Admin Executive / Manager

Admin Executive/Manager

Key Responsibilities

Office Administration

• Supervise day-to-day office operations ensuring smooth support across all departments.
  
• Manage office supplies, infrastructure maintenance, and upkeep of administrative records.
  
• Handle front-desk coordination, courier/logistics, travel arrangements, and visitor management.
  

Vendor & Facility Coordination

• Liaise with facility management, housekeeping, security, and maintenance vendors.
  
• Monitor service levels of outsourced teams and vendor performance.
  
• Manage renewals of AMCs, track utility payments, and process vendor invoices.
  

Asset & Inventory Management

• Maintain and update inventory of office assets, IT infrastructure, and supplies.
  
• Coordinate with procurement teams for asset requisitions, AMC contracts, and related documentation.
  

Documentation & Compliance

• Ensure accurate maintenance of compliance records and regulatory documentation.
  
• Organize and manage lease agreements, vendor contracts, licenses, and statutory documents.
  

Project Site Support (If Applicable)

• Assist commercial site teams with administrative support, logistics, event coordination, and local liaison tasks.
  

Meeting & Event Coordination

• Oversee scheduling and setup of meeting rooms, manage internal/external event logistics, and provide on-ground administrative support during meetings or client visits.
  

Qualifications & Requirements

• Graduate in any discipline (Bachelors degree); specialization in Business Administration or Facility Management is a plus.
  
• 5–7 years of relevant experience in office administration, preferably in real estate, commercial leasing, or property management sectors.
  
• Proficient in MS Office Suite (Excel, Word, Outlook).
  
• Strong interpersonal, communication, and organizational skills.
  
• Experience in vendor management, facility services coordination, and administrative compliance.
  

Preferred Skills

• Prior experience in Grade A commercial property or corporate office environments.
  
• Familiarity with facility management systems, AMC workflows, and statutory compliance processes.
  
• Ability to work independently and manage multiple admin functions under tight timelines.