Support Packing & Export

1) Job Purpose

1. To Plan effectively to achieve overall Despatch of Plant as per P&B for Domestic & Export
2. Due to various Traffic restrictions of Truck & Trailer movement at & around Howrah- Belur effective Planning of Vehicle movements to be scheduled for maximization of Trucks & Trailers to achieve meet maximum dispatches & sales
3. Providing loading plan to loading Team at Plant for Containers & Trucks based on Customer & location wise
4. Control & Monitor reduction of trucks & Containers detention at Plant
5. Monitor Vehicle ( Trucks ) Planning schedule vs actual reported on a daily basis and take corrective actions with Central Logistics
6. Reduction of Cost in Truck Tarpaulin area by converting it from manpower basis to Truck basis
7. Coordinate with Domestic Marketing , Export Marketing Team and Over Sea Customers to maximize dispatch
8. Coordinate with Domestic & Export Marketing to ensure Plant loading at time to ensure timely delivery of material
9. Reduction of FG Stock greater than 180 days to less than 40 days
10. Ensure unwanted / Non Moving FG stock are shifted to Remelt
11. Ensuring all Safety related actions plans in both loading areas
12. Entering PI & BBSO in enabling System LTFR
13. Create Customs Invoice ( Export ) & Packing List as per LC
14. Prepare Annexure for self Sealing of Export Containers
15. Check Container Sealing with Correct Seals & documents
16. Self Sealing for Containers in SEPIO website
17. Coordinate with Finance , IT , Logistics & Transporters for settlement of Transporters Bills
18. Create Saving opportunities through reuse of material which was earlier was not put to use
19. Ensure KAM Customer dispatch schedule as per their requirements
20. Ensure all out going Trucks out station ( other than Export ) have the GPS installed or SIM tracked
21. Ensuring with Axestrack Software Solutions Private Limited for GPS installation and tracking the same . Any deviations in the process to tracked and monitored
22. Maintaining of MIS of all KPI of planning and warehouse activity.
23. Monitoring packing productivity and involve in packing activity.

Job Context :

Achieving production & Dispatch volume as per P&B i. e 42 KT with skewed product mix and achieving positive EBITDA as per targeted P&B. Our Product Mix will now be skewed towards higher cycle time and will be mainly value Added Products. Since Export orders are container based and typically there will be 4 to 5 kind of items, Planning has to be meticulous to meet customer Expectations. Sometimes we are getting non MOQ quantity orders from customers by which non dispatch able FG has been produced and FG stock has been increased.

Sales coordinator need to continuously monitor the processes to ensure that high quality material is produced in time and dispatched as per the need of the customer. Product development and maintaining quality levels are the prime focus of the Plant. With the onslaught of competition Sales coordinator being the nodal point for expediting the delivery, it is very essential for the incumbent to have a high degree of initiative. The Responsibilities laid down are achieved through the following: Interaction with Plant professionals on daily basis delivery needs of the Customer Interaction with Production members for expediting the processing Planning and Organizing the dispatch of material daily in tandem with dispatch department. Giving clearance for dispatch after getting clearance from Marketing Provide MIS on Order status and dispatch details and stock to Plant and Marketing Personnel

Job Challenges :

1. Space : regular follow up with Marketing & Export Team to clear the FG Stock , as we have Space constraint
2. Traffic Restrictions in Howrah Belur
3. Trucks not reporting as per schedule affects days dispatches
4. Post Ekayaan , IT issues surface while generating FG Stock allocation and generation of Challan resulting in Truck detention
5. On timely clearance from Marketing results in Truck detention and its effect on Cost and resulting unsafe conditions
6. Delay in production affects Export Shipment and in many cases we are not able to despatch with the LC stipulated LDS and the FG stock remains in FG as Non Moving
7. Ensure Proper packing specially for Surface Transport or else Material subject to Damage
8. In coming Containers needs to be re inspected to ensure No damage / leakage , if found we return the same . Improper Container results delay in shipment
9. Trucks Out Station Statutory requirements fulfilment be checked on a daily basis for all trucks
10. Getting back the GPS instruments from the Transporters

4) Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Order Management

1) Order Checking - To check each order as per the specification and tolerance

2) Order Execution - To ensure planning and loading of the same

3) Proforma invoice- To prepare PFI and send it to respective RMs, Plant, Accounts & Logistics

4) Enter the Order in the System

5) Down load the Order in Oracles Blr Systems once the Order gets confirmed

6) MIS preparation - To send list of confirmed/unconfirmed order list

7) Coordinate with Planning and ensure production

8) Inform Marketing with the updated information on production & despatch schedule to derive at monthly Export figure

9) Monitor & Track Order Details for KAM & Key Customers eg Roll Profile ; Metal Paint ; Padma Blowing , Gonga Foundry etc

10) Daily MIS to Marketing on a daily basis

Dispatch Management

1) External Inspection - To coordinate with plant/logistics/inspection agency

2) Container requisition/ Indenting - To request Logistics for containers as soon as FG is ready based on container/s load or Truck /s is ready & ensure timely placement of the Containers / Trucks at the Plant

3) Prepare Allocated & unallocated Stock

4) Prepare & provide the RAD 52 details along with Pre shipment Stock details to Warehouse for loading

5) Provide & generate Shipping Marks & Labels for materials

6) Dispatch

- Make Loading plan and LC/TT status monitoring

- Ensure Ex Plant dispatches to attain Ex -India target

- Maintain Data of Number of Containers & Trucks Reported at Plant for the month -- required by Logistics

7) Prepare Customs Invoice & Packing List as per LC / Bank Documents along with FOB Break up

8) Send the Customs Invoice & Packing list with Commission to C&F Agents& Kolkata Accounts for further processing & Gate -in to Port & remittance of Commission to Agents

8) Coordinate with C&F agents & Logistics on Ship Sailing ie Ex India & Crossing of Land Boarder ie Ex India & Port Stock details to inform Marketing ; Customers , Plant & Kolkata Accounts

9) Prepare Annexure for self sealing of export containers

10) Check Container Sealing with correct seals

11) Self Sealing for Container in SEPIO website

Inventory management

1) FG stock

- To monitor and control FG

- Facilitate Logistic team for proper FCL/ LCL / Truck planning

2) Unallocated stock

- FG Stock along with unallocated stock to send regularly the details to RMs & expedite liquidation.

Customer Satisfaction

1) Inform Customer & Marketing Team on Dispatches; Production Planning ; Future Orders / Plan

2) Commission management

- To provide commission details to documentation team

3) Sample management

- To facilitate fast sampling process

4) MCR management

- Material completion time

- Follow up and provide details to Plant R&D for early settlement of the MCR

5) Customer Visit to Plant

Skill development

1. Participate and take active part in Ekyanayan Project
2. Training - Attend Training programs
3. Product Knowledge

- To enhance product knowledge through other plant visits and office location

1. Safety - Adhere to safety Measures of the Corporate & Plant
2. Cost reduction

- To reduce FOB expenses & freight by maximizing container loadability