ADM Document Management Specialist

As a Document Management Specialist at Providence, you will be responsible for efficiently triaging, managing, and organizing leave, disability, and accommodation case documents. Your role is crucial in ensuring that documents are handled effectively to support the operational needs of the organization. You will develop, implement, and support document management strategies and procedures to streamline the triage process of received documents. Collaboration with cross-functional teams is key to gather and organize documents, ensuring compliance and operational requirements are met. Key responsibilities include sorting and storing unassigned documents, checking for new case intake requirements, and assisting caregivers in locating missing documents via email or fax. You will also conduct regular audits to ensure compliance, accuracy, and meeting established metrics. In addition to managing documents, you will support the training of colleagues on best practices in document management. Collaborating with IT/IS teams, you will troubleshoot and resolve any document management issues and provide recommendations for systemic improvements. The ideal candidate should possess excellent organization and time management skills, with the ability to prioritize tasks and meet deadlines. Attention to detail and accuracy in document handling, along with strong written and verbal communication skills, are essential for effective collaboration with cross-functional teams. Analytical and problem-solving skills will enable you to identify and resolve issues related to document management. If you have a high school diploma or GED, an associate's degree in Business Administration, Human Resources, or equivalent education/experience is preferred. A minimum of 1 year of experience in Human Resources or other office administration is required, along with experience in handling sensitive documentation like contracts or legally protected documents. Join Providence in its mission to provide high-quality, compassionate healthcare for all and contribute to the digital transformation of health systems for improved patient outcomes and caregiver efficiency. Your role as a Document Management Specialist is integral to supporting Providence's vision of a better world through healthcare.,