Office Assistant

Job Description

BACKGROUND . Over its 15 years of existence, THF has reached more than 35 million beneficiaries through its programs. THF works with communities through direct implementation of projects on the ground in addition to providing local management and monitoring support to not-for-profit organisations in India funded through THF USA and RIST. PROJECT OVERVIEW: ITC CSR MMUs - Assam The Hans Foundation, in collaboration with ITC Limited has launched an innovative Mobile Medical Unit (MMU) project in the Kamrup District of Assam. This initiative is designed to extend much-needed healthcare services to underserved communities, tackling significant health issues that have been identified through comprehensive secondary research as well as our extensive hands-on experience in the region. The primary aim of the Mobile Medical Units (MMUs) is to dramatically improve healthcare access for the underserved rural populations residing in Rampur, Chaygaon, Bongaon, and Chayani Bardur within Kamrup District. These mobile units will deliver a wide array of essential medical services, focusing on preventative care and health education while directly addressing the prevalent health challenges faced by these communities. As a result of the MMU program, we anticipate fostering a healthier, more resilient population in Kamrup District. By bridging the gap in healthcare access and increasing health literacy, the MMUs are poised to engage with the community actively. This initiative will not only address immediate health concerns but also contribute to the long-term well-being and vitality of residents, empowering them to lead healthier lives and strengthening the overall fabric of the community. GENERAL Location of Job: Boko, Assam Type of Employment: Contractual for 1 year, renewable basis performance No. of Position: 1 1. JOB PURPOSE The Office Assistant is one of the persons who manage office responsibilities. They have an important role in ensuring that THF s project offices in different districts. The Office Assistant will report to district-placed administration authorities 2. Duties and Responsibilities: The key responsibilities of this position are as given below: Responsible for opening and closing of the office as per the working hours or as instructed by the admin In charge. Housekeeping: Attend the housekeeping works, maintaining the cleanliness of the office with help of a sweeper. Assist The Front Office Management: Attending the telephone calls, maintaining the records like inward / outward, visitor register, ETC, and guest hospitality. Monitor, and book the office vehicle, and on-call vehicle coordinating with the cab driver and guest under the guidance of the admin in charge. Pantry Maintenance: Serving Coffee/tea to staff maintaining the cleanness of the pantry and maintaining the pantry items/stock. Stationery: Issuing the stationery and maintaining the stock register in coordination with the admin in charge. Assist and support to senior staff in the overall day-to-day activities: Photocopy, Printing, documentation, filing, Packing ETC. Office maintenance: Make sure the office equipment is in the working condition report the repair works to the admin in charge and follow up for repair and maintenance work. Maintain the Assets list and update the assets moment register in consultation with the admin in charge. Other Miscellaneous work with instruction by admin in charge 3. Other Indicative Requirements Educational Qualifications Minimum Higher Secondary Functional / Technical Skills and Relevant Experience & Other requirements (Behavioural, Language, Certifications etc.) At least 1 -2 Years, Freshers will also be considered as per interview performances.