Personal Assistant

Job Description

About Allica Bank Allica is the UK’s fastest growing company - and the fastest-growing financial technology (Fintech) firm ever. Our purpose is to help established SMEs, one of the last major underserved opportunities in Fintech. Established SMEs are the backbone of local communities - representing over a third of our economy - yet have been largely neglected both by traditional high street banks and modern fintech providers. Role Description We are seeking a highly organised, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative support to the Executive team based in the United Kingdom. This role requires excellent organisational skills, a high level of discretion, the ability to manage multiple competing priorities across time zones and a good ability to leverage various digital tools to make the individual efficient. The ideal candidate will serve as a central coordination point, managing complex calendars, organising meetings, organising travel where required, supporting event planning and logistics and handling administrative tasks. Strong communication skills and the ability to work independently with minimal supervision are essential. Principal Accountabilities Diary Management: Manage and co-ordinate busy calendars across multiple Executives, scheduling internal and external meetings Travel and Logistics: Where required, manage travel bookings, event bookings offsite, booking team offsites, client meetings, catering booking etc Administrative Support: Support expense filing, inbox management support where requested, access requests, approving holiday requests etc General: Proactively support Executives in managing their daily schedules Personal Attributes & Experience 3+ years of experience in a personal assistant role, supporting multiple senior stakeholders. Exceptional organizational and time-management skills. Strong written and verbal communication in English. Experience managing complex diaries across multiple executives. Proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote). Familiarity with digital and Generative AI tools (e.g., Calendly, Teams CoPilot) is a plus. If no prior experience in these, natural interest in trying out and adopting new technologies Experience coordinating events, meetings, and travel. High attention to detail and accuracy. Discreet, trustworthy, and capable of handling sensitive information. Comfortable working independently and taking ownership of tasks. Working at Allica Bank At Allica Bank we want to ensure our employees have the right tools and environment in which to succeed in their role and in support of our customers. Our employees are at the heart of everything we do, so our benefits are designed with you in mind: Full onboarding support and continued development opportunities Options for flexible working Regular social activities Pension contributions Discretionary bonus scheme Private health cover Life assurance Family friendly policies including enhanced Maternity & Paternity leave Don’t tick every box? Don’t worry if you don’t have all the skills or requirements listed on the job description. If you think you’ll be a good fit, we’d still love to hear from you! Flexible working We know the ‘9-to-5’ isn’t right for everyone. That’s why Allica Bank is fully committed to flexible and hybrid working. Please let us know what is best for you and, if we can, we will do our best to accommodate. Diversity We’re a diverse bunch here at Allica, with all kinds of experiences, backgrounds and lifestyles. Our openness and differences make us stronger, and we want everybody to feel comfortable bringing as much of themselves to work with them as they like.