Project Administrator – F/M/X

Who are we?

Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.
At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like: Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience. We look forward to meeting you!

Are you ready to play a pivotal role in the success of HRIS projects within a dynamic consulting environment? At Amaris Consulting (ACT), we are looking for a Project Administrator to join our team in Pune. You will ensure smooth project operations, accurate invoicing, and efficient resource planning — all while keeping our projects on track.

Your Missions

• Project Administration
  • Receive, configure, and maintain project setups in our project administration tools.
  • Set up and monitor project tracking according to contractual agreements.
  • Identify and resolve any data discrepancies or anomalies.
  • Serve as the main point of contact to coordinate information flow between teams throughout the project lifecycle.
• Invoicing and Financial Tracking
  • Plan and manage payment milestones to align with project schedules.
  • Verify monthly invoices to ensure they reflect the actual work delivered.
  • Set up invoicing systems on client platforms as required.
  • Monitor payment status to ensure timely collection.
  • Prepare activity forecasts to align project resources with timelines.
• Consultant Planning and Utilization
  • Support the planning and allocation of consultants across projects.
  • Track consultant occupancy and utilization rates, raising alerts when needed to optimize workload distribution.

Profile

• Skills and Qualifications
  • Hard Skills
    • Advanced proficiency in Microsoft Excel (complex formulas, pivot tables, data analysis).
    • Knowledge of VBA and Power Automate is an advantage.
    • Familiarity with ERP systems.
  • Soft Skills
    • Problem Solver: Proactively identify gaps and recommend improvements.
    • Collaborator: Work effectively with consultants, project managers, and clients.
    • Communicator: Strong written and verbal communication skills.
    • Detail-Oriented: High level of accuracy and organizational skills.
    • Proactive and Curious: Eager to learn and take initiative.
    • Result-Driven: Focused on achieving goals and delivering quality outcomes.
• Experience
  • Minimum one year of experience in project administration, resource management, or a PMO role.
  • Fluency in English is required.

What we offer

• An international community bringing together 110+ nationalities.
• An environment where trust has a central place: 70% of our key leaders started their careers at the first level of responsibilities.
• A robust training system with our internal Academy and 250+ available modules.
• A vibrant workplace that frequently gathers for internal events (afterworks, team buildings, etc.).
• Strong commitments to CSR notably through participation in our WeCare Together program.

Ready to make an impact? Join us and contribute to the success of our consulting projects at Amaris Consulting (ACT).

Amaris Consulting is proud to be an equal-opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.