288 Calendaring Jobs - Page 4

Key Responsibilities: Calendar & Task Management: Manage schedules, appointments, and reminders for the MD. Client Calling: Make a minimum of 50 calls daily to clients/prospects in the US or Canada (majority may be of Indian origin).

Job Title: Executive Assistant to the Managing Director Location: Thane West Company: End-to-End Service Providing Company (part of a global outsourcing & consulting group) Working Days: 6 days/week (Last Saturday off) | Timings: 10:00AM 6:30PM About Us Established in 2009, Wisecor is a leading Global Capability Center (GCC) offering strategic shared-services and consulting across finance, HR, compliance, IT, healthcare, trade finance, investment banking, and automation. Trusted by over 500 clients across 10+ industries, we deliver tailor-made, certified outsourcing solutions with a strong focus on efficiency, compliance, and sustainable growth. Our operations span India, USA, UK, EU, Japan, GCC countries, and beyond. Job Summary We are seeking an Executive Assistant to the Managing Director to support daily operations through efficient administrative handling, calendar management, coordination with internal/external stakeholders, and maintaining confidentiality in a dynamic business environment. Key Responsibilities Calendar & Scheduling – Manage MD’s diary, meetings, and reminders Communication Support – Handle email, calls, and correspondence Task & Project Coordination – Prioritize tasks, ensure timely delivery Admin & Document Prep – Prepare reports, presentations, and internal documentation Travel Logistics – Organize domestic/international travel, bookings, and planning Confidentiality – Maintain discretion in handling sensitive information Problem-Solving – Address urgent situations with agility and tact Stakeholder Liaison – Collaborate with teams, clients, and business partners Requirements Minimum 2 years of experience as an Executive Assistant or similar role Excellent organizational, communication, and interpersonal skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to work independently and under pressure High level of integrity and professionalism Contact to Apply Ankit Arun Shetty – +917718888269 ankit.shetty@wisecor.in

About the Client Client is a reputed corporate law firm CTC : Maximum 19 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Were looking for a high-integrity, proactive Executive Assistant to support our founder across work and personal tasks. Must be organized, fast, a great communicator, and comfortable multitasking. Field visits and admin support included.

Seeking a highly proactive and discreet EA to the MD who will act as a strategic partner and confidante. The role demands excellent communication skills, a strategic mindset, and ability to interact with senior stakeholders across departments.

Seeking a highly proactive and discreet EA to the MD who will act as a strategic partner and confidante. The role demands excellent communication skills, a strategic mindset, and ability to interact with senior stakeholders across departments.

Job Profile-Executive Assistant to Vice President Must have experience dealing with top management only such as Vice President, CEO, COO, CRO, CFO etc. Minimum Experience- 6-8yrs from top hospitals Shared Cv -hrleomnoida008@gmail.com/9667164071

Role & responsibilities Coordinate end-to-end supplier communication and oversee product onboarding procedures. Manage and update task trackers, ensuring smooth collaboration between internal teams and external partners. Conduct market research, surveys, and data collection to support strategic planning and decision-making. Maintain organized records, digital files, and databases for efficient document retrieval and tracking. Prepare costing sheets, MIS reports, SOP documentation, business presentations, and official correspondence. Serve as the first point of contact for calls, emails, and messages, and flag critical issues for leadership attention. Address customer concerns and grievances, ensuring timely and satisfactory resolution. Maintain strong relationships with vendors, clients, and regulatory bodies to support business operations. Coordinate domestic and international travel, transport, accommodation, and logistics for leadership and stakeholders. Schedule and organize business meetings, conferences, and corporate events with detailed planning. Manage and update executive calendars, ensuring conflict-free scheduling and priority alignment. Implement and enhance administrative processes for improved operational efficiency. Track deadlines, follow up on key deliverables, and support execution of high-priority assignments. Assist with financial operations including invoice processing, vendor payments, and budget tracking. Manage personal tasks for leadership such as property maintenance, vendor coordination, and household purchases. Handle confidential matters with utmost discretion, professionalism, and trust. Apply problem-solving skills and take initiative in independently managing new assignments. Communicate effectively across all levels, ensuring smooth stakeholder interaction and professional correspondence. Utilize tools such as Excel, PowerPoint, Google Suite, and Zoho to generate analytical reports and automate routine tasks. Contact Person - Vishwanath R Mobile Number - 7349735447

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Role & responsibilities Managing calendars, making travel arrangements and preparing expense reports. • Organizing and maintain the organizations filling system. • Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations. • Maintain strict confidentially of sensitive information and exercise discretion in all interactions and communications. • Planning appointments and events, Acting as the point of contact between executives and employee / clients. • Draft, review and send communications on behalf of management. • Managing Companys social media platforms and building online presence. • Good communication skills and need to keep in coordination with guests. • Managing Drivers availability and taking interviews for drivers keeping coordination with required Vendors. • keeping coordination with internal staff and daily reporting to management. • handling daily tasks and scheduling weekly meetings • keeping track of meetings on the pan India level and noting Minutes of Meeting. Preferred candidate profile Female candidate ONLY

1. Excellent organizational and time management skills 2. Strong communication and interpersonal abilities 3. Proficiency in Advance Excel 4. Ability to multitask and prioritize tasks effectively 5. Good Team-coordination skills

Responsibilities: * Manage calendars, plan accounts, assist with accounting tasks. * Schedule meetings, coordinate events, maintain calendar accuracy. * Provide administrative support, prepare reports, manage documents.

Seeking a sharp EA to support leadership with scheduling, follow-ups, and strategic tasks. Must drive business development ops, manage client success updates, and ensure smooth daily execution. Strong communication and ownership a must.

Role Summary: The Assistant to the Chairman and Managing Director will play a vital role in supporting the executive office with high-level secretarial and administrative duties, competitor research, and strategic insights. The ideal candidate should be proactive, possess excellent communication skills, demonstrate strong research abilities, and have an active interest in social media and content creation. This role requires a commitment to maintaining confidentiality and discretion, flexibility in working hours, and a willingness to take on a wide range of tasks. Key Responsibilities: Executive Support: Manage daily schedules, appointments, and correspondence for the CMD. Organize and coordinate meetings, presentations, and other executive-level events. Prepare and edit documents, reports, and presentations as required by the CMD. Handle travel arrangements, itinerary planning, and logistics for the CMD. Research & Competitor Analysis: Conduct regular research on industry trends, competitor activities, and market updates. Compile reports with insights and strategic recommendations based on research findings. Support CMD in strategy sessions by providing relevant information and analysis. Social Media & Content Interest: Assist in creating and reviewing social media content or other communications as required. Monitor social media channels for industry updates, brand mentions, and engagement opportunities. Provide insights into content creation trends, supporting CMD in relevant marketing and branding activities. Confidentiality & Discretion: Handle sensitive information with a high level of discretion and confidentiality. Manage confidential files, documents, and other records for the CMD office. Proactive & Flexible Working Hours: Be available to work flexible hours as per the needs of the CMD. Willingness to take on additional responsibilities beyond routine tasks, demonstrating readiness to support the CMD. Growth and Development: Demonstrate leadership potential with an aim to advance within the organization. Exhibit a proactive approach in learning and adapting to new responsibilities.

Responsibilities: * Coordinate meetings & events * Manage executive schedule & communications * Prepare reports & presentations * Arrange travel & accommodations * Provide administrative support Health insurance Provident fund

Role - Executive Assistant Qualification - Any Graduate Experience - 6 to 10 Years Package - 10 LPA to 12 LPA Location - Kandivali, Mumbai Reporting to: Chairman Division: - Corporate Industry - Chemical Job type - Full Time, permanent (onsite) Key Responsibilities • Executive Support: Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. • Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems. • Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. • Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks,correspondence, and day-to-day coordination. • Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail. • Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. • MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports. • Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO Chief Corporate Affairs & other Management executives. • Management Reviews: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans. • Event Management: Support in organizing key events such as supplier meets, customer seminars, and annual conferences. Key Skills: • Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities. • Integrity: Impeccable in line with Management office • Quick Learner: Capable of adapting swiftly to new information and environments. • Tech-Savvy: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail. • Self-Driven & Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

Role & responsibilities : Executive Assistance. Preferred candidate profile : Executive Assistance.

Roles and Responsibilities: Internal and external communication related to office. Organizing internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required. Ability to independently manage the office and correspond with the clients [business letters] and within the Company. Maintain confidentially and privacy at all times in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities. Reporting directly to the CEO, the Executive Assistant provides executive support in a one- on-one working relationship. Good Microsoft Excel skills - candidate will be expected to keep records on excel for various administrative work and should be comfortable with the software. Assists with Administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. Follow up regarding urgent order status & coordinating with production and packing department Data entry work related to exhibition Visiting suppliers site whenever necessary Filing works & maintaining marketing department files Export data compiling for marketing Tracking of client complaints & coordination with Quality Control, Production, Packing department etc. Any miscellaneous office works as allocated by Head of the department. Skills - minimum 4 years experience being assistant to ceo / senior managemnt - handing emails, phone calls, work schedule of ceo - delegating tasks to team and following up progress - extremely well organised & hard working - willingness to work Extended hours whenever required

Ea required female(married) required at manesar, gurugram Qualification - graduate Exp- min 7 yrs Salary- upto 50000 Age- 30- 40 in between Outsider only

Urgent requirement for only female personal assistant..who knows about personl assistant very well.. personal nd professional.. intrested female contact me on my whtps num ..7374059615 Perks and benefits Breakup salary avilable.. weekend or halfmonth

About the Role: We are seeking a highly skilled and dedicated Executive Assistant to support our Director in a dynamic, fast-paced environment. This is a full-time, in-person role based at the Directors private residence in Juhu, Mumbai . The ideal candidate will be detail-oriented, discreet, and capable of managing both professional and personal administrative responsibilities. Industry Preference: Hospitality or luxury service background Job Location: Juhu, Mumbai Work Schedule: Tuesday to Sunday, 10:00 AM 7:00 PM Salary: 25,000 30,000 per month Responsibilities : Provide comprehensive administrative and personal support to the Director Coordinate meetings, schedules, and appointments Handle data entry, document management, and maintain records Assist with tasks related to luxury, fashion, and lifestyle projects Maintain clear and professional communication on behalf of the Director Experience: 2-4 years as an Executive Assistant or similar administrative role Skills Required: Excellent verbal and written communication Strong attention to detail and organizational ability Proficiency in MS Office, email, and data management tools

This role is on contract basis for 12 months, extendible and convertible based on performance. Please apply only if interested. Looking for bangalore based candidates only. Key Responsibilities: Set up internal meetings, circulate the agenda, and maintain calendar of appointments. Submit and review expense reports. Assist with new hire orientation and IT setup/coordination. Coordinate with IT and CS staff on technology related issues and special projects. Create and update required documents. Manage repositories of information in electronic and physical form. Prepare and circulate minutes of meetings. Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates. Coordinate video conferences/audio calls with overseas Morgan Stanley offices. Maintain personnel records of the department pertaining to leave and holidays. Coordinate ground transport where needed. Assist in collecting and submitting expense statements and coordinating reimbursements. Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required. Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry. Coordinate departmental moves. Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.) Coordinate with the vendors for BU specific events Work on cross functional operational projects Manage calendar of the senior leadership and also make travel arrangements accordingly Experience & Qualifications: Education: The candidate will have 2 to 4 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below Experience: A team player who is flexible and can work well with others to achieve common goals. Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants. Education: Undergraduate degree. Language skills: English fluency is mandatory. Communication skills: Good verbal, written, and interpersonal skills. Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

We are hiring for an Executive Assistant

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Dear All, Greetings from IRClass!! We at IRClass are hiring for Executive Assistance (EA) to COO, looking for candidates for Powai Location. Key Responsibilities 1. Administrative Support: - Manage the calendar, including scheduling meetings, appointments, and coordinating travel arrangements. - Prepare, review, and organize documents, reports, and presentations for internal and external meetings. - Serve as the primary point of contact between the and internal/external stakeholders, including HODs. - Handle confidential information with the utmost discretion. 2. ISSPL Digital Centre Business Oversight: - Assist in coordinating digital Centre initiatives and projects as directed by the COO. - Liaise with the department to ensure compliance with ISSPL protocols. - Monitor and report on cybersecurity Business issues , ensuring prompt action and resolution. 3. IRQS,ISSPL Lab & Digital Centre Cash Flow Management: - Follow up with Heads of Departments (HODs) on cash flow matters, ensuring timely updates and accurate financial reporting. - Prepare and analyze cash flow reports for the COO's review. - Identify and highlight any discrepancies or issues in cash flow management. 4. Weekly Sales Updates: - Collect weekly sales data and updates from HODs across various departments. - Compile, analyze, and present sales reports to the COO, identifying trends and areas for improvement. - Support the COO in preparing sales forecasts and performance reviews. 5. Resource Utilization Tracking: - Track and monitor resource utilization across the organization to ensure optimal efficiency. - Prepare reports on resource allocation and utilization, identifying areas for cost-saving or reallocation. - Coordinate with HODs to ensure resources are being used effectively and in line with company goals. 6. Cost and Expense Monitoring: - Monitor company expenses, ensuring they align with the set targets and budget constraints. - Prepare expense reports for the COO, highlighting any variances from the budget. - Work with finance and other departments to ensure accurate tracking and reporting of expenses. 7. Communication and Coordination: - Facilitate communication between the COO and other departments to ensure alignment on key initiatives. - Organize and coordinate meetings, including setting agendas, preparing materials, and recording minutes. - Manage correspondence, emails, and phone calls, prioritizing urgent matters. 8. Project Management: - Assist the COO in planning and executing strategic projects, ensuring timelines and objectives are met. - Track the progress of projects and provide regular updates to the SVP. - Coordinate with cross-functional teams to ensure smooth project execution. Educational Qualification: Any Graduate. Experience: 2-6 Years. If interested, kindly share your updated CV with CTC expectation at akshita.shetty@irclass.org Contact : 02271199818