Site Operations PMO.

Job Description: Site Operations PMO (Contractor) Location: Pune, Maharashtra. This can convert onsite FTE for Pune or Hyderabad. Reports To: Head of our Global Capability Centre Experience: 10+ years in executive support roles, preferably in GCCs Must have the below work experience. Strong experience managing at corporate and super level managing coordination with the supplier, security team, facilities, IT dpt to enable visitors and related set up. Strong knowledge in logistic coordination. Candidate must be able to manage calendars, visits, engagements. Key Responsibilities : Executive & Operational Support . Manage the India Heads calendar, meetings, and travel across global time zones. Prepare high-quality briefing materials, presentations, and reports. ¢ Visitor management and supporting logistics/bookings for senior visitors to India site. ¢ Coordinate leadership meetings, offsites, and strategic reviews. ¢ Track action items and ensure timely follow-ups across teams. Stakeholder & Communication Management . ¢ Serve as the primary point of contact for internal and external stakeholders. ¢ Draft executive-level communications, including emails, memos, and announcements. ¢ Represent the India Heads office with professionalism and cultural sensitivity. Project & Initiative Support ¢ Drive special projects and cross-functional initiatives on behalf of the India Head. ¢ Support planning and execution of town halls, board reviews, and leadership forums. ¢ Collaborate with global counterparts to ensure alignment and consistency. Administrative Excellence . ¢ Manage expense reports, procurement workflows, and vendor coordination. ¢ Maintain records and documentation in compliance with company policies. ¢ Provide logistical support for visiting executives and dignitaries. Key Skills & Competencies Required Skills ¢ Calendar & Travel Management: Expertise in managing complex schedules and international travel. ¢ Communication: Strong written and verbal communication; ability to draft executive-level correspondence. ¢ Confidentiality: Proven ability to handle sensitive information with discretion. ¢ Stakeholder Management: Skilled in engaging with senior leaders and cross-functional teams. ¢ Initiative & Problem Solving: Proactive, resourceful, and solution oriented. ¢ Technology Proficiency: Advanced skills in Microsoft Office, Teams, Zoom, Concur, and collaboration tools. ¢ Emotional Intelligence: High EQ with the ability to navigate complex interpersonal dynamics. ¢ Time Management: Strong multitasking and prioritization skills in a fast-paced environment. ¢ Cultural Sensitivity: Ability to work effectively across global cultures and time zones. Preferred Qualifications ¢ Bachelors degree or an MBA or equivalent is a plus. ¢ Experience in a GCC or multinational corporate environment. ¢ Exposure to working with global leadership teams and matrixed structures.