People Services Intern

Description -

The People Services Intern will support the People team by managing and organizing employee records, ensuring secure and efficient storage of digital and paper documents. The role will involve handling confidential and personal data, assisting with administrative tasks, and ensuring compliance with data protection policies.

Responsibilities -

• Digitize, rename and securely store employee records, ensuring easy access for authorized personnel.
• Organize and maintain both physical and electronic HR documents, including contracts, performance records, and compliance documents.
• Ensure all stored documents comply with company policies and data protection regulations.
• Assist in processing, updating, and verifying personal data in HR systems.
• Support the People Operations team in administrative tasks, including data entry and document audits.
• Maintain confidentiality and follow security procedures when handling sensitive information.
• Provide general support for HR projects and initiatives as needed.

Authorities

• Access, organize, and update HR records as per Elekta policies and with appropriate approvals.
• Flag discrepancies or outdated information in employee documentation to the HR team.
• Recommend improvements in document storage and data security processes.

Relevant Knowledge, skills and competencies –

• Education: Currently pursuing or recently completed a degree in Human Resources, Business Administration, Psychology or any other field.
• Experience: Previous internship or experience in HR administration or data management is a plus.

Skills

• Workday HR system experience is a plus but not required.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and cloud-based storage systems.
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent communication and problem-solving skills.
• Knowledge of GDPR or data protection best practices is an advantage.

Competencies

• Integrity and ethical judgment.
• Ability to work independently and in a team.
• Adaptability and willingness to learn new systems and processes.