completion. Confidentiality: Handling sensitive information with discretion and maintaining confidentiality. General Administrative Support: Ordering supplies and managing office equipment. Handling incoming and outgoing mail. Performing other administrative tasks as needed. Required Skills and Qualifications: Strong organizational and time-management skills. Need to comfortable with Travelling Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks and prioritize effectively. Strong problem-solving and decision-making skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Discretion and confidentiality. Experience in a similar role is often preferred. Sometimes a bachelor's degree is preferred, but experience can often be substituted. Freshers are also welcome. Interested candidates are requested to send us their updated CV at pratik.ghosh@akova.in, or call us directly @ 9147067841

Job Title: Executive Assistant to the Director Location: Kolkata Reports to: Director Job Summary: We are seeking an experienced, proactive, and detail-oriented Executive Assistant to support the Director in managing day-to-day operations and facilitating the smooth running of the executive office. The Executive Assistant will act as a key point of contact between the Director and internal/external stakeholders, handling a variety of administrative, organizational, and project management tasks. This role requires discretion, strong communication skills, and the ability to prioritize tasks in a dynamic environment. Key Responsibilities: Manage the Directors schedule and appointments Coordinate meetings and travel arrangements Prepare reports, presentations, and meeting materials Act as a liaison between the Director and internal/external stakeholders Maintain confidentiality and handle sensitive information Assist with event planning and special projects Qualifications: Bachelor’s degree in Business Administration, Communications, or a related field preferred. 3-5 years of experience in an executive assistant role Strong organizational, communication, and multitasking skills Proficient in Microsoft Office Suite Ability to work independently and maintain confidentiality Experience with event planning or project management software. Advanced proficiency in document management systems and digital collaboration tools.

Handling day to day operations, Preapring dashboard Travel coordination Fixing appointments Calendar management MOM

Handling day to day operations, Preapring dashboard Travel coordination Fixing appointments Calendar management MOM

Role & responsibilities Title : Administrative Support Specialist Number of Resources : 1 Duration for the engagement : 6 Months initially Urgency : Immediate Preference : BGV ready candidates Preferred location for the resource : onsite, JFWTC Bangalore Summary/Purpose: We seek a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team. In this role, you will provide comprehensive administrative assistance to high-level executives and teams, enabling smooth day-to-day operations, optimizing workflows, and supporting strategic business functions. This position is ideal for a self-starter who thrives in a fast-paced, collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion. Essential Responsibilities Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies. Manage complex calendars, including scheduling and coordinating meetings, appointments, and events. Screen, prioritize, and manage high-volume email communications; handle sensitive information with discretion. Coordinate domestic and international travel arrangements, including itineraries, reservations, and travel documentation. Organize and support internal and external meetings, including logistics, meeting rooms, materials, and technology setup. Assist with planning and executing corporate events, from vendor coordination to venue management. Prepare, format, and manage various documents, including reports, presentations, and communications. Maintain filing systems and ensure accurate records management. Prepare and process invoices and support vendor setup and coordination. Support broader team initiatives, programs, and continuous improvement efforts. Qualifications / Requirements Bachelors degree in business administration or related field (preferred). Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools. Strong organizational and multitasking skills with an ability to prioritize effectively. Excellent verbal and written communication skills. High level of discretion and confidentiality. Adaptable and responsive to changing work priorities and environments. Keeping attention to detail and a commitment to accuracy in all tasks Experience 25 years of experience in administrative roles, with proven experience supporting senior-level executives. Interested candidate may reach or drop your updated resume to below mail id Nithya_kumar@persolkelly.com Regards, Nithya CONFIDENTIAL NOTE: By submitting your resume or personal data, you acknowledge reading and agreeing to our Privacy Policy. You hereby provide voluntary consent to the collection, use, processing, and disclosure of your data by us and our affiliates, in line with the Privacy Policy. and applicable laws. If you wish to withdraw your consent or have any concerns, you may submit a request to our designated consent manager, as outlined in our Privacy Policy. We prioritize your privacy. SECURITY NOTE: We at PERSOLKELLY India or our representatives, do not ask job seekers for fees, personal banking information, or payments through unofficial channels. Official communications will only come from @persolkelly.com. Report any suspicious activity to Contactus_in@persolkelly.com. Click here to find out how you can safeguard yourself from job scams

Multitasking and time-management skills, with the ability to prioritize tasks Smart and Positive attitude. High school degree: additional certification in Office Management is a plus. work experience as a Secretary, Representative or similar role.

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Manage executive schedule * Provide administrative support * Arrange travel & accommodations Annual bonus Provident fund Health insurance

Role & responsibilities 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Preferred candidate profile Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Preferred Male candidate Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful Resume Email - career@group-108.com / 9599663145

Support leadership in managing schedules, coordinating projects, handling communication, and ensuring smooth day-to-day operations across creative and business functions in a fast-paced, brand-led environment. Discretion and agility are key.

Manage the R&D Director calendar, schedule meetings, and arrange appointments. Coordinate travel arrangements, Prepare and edit correspondence, reports, Maintain and organize files, Screen and prioritize incoming calls, email.

Coordinating internal communication, emails, and calls on behalf of the executive,racking and monitoring ongoing projects in R&D, Quality, Supply Chain, and Logistics,4. Maintaining documentation, organizing records, and ensuring timely follow -Ups

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Key Responsibilities: Calendar & Task Management: Manage schedules, appointments, and reminders for the MD. Client Calling: Make a minimum of 50 calls daily to clients/prospects in the US or Canada (majority may be of Indian origin).

Job Title: Executive Assistant to the Managing Director Location: Thane West Company: End-to-End Service Providing Company (part of a global outsourcing & consulting group) Working Days: 6 days/week (Last Saturday off) | Timings: 10:00AM 6:30PM About Us Established in 2009, Wisecor is a leading Global Capability Center (GCC) offering strategic shared-services and consulting across finance, HR, compliance, IT, healthcare, trade finance, investment banking, and automation. Trusted by over 500 clients across 10+ industries, we deliver tailor-made, certified outsourcing solutions with a strong focus on efficiency, compliance, and sustainable growth. Our operations span India, USA, UK, EU, Japan, GCC countries, and beyond. Job Summary We are seeking an Executive Assistant to the Managing Director to support daily operations through efficient administrative handling, calendar management, coordination with internal/external stakeholders, and maintaining confidentiality in a dynamic business environment. Key Responsibilities Calendar & Scheduling – Manage MD’s diary, meetings, and reminders Communication Support – Handle email, calls, and correspondence Task & Project Coordination – Prioritize tasks, ensure timely delivery Admin & Document Prep – Prepare reports, presentations, and internal documentation Travel Logistics – Organize domestic/international travel, bookings, and planning Confidentiality – Maintain discretion in handling sensitive information Problem-Solving – Address urgent situations with agility and tact Stakeholder Liaison – Collaborate with teams, clients, and business partners Requirements Minimum 2 years of experience as an Executive Assistant or similar role Excellent organizational, communication, and interpersonal skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to work independently and under pressure High level of integrity and professionalism Contact to Apply Ankit Arun Shetty – +917718888269 ankit.shetty@wisecor.in

About the Client Client is a reputed corporate law firm CTC : Maximum 19 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Were looking for a high-integrity, proactive Executive Assistant to support our founder across work and personal tasks. Must be organized, fast, a great communicator, and comfortable multitasking. Field visits and admin support included.

Seeking a highly proactive and discreet EA to the MD who will act as a strategic partner and confidante. The role demands excellent communication skills, a strategic mindset, and ability to interact with senior stakeholders across departments.

Seeking a highly proactive and discreet EA to the MD who will act as a strategic partner and confidante. The role demands excellent communication skills, a strategic mindset, and ability to interact with senior stakeholders across departments.

Job Profile-Executive Assistant to Vice President Must have experience dealing with top management only such as Vice President, CEO, COO, CRO, CFO etc. Minimum Experience- 6-8yrs from top hospitals Shared Cv -hrleomnoida008@gmail.com/9667164071

Role & responsibilities Coordinate end-to-end supplier communication and oversee product onboarding procedures. Manage and update task trackers, ensuring smooth collaboration between internal teams and external partners. Conduct market research, surveys, and data collection to support strategic planning and decision-making. Maintain organized records, digital files, and databases for efficient document retrieval and tracking. Prepare costing sheets, MIS reports, SOP documentation, business presentations, and official correspondence. Serve as the first point of contact for calls, emails, and messages, and flag critical issues for leadership attention. Address customer concerns and grievances, ensuring timely and satisfactory resolution. Maintain strong relationships with vendors, clients, and regulatory bodies to support business operations. Coordinate domestic and international travel, transport, accommodation, and logistics for leadership and stakeholders. Schedule and organize business meetings, conferences, and corporate events with detailed planning. Manage and update executive calendars, ensuring conflict-free scheduling and priority alignment. Implement and enhance administrative processes for improved operational efficiency. Track deadlines, follow up on key deliverables, and support execution of high-priority assignments. Assist with financial operations including invoice processing, vendor payments, and budget tracking. Manage personal tasks for leadership such as property maintenance, vendor coordination, and household purchases. Handle confidential matters with utmost discretion, professionalism, and trust. Apply problem-solving skills and take initiative in independently managing new assignments. Communicate effectively across all levels, ensuring smooth stakeholder interaction and professional correspondence. Utilize tools such as Excel, PowerPoint, Google Suite, and Zoho to generate analytical reports and automate routine tasks. Contact Person - Vishwanath R Mobile Number - 7349735447