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Admin Executive / Manager

5 - 7 years

4 - 7 Lacs

Posted:1 day ago| Platform: Naukri logo

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Job Type

Full Time

Job Description

Admin Executive/Manager

Key Responsibilities

Office Administration

  • Supervise day-to-day office operations ensuring smooth support across all departments.
  • Manage office supplies, infrastructure maintenance, and upkeep of administrative records.
  • Handle front-desk coordination, courier/logistics, travel arrangements, and visitor management.

Vendor & Facility Coordination

  • Liaise with facility management, housekeeping, security, and maintenance vendors.
  • Monitor service levels of outsourced teams and vendor performance.
  • Manage renewals of AMCs, track utility payments, and process vendor invoices.

Asset & Inventory Management

  • Maintain and update inventory of office assets, IT infrastructure, and supplies.
  • Coordinate with procurement teams for asset requisitions, AMC contracts, and related documentation.

Documentation & Compliance

  • Ensure accurate maintenance of compliance records and regulatory documentation.
  • Organize and manage lease agreements, vendor contracts, licenses, and statutory documents.

Project Site Support (If Applicable)

  • Assist commercial site teams with administrative support, logistics, event coordination, and local liaison tasks.

Meeting & Event Coordination

  • Oversee scheduling and setup of meeting rooms, manage internal/external event logistics, and provide on-ground administrative support during meetings or client visits.

Qualifications & Requirements

  • Graduate in any discipline (Bachelors degree); specialization in Business Administration or Facility Management is a plus.
  • 5–7 years of relevant experience in office administration, preferably in real estate, commercial leasing, or property management sectors.
  • Proficient in MS Office Suite (Excel, Word, Outlook).
  • Strong interpersonal, communication, and organizational skills.
  • Experience in vendor management, facility services coordination, and administrative compliance.

Preferred Skills

  • Prior experience in Grade A commercial property or corporate office environments.
  • Familiarity with facility management systems, AMC workflows, and statutory compliance processes.
  • Ability to work independently and manage multiple admin functions under tight timelines.

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