Background Verification Executive

Key Responsibilities:

1. Background Verification (BGV):

• Conduct thorough background verification of all employees, including:
• Identity verification
• Address verification (permanent and current)
• Educational qualification check
• Previous employment verification
• Criminal record checks through authorized channels
• Maintain a detailed and confidential BGV file for each employee.
• Coordinate with HR and third-party verification agencies (if applicable).

2. Monthly Employee Tracking & Police Record Verification:

• Maintain an active monthly tracking system to check:
• Employee involvement in any criminal or civil litigation.
• Any registered police complaint, FIR, or suspicious activity involving employees.
• Cross-check employee names with crime reports at district and state level.

3. Police Station Coordination (State-wise):

• Establish contact with the respective local police stations for employees based on their permanent address/state of origin.
• Submit monthly employee list for verification to police departments, if applicable under legal/contractual obligations.
• Collect and document feedback or report from police authorities.
• Obtain No Objection Certificates (NOCs) or police verification status where required.

4. Documentation & Reporting:

• Maintain monthly reports on:
• BGV status
• Police liaison activities
• Red flags or alerts
• Action taken reports
• Submit reports to the legal head or compliance team regularly.
• Ensure all reports are legally compliant and securely stored.

5. Legal Compliance and Confidentiality:

• Ensure all background and criminal checks comply with:
• Labour laws
• Privacy laws
• State-specific police verification rules
• Maintain strict confidentiality and data privacy in all dealings.
• Support internal audits and external legal inspections.

6. Employee Trace & Exit Monitoring:

• Trace absconding or exited employees as part of ongoing verification.
• Notify HR and police if an employee is involved in criminal activities post-exit.
• Coordinate with external legal agencies for trace and recovery support if required.

Preferred Qualifications & Skills:

• Graduate in Law or Criminal Justice; Paralegal or Legal Administration background preferred.
• 25 years of experience in legal support or employee compliance roles.
• Strong knowledge of Indian Penal Code, Police Procedures, and Labour Law.
• Excellent communication skills to liaise with police and authorities across states.
• High proficiency in MS Excel, Record Keeping, and Report Preparation.